Cryoplant Installation Organization Hongyu Bai On behalf of LCLS-II cryogenics team October 18, 2016 LCLS-II Cryoplant Installation PDR

Outline Summary Installation responsibilities Design and Procurement Team at Jlab Review procedures Installation Management Team at SLAC Installation phases and documents Summary LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Installation Scope of Cryoplants Upstream string Downstream string

Installation Phases of 2 cryoplants CP1 Installation Phase 1 CP2 Installation Phase 1 CP2 Installation Phase 2 CP1 Installation Phase 2 Upstream string Downstream string

Installation contract - to be issued to GC by SLAC SLAC issues installation contracts for installations on SLAC-site. One set of terms & conditions SLAC oversight of subcontractor activities Funding for installation contract be in a SLAC control account Installation cost & schedule responsibility to a SLAC under 1.04 Cryo Systems. JLab retains responsibility for system procurement and delivery, installation design and specification, and commissioning. Installation retreat meeting was held in Aug. 2016 LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Responsibilities Equipment and subsystems are procured separately (Jlab) Installation design (JLAB) Installation package specification: Phase I and Phase II (Jlab) Installation technical acceptance (JLab) Equipment shipped to SLAC (Vendor) Reassembling if needed, e.g. 4.5K CBX, WHC (Vendor, JLab) Equipment acceptance after delivered (JLab) Infrastructure building readiness (SLAC) Commissioning Readiness Review and Approval (JLab, SLAC) CP Commissioning (JLab) To be transferred from Jlab to SLAC Site installation management ( to SLAC) Installation RFP and contracts (to SLAC) Equipment off loading and placement by rigging contractor ( to SLAC) Equipment anchoring (to SLAC) Piping, wiring, cable interconnection (to SLAC) Installation inspection/testing, as-built documentation (SLAC, JLab)

CP Installation process Proposals Review & negotiation Design PDR FDR Specification review Specification PRR RFP JLab SLAC SLAC SLAC/ JLab SLAC/ JLab Reaching GC 02/2017 03/2017 SLAC Awarding contract Installation execution Installation acceptance SLAC Jlab/SLAC 07/2017 Installation of Piping (Pressure & leak ceck) Wiring Shipping Off-loading, Rigging, Anchoring Receiving Inspection Vendor Reassembling Inspection /check Vendor/ JLab JLab/ SLAC Vendor/ JLab Rigging contractor or GC/SLAC JLAB/SLAC GC/JLab/SLAC

1.04 Cryogenic Systems Organization System Manager – Marc Ross Deputy System Manager – Greg Hays CP Installation SLAC – Cryo Installation Hongyu Bai (CAM) CDS Installation JLAB – Cryo-Plant Dana Arenius (CAM) Mike Bevins FNAL – CDS Arkadiy Klebaner (CAM) FNAL – Cryomodule Camille Ginsburg (CAM) JLAB – Cryomodule Ed Daly (CAM) LCLS-II Cryoplant Installation PDR, Oct 18, 2016

JLab LCLS-II Cryoplant Team CAM (W.BS 1.04.08): Dana Arenius Mike Bevins (Deputy) Warm system M. Bevins –ME, 1.0 FTE B. Crahen – ME, 1.0 FTE C. Dubbe – ME, 1.0 FTE S. Kaminski – ME (SLAC), 1.0 FTE P. Hansen - Lead MD, 1.0 FTE J. Bartholomew – MD, 1.0 FTE D. Spell – MD, 1.0 FTE J. Tschirhart – MD, 1.0 FTE Cold system D. Arenius - CAM, 1.0 FTE H. Bai – ME (SLAC), 0.85 FTE V. Ravnindranth – ME (SLAC), 1.0 FTE C. Kaufman – ME, 1.0 FTE C. Butler – Lead MD, 0.5 FTE D. Rath – MD, 0.5 FTE P. Stewart – MD, 0.1 FTE R. Wilson – MD, 1.0 FTE T. Crahen – MD, 1.0 FTE C. Patrosso – MD, 1.0 FTE S. Yang – MD, 0.3 FTE Electrical and Control C. Scanlon – EE, 1.0 FTE A. de Lira – EE (SLAC), 1.0 FTE

Cryogenic Equipment Procurement – Phase I ITEM Status SO SOTR Warm compressor skid Awarded Ted Peshehonoff Mike Bevins Bill Crahen WC motor control center Spec approved  Melissa Torres Chris Scanlon Oil removal charcoal bed, filters vessels Bids received  Jessie Tenbusch Chase Dubbe Ambient Heat exchangers  Spec final review Conner Kaufmann LN2 dewar Bids due Nov. 3  Gas He tanks Bids received Gas management system Purifier  Spec approved  Purification system compressor Compressor: Vendor Skid: JLAB Instrument air system  Spec in progress Scott Kaminski Oil processor   CP1 control system for Phase I  Spec final review  Guard vacuum system Design finished, Fab: JLab

Cryogenic Equipment Procurement – Phase II ITEM Status SO SOTR CP1 4K CBX Awarded Jarrod Fitzpatrick Dana Arenius Transfer lines, IB, Bayonet Can, etc.  design in progress Conner Kaufmann Vacuum pumps  Off the shelf Jessie Tenbusch LHe dewar Spec under approval Melissa Torres Cold compressor, VFD, magnetic bearing cabinet Ted Peshehonoff Chris Scanlon CP1 2K CBX Design in progress Mike Bevins Phase II control system  Design in progress

Review procedures 1. Preliminary Design Review (Oct. 2016) A Preliminary Design Review (PDR) is held when the design is advanced sufficiently to begin some bread board testing and /or the fabrication of design models. 2. Final Design Review (Feb. 2017) The Final Design Review (FDR) presents a final detailed design using substantially completed drawings, analyses and breadboard/engineering model evaluation testing to show that the design will meet the final performance and interface specifications and the required design objectives. 3. Installation Specification review (JLAB/SLAC) (Feb. 2017) The technical specification of installation will be reviewed when the specification documentation is completed. This review will finalize the specification for RFP. 4. Procurement readiness review (SLAC) (Mar 2017) The procurement RFP will be released after this review. 5. Proposals review (SLAC/JLab) (May 2017) The GC will be selected. LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Reviewers from BIO, Pressure safety and Infrastructure   Name SLAC Department responsible 1 Ralph Kerwin Building Inspection Office fire/egress 2 Scott Coleman 3 Mark Matthews life safety 4 Doug Stickney electrical safety 5 Felix Adikara seismic  6 Samuel Tan (Michael Loomis) ESH, safety, Health  7 Jim Healy hoisting & rigging 8 April Giangerelli Environmental protection - pipe flushing 9 Mohammad Malek SLAC pressure systems program manager Pressure safety 10 Jess Albino LCLS-II Cryoplant Infrastructure Infrastructure 11 Canon Cheung LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Installation Organization at SLAC 1.04 Cryogenic Systems Cryobuilding Manager Canon Cheung 1.04.02 Cryo Systems Installation Control Account Manager – H. Bai LCLS-II Installation Reporting Org R. M. Boyce Safety J. Healy SLAC F&O General Contractor Cryoplant D. Pflueckhahn CDS V. Heloin LCLS-II Cryoplant Installation PDR, Oct 18, 2016

1.04.02 Cryo Systems Installation Organization 1.04.08 JLab Cryoplant CAM & Technical Lead D. Arenius M. Bevins 1.04.02 Cryo Systems Installation Control Account Manager H. Bai Cryoplant Installation Installation Lead – D. Pflueckhahn CF-Infrastructure: C. Cheung ES&H: J. Healy BIO Controls AD/ICD: D Fairley Scheduling: T. Boysen Quality Control: GC QA: SLAC/third party Logistics: JLab SOTR / J.Pucci Tech. Support: J. Pucci WHC & Piping Eng & Design C. Dubbe B. Crahen WHC & Piping Coordinator S. Kaminski 2K & 4.5K CB Eng & Design M. Bevins C. Kaufmann 2K & 4.5K CB Coordinator V. Ravindranath Controls Engineering & Design C. Scanlon Electr. & Control Coordinator A. De Lira Currently stationed at JLab LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Resources/ Skills for CP Installation Team Name Source Trades/Skills Tasks Riggers Contractor Forklift operator, crane operator, worker Offloading and rigging of vendor’s components (Compressors, ORS, CBX…) Surveyor SLAC Measurement and marking of final component location Mech. Piping Team 1 1 welder, 1 pipefitter, 1 worker Piping fabrication at dedicated areas (e.g. trench) Mech. Piping Team 2 Piping fabrication at dedicated areas (e.g. surface) Mech. Piping Team 3 Piping fabrication at dedicated areas (e.g. aux.) Electrical Team 1 2 medium voltage electrician (cable puller) Power connection of WHC, MCC Electrical Team 2 2 low voltage electrician Low voltage connections of WHC-System, CBX Mech. Team 2-3 mechanics Anchoring components, Install piping supports Controls Team 2 industrial electrician Install instrumentation, wiring/cabling, testing Leak checking team GC 2 vacuum technicians Leak checking  Installation Management 5 engineers Coordination and supervision of installation Component Reassembling Vendor Various Assembling of delivered Components (WHC,CBX, TL, etc.) Scaffolding / Crane Comp. Reassembling Support during component reassembling made by vendors Quality Control/QA Contractor / SLAC 2 certified welding inspectors Welding, construction and piping inspection

Cryoplant commissioning 1/2018 CP1 Installation Phase I Comm. Of GHe, LN2, He purifier 3/2018 Comm. of WHC system CP1 Completed 3/2019 8/2018 Comm. of CP1 4.5K CBX 10/2018 CP1 Installation Phase II Comm. of CP1 2K CBX 1/2019 CP1 Full system Comm. 5/2019 CP2 Installation Phase I Comm. of WHC system CP2 Completed 12/2019 6/2019 Comm. of CP2 4.5K CBX 7/2019 CP2 Installation Phase II Comm. of CP2 2K CBX 11/2019 CP2 Full system Comm.

Cryoplant Building and Infrastructure Level 4 Construction Milestones Level 4 Milestones Control Level Baseline Schedule Actual/Forecast COMP: Cryoplant Building Construction Engineering 100% Design (L4) L4 18-Dec-15 04-Jan-16A CO: Co-Occupancy 15-Apr-17 10-Apr-17 BO: Cryoplant Building (L4) 16-Jun-17* 16-Jun-17 Courtesy of Cannon Cheung Warm Compressors (CP1) scheduled to arrive 5/4/17 Warm Compressors (CP1) anchoring scheduled to complete 5/23/17 – 60 days of float Option to have rigging and anchoring done by the Cryoplant Building GC WHe Gas Storage Tank scheduled to arrive 6/16/17 – 40 days of float Weekly coordination meeting is held with Jlab for LCLS-II Cryogenic Building & Infrastructure

Documents to be provided by Manufacturers Transportation and rigging plans Delivery list with labeling Data sheet and drawing package Interface design and drawings, requirement for integration Schedule of re-assembling QA records Inspection and test reports Operation and maintenance manuals Material certificates ASME pressure vessel certificates Final acceptance test procedures Installation spec documentation will be shown in the presentation by S. Kaminski.

Summary Cryoplant installation is divided into phases which match the commissioning of subsystems in the cryoplants. The roles and responsibilities of cryoplant installation are defined between Jlab and SLAC. SLAC is to be responsible for awarding the installation contracts and oversee the on-site installation. Jlab is responsible for the installation design, specification and final acceptance. The organization for the cryoplant installation has been proposed. Risks analysis for cryoplant installation was performed. The PDR an FDR for cryoplant installation are scheduled. LCLS-II Cryoplant Installation PDR, Oct 18, 2016

Thank you!