Using Visual Aids

The Purpose of Visuals To Visually Enhance The Message To Clarify Details To Aid Retention To Create A Desire For More Information

Types of Visual Aids Objects Models Photographs/Pictures Drawings Charts Films, Slides, and Projections Computer-Generated Graphics Transparencies Multimedia Presentations The Speaker Handouts

Guidelines for Preparing Visual Aids Focus on the Audience Prepare Visuals in Advance Keep Visuals Simple Make Sure Visuals Are Large Enough Use Fonts That Are Easy to Read Use a Limited Number of Fonts Use Color Effectively

Font Samples: Bold at 36 pts. Times New Roman Arial Arial Black Comic Sans MS Monotype Corsiva Impact Century

Color Use: Contrast Text and Background CAR WASH

Presenting Visual Aids 1. Set Up the Visuals Properly 2. Avoid Using the Chalkboard 3. Display Visuals Where Everyone Can See 4. Avoid Passing Visuals Among the Audience 5. Display Visuals Only While Discussing Them 6. Talk to Your Audience, Not to the Visual 7. Explain Visuals Clearly and Concisely 8. Practice With Your Visuals

Additional Tips for Use Use Vocal Delivery to Overcome Distractions Created by Visuals Maintain a Relationship Between the Visual and Verbal Messages Maintain Eye Contact Keep the Verbal Message Flowing Provide Handouts of Information You Want the Audience to Remember

Materials for Construction Poster Board & Art Board Flip / Sketch Charts Lettering Guidelines Press-on Letters Stencils Free-Hand Lettering

Tips for Using PowerPoint Limit the Number of Slides Rule of 7 (Maximum of 7 Lines Per Slide With 7 Words Per Line) Avoid Excessive Text - Use Key Words Limit Color Use - Focus on Contrast Limit the Use of Animation and Sounds Insert a Blank Slide/Cover Between Visuals

Samples of What to Avoid Excessive Movement and Sound

Another Crazy and Annoying Effect

And Another Irritating Effect

And Yet Another ….

Remember: If Your PPT Provides More Information Than You Do, We Don’t Need You. The PPT Should Assist You in YOUR Message Don’t Let the PPT Slow Down the Speech

PowerPoint (PPT) Assignment Create a Presentation for a Process Speech Turn in a Printout and Speech Outline Prepare to Present the PPT in Class. Include: A Minimum of 7 Slides (Including Blanks and Covers) A Combination of Mediums (Text, Pictures, Charts, Graphs, Clip Art, Etc.) Show Responsible and Appropriate Use of Color, Slide Effects, Transitions, and Sound.