to prevent delay in Engineering and construction management Smart Technology to prevent delay in Engineering and construction management Varghese Daniel www.wrenchsp.com

Index Solution definition AWP structure IWP deliverable management E,P,C Integration Dashboards & Reports Benefits

Why Do Projects Fail Not Planned well Not done with the end in mind. Unable to know the progress Captured manually. Stakeholders don’t follow the process Unable to enforce the process.

Solution using Smart Technology AWP based planning. Plan and monitor IWP Packages Earned value based monitoring Automatically capture progress Enforce Project Quality System (QMS) Quality Process & procedures

5 Project Lifecycle . . . Project Concept Mktg Team Concepts, FEED ERP \ Cost Sys Primavera MsProject Project Awarded Marketing Team Requirements, Constraints Project management Team Project Planning Deliverables, Project Plan, Budgets, resources Interdepartmental review, Client review, Approval. Drawings, documents Specifications, BOQ. Project requirements, standards, regulatory spec Engineering Team Engineering Outputs Design review Engineering inputs Design verification Review by experts Smart technology Many functions, many applications, … one integrated platform DMS CAD MSoffice (MsEXCEL) Project and Site Team change control Comments, scope changes, site feedbacks. Email, hardcopy Supervision Team Commissioning check list Installation 생산성향상       비용절감   납기단축 Service & Maintenance As-built drawings, Approved check list Handover Team

Business process . . . CWA CWP EWP PWP TOP IWP IWP IWP Project management Team Project Planning CWP, Deliverables, Project Plan, Budgets, resources CWA Vendor docs, TBA EWP-Drawings, Specifications, BOQ. Project requirements, standards, regulatory spec Engineering Team Engineering Outputs Procurement Engineering inputs Material Control PWP- Purchase spec, Supply Chain Team CWP EWP PWP IWP IWP Fabrication Suppliers Fabrication & Delivery Comments, scope changes, Construction Team IWP-Installation Work package Construction & Installation 생산성향상       비용절감   납기단축 IWP TOP Service & Maintenance TOP-Turnover package Turnover Team

IWP – Package planning Installation Work Package (IWP) Engineering Work Package (EWP) Drawing Specifications Safety Instructions Technical Documentation Model Snaps Manpower Machines/ Tools Installation Work Package (IWP) Schedules Procurement Work Packages (PWP) BOQ- Materials & Quantity Budgets Construction work package (CWP)

Earned Value - Progress based monitoring Mobilization Phase (0–30%) Growth Phase (30% to 80%) Closeout Phase (80 – 100%) Site mobilization, Preparation of technical drawings, specs, shop drawings, vendor drawing approvals Materialization of Structures and facilities. Support Services 100% Planned Critical point after this is very difficult to make up delays Forecast PROJECT PROGRESS Actual Your current position: approx. 15% complete 0% SCHEDULE Focus: Engineering Focus: Supply and Construction Focus: Commissioning & Handover

Project Phases with Weightages

Typical Process Primavera DRAW IDC IFR IFC Populated Manually 22 Nov 07 07 Feb 08 24 Apr 08 10 Apr 08 21 May 08 20 Feb 08 30 Apr 08 Entered Manually DRAW IDC IFR IFC

Process Monitoring framework

Home Office Services (EWP & PWP) Detailed Engineering – 3D Models, Drawings, Documents, Specs, Data Sheets Level 4 – EWP Deliverable list Level 5 - Rule of Credit for Detailed Engineering

3D CAD Integration

Engineering Drawings Workflow & Progress CAD Software - 3D CAD Software (BIM, PDMS) - 2D Xref based files - 2D CAD files. - MS Office files ISSUE PURPOSE - IFR: Issued For Review - IFA: Issued For Approval - IFP: Issued For Purchase IFC: Issued For Construction - etc. APPROVAL CODE - A: Approved without comments - B: Approved with minor comments - R: Revise & re-submit with next issue - I:Accepted for information only

Vendor Documents Workflow

Comment Resolution Sheet (CRS) Comments are automatically picked up from the PDF comments.

Vendor Document Status

EWP – Dashboards

PWP - Procurement Services Procurement Services – MR, TBE, Vendor Documents Level 4 – Equipment list Level 5 - Rule of Credit for Procurement Services

Supply / Procurement – Dashboards

CWP- Monitoring IWP IWP Progress – Quantity based Progress Measurement, Rule of Credit Quantity Based - Actual Quantity (Periodic update) by the site supervisor. Cumulative to the Estimated Quantity provides the Progress Rule of Credit – Construction monitored w.r.t completion against drawing. Rule of credit varies depending on the type of drawing

CWP \ IWP – Reports / dashboards Generate S-curves on project level, work package levels Month-wise progress updates of planned Vs actuals

Project Schedule (L1-L2) Integrated Project Monitoring Realtime Dashboard & Reports EPC Detail Schedule (L3-L4) Business Process (L5-L6) Project Schedule (L1-L2) Engineering DCI/MDL = + Schedule from EEPM- Primavera / MSP Procurement Schedule Integrated EPC WBS (L1-L6) Construction & Commissioning Schedule Notifications Automated EVM Reports + Mail Alerts, Escalations on Delay S Cuves & Real time reports Cost WBS from ERP or Cost system

Integration – ERP & Primavera PROJECT, WBS, BUDGET, ACTIVITIES PROJECT, WBS, ACTIVITIES, RESOURCES PRIMAVERA SMART TECH ERP \Cost Mgt PROJECT & WBS Create Deliverable List Create Rule of Credit Workflow Integration PROJECT & WBS PROJECT & PACKAGES Work Packages Cost of Accounts ACTIVITIES, ESTIMATES, START & END DATES, BUDGETS EVENT DRIVEN [MR,TBE,PO], STATUS TENDER/BUDGETING Create Enquiry Authorize Quotation PACKAGES Create Package List Create Documents Workspace Progress Update MATERIAL MGMT Create Request for Quotation Comparison of Quotations Release PO RESOURCE ALLOCATION TIMESHEET Deliverable Actual Time Activity HR Resources Timesheet Payroll REPORTING Project Functional Executive Audit Trails ACTUAL TIME ACTUAL PROGRESS ERP DRIVEN EVENTS & STATUS [PO,DELIVERY CHALLAN, PAYMENTS, INSPECTION REPORTS] RESOURCES, ACTUAL COST

Dashboards and reports

Dashboards and reports

Dashboards and reports 60% of the deliverable quality is below the permissible limit 60% of the deliverables have an Avg. delay 3 days

CWA - Project Progress summary

Multi-location collaboration A - Central storage Central Server Site servers Branch offices (with database) Design Sub-Contractor JV Partners Other users The Solution: Hybrid of central data storage and common connection & administration

Resource management - Time Sheet Archive knowledge Ensure Security Smart Technology Collaboration Multiple office \ Projects Multiple vendors \ sub-contractors Correspondence management & MOM. Resource management - Time Sheet Archive knowledge Ensure Security

SMART Technology MS Azure cloud platform On Premises platform Control Project control Quality Control Document control Control Collaboration Compliance Automatic Task Notification Intelligent Task Prioritization Electronic workflow Electronic review Vendor Management Multi-office work share Workflow process enforcement Checklist Quality Assurance HSE Compliance

SMART Technology Missed Deadline! Currently Engineering Procurement Not rectified Missed task or activity Skipped step in quality process Individual's error Old version not updated Additional minor setbacks that continue undetected, and add up with the previous ones Missed milestone Quality concerns, Team error Wrong data released to site Engineering Procurement Construction Delivered on time! With a smart Tech Missed task Skipped step Human error Old version New set of minor setbacks, caught and rectified Immediately. Schedule course- corrected in real time More minor setbacks caught and rectified Immediately, schedule course-corrected Alerted On track Rectifying ahead of schedule Back on track

SMART Technology To sum up: Integrated, intelligent, and intuitive project management where all your data (drawings, reports, correspondence, memos), all your processes (quality, environmental, management, safety), and all your people (teams, vendors, partners, clients, consultants) work as one.

work as

India, ME, NA, APAC Canada, UK, Australia About WRENCH Solution 19 years Bangalore, India India, ME, NA, APAC Canada, UK, Australia Dept of Science & Technology WRENCH Partners: WRENCH Clients: Product built from the market over a period of one decade. Head Quartered at Bangalore Support Office in Indian metros, UAE, Singapore, UK, US. Partners in Canada, Qatar, KSA. Company funded by Dept of Science and technology, Govt of India