New Employee Orientation “How To” for Supervisors Slide Show Notes This training session is about new employee orientation. Orientation determines how new employees perceive and adjust to UNC. Orientation should make new employees feel welcome and provide them with the information they need to begin their new jobs safely and productively. Although you be partnering with Human Resources and your other employees, you play a central role in the success of new employee orientation. So it is essential that you know how to make the most of the orientation process, and get your new employees off to a good start.

Training Objectives Recognize the benefits and goals of new employee orientation Assume a leadership role in the process Determine the topics to be covered Plan and execute successful orientations Slide Show Notes Recognize the benefits and goals of new employee orientation; Assume a leadership role in the process; Determine the topics to be covered for UNC and your department Plan and execute successful orientations.

Benefits of Orientation Welcome new employee Provides essential information Helps you get to know the employee and assess training needs Create a Positive 1st Impression Reduce turnover Slide Show Notes What are the benefits of new hire orientation? First of all, orientation welcomes the new employee and provides them with all the information and tools necessary to excel in their work. Orientation helps you to get to know your new employee and be better able to understand the issues he or she may need more training on. Orientation creates a positive first impression for the new employee of UNC. A good orientation program can reduce turnover. If we think back to the time we were new employees, it’s easier to understand why orientation is important. You may be able to improve the experience of your new employee based on past experiences of your own.

Key Information UNC information Dept. information Benefits information Job information Slide Show Notes Every orientation is designed to provide new employees with three key pieces of information. Information about UNC, which includes our services, our employees, and our management. Information that is department specific. Information about employee benefits, which is an important topic to most employees and a significant part of total compensation; and Specific information about the job, including standards, work rules, procedures, and safety requirements. Be sure you know who has the responsibility for providing this information at UNC and have contact information readily available.

Your Leadership Role Have an orientation plan Coordinate with Human Resources Oversee orientation process Evaluate progress of new employee Slide Show Notes You play a leadership role in making new employee orientation effective in a number of ways: You plan and schedule orientation activities, making sure to organize the process in a logical, step-by-step manner. Once new employees arrive for their first day at work, you coordinate their day by guiding them through all the phases of the orientation process. You oversee training when you are not providing it yourself. You also monitor new employees’ progress throughout the orientation period to make sure that they are learning what they need to know and are advancing on schedule. You are the person who evaluates the success of the orientation process and the readiness for new employees to proceed into the next stage of the probationary period.

Orientation Background Questions up to this point? Slide Show Notes Are there any questions up to this point?

Before the First Day Background check PDID form HRS confirmation of hire Welcome letter 1 day parking pass Complete Prior to First day checklist Slide Show Notes The orientation process begins with planning for a new employee’s first day. Before the first day, the following items should be taken care of: Employee needs to fill out PDID and background check form. These should be returned ASAP. An employee should not start work until the department has received the HRS confirmation of hire. A welcome letter should be sent stating when, where, and how to report to work. Send a one day parking pass with the welcome letter. Make sure you complete the Prior to First day checklist. Refer to page 5 in New Employee Orientation Guide for Supervisors under the Pre-employment section

Before First Day (cont) Make staff aware of new employee Designate a workstation Plan and schedule orientation activities Gather necessary information and paperwork Select an assistant Slide Show Notes More steps you will need to take before employee’s first day: Notify your staff of the new arrival. Send a memo to the other employees in the department informing them that a new employee will begin work on a certain date and asking for their help and cooperation in orienting the new worker to the job, the department, and the company. You will also need to designate and prepare a workstation for the new employee. This involves making sure that all necessary tools, equipment, and supplies are assembled and that the workstation is clean and neat. You can plan and schedule orientation activities. At this point, you also need to collect information about the job, the department, other departments the new employee may be working with, and so on. Also, gather any paperwork that you will need the employee to fill out during the first few days. Select your assistant that will be working closely with the new employee.

The First Day Welcome the new employee Introduce employee to co-workers and workplace Complete paperwork Have employee attend HR orientation session. Slide Show Notes The first day you should: Welcoming new employees personally and introducing them to your orientation assistant. Later, you can turn them over to your assistant to continue with other parts of the first-day orientation. You can also make introductions in the department and accompany the new employee on a tour of the workplace yourself, or you can leave this task to your orientation assistant. Either way, show the new employee around the facility, including the break rooms, cafeteria, vending machines, rest rooms, and locker rooms. Have the new employee attend HR orientation session. Give the new employee time to complete any paperwork that must be turned in to HR that day or the next morning. Page 5 of New Employee Orientation Guide.

After the First Day Continue going through Department checklist. Slide Show Notes You must continue the orientation process until the employee is completely settled in. The first day through the first week you should continue working through the Department Orientation Checklist. Date the items as you complete them. Page 5 of New Employee Orientation Guide for Supervisors.

Week 2 – Week 4 Review first week Answer questions or concerns Make sure benefits have been set up Complete Department Orientation checklist and send to HR Discuss goals for review period Slide Show Notes Review any questions, problems, or concerns from the first week. After 2 weeks, meet formally with the employee again to discuss his or her progress and to answer questions. Check on how well the employee is doing with job training, and discuss any problems concerning training or other aspects of the job. Make sure benefits have been set up. Complete department orientation check list Schedule a time to discuss goals for their review period. Page 5 and 6 of New Employee Orientation Guide for Supervisors.

Planning and Execution Questions? Slide Show Notes Before going to the next slide, make sure you understand how to plan and conduct successful orientations. If you have questions, please go back and review the previous slides. If you don’t, then please continue to the next slide.

What does HR cover? Online training requirements Safety and Security Review of Becoming a Bear booklet Compensation system How to access pay stubs Ensure employee has follow up Benefits appt. Slide Show Notes This is a brief overview of what HR covers and can be found on page 3 of the Refer to page 3 of the New Employee Orientation Guide for Supervisors.

Overview of Supervisor checklist Attendance Equipment/Property use Professionalism Personal concerns Job expectations Department Functions Training Slide Show Notes Refer to pages 11-19 (depending on type of new hire) for checklists.

Key Points to Remember Orientation provides information new employees need to get off to a good start Orientation has a direct impact on future productivity, performance, and job satisfaction You play a key role in the success of the orientation process Slide Show Notes In conclusion, here are the key points you should remember from this training session on new employee orientation: Orientation provides information new employees need to get off to a good start. Orientation has a direct impact on future productivity, performance, and job satisfaction. Finally, you play a key role in the success of the orientation process. This concludes this training session.