2017 Senior Promotion Workshop Series Welcome 2017 Senior Promotion Workshop Series Workshop #1  February 8, 2017 Dr Viola Antao, Faculty Development Director, DFCM Marie Leverman, Academic Promotions Coordinator, DFCM Senior Promotion Workshop #1 Feb.08.2017

This session is being recorded …

Academic promotion Academic Promotion … in the Faculty of Medicine recognizes the notable achievements of faculty members in their discipline and contributions to the University of Toronto. Senior Promotion Workshop #1 Feb.08.2017

Goal of the Workshop To help you look at the work you are engaged in and evaluate your scholarly potential To help you feel (more) confident and motivated in your ability to apply for promotion To present an overview of the criteria for a senior promotion Senior Promotion Workshop #1 Feb.08.2017

Objectives At the end of this session participants will: Understand and identify the criteria for promotion Understand each of the four main components for promotion Understand the steps in the promotion process Senior Promotion Workshop #1 Feb.08.2017

Confidentiality at the Workshops 1. spoken, written, acted on, etc., in strict privacy or secrecy; secret: a confidential remark 2. indicating confidence or intimacy; imparting private matters: a confidential tone of voice 3. having another's trust or confidence; entrusted with secrets or private affairs: a confidential secretary.

Welcome and Introductions

Workshops # 1 - # 2 - # 3 Overview February 8 The promotion dossier and timeline Criteria for Promotion: Research, Teaching and Education, Admin service + 5 Scholarly work/publications Videos Take Home Message Workshop # 2 March 7 Detailed look at identifying excellence or competence in each of the four areas The Pre-Application Process Bring Your CV Workshop # 3 May 23 This workshop is primarily for candidates that have been “supported” to go forward in applying for a senior promotion. The Letter of Application The Reflective Statement Identifying Reviewers Senior Promotion Workshop #1 Feb.08.2017

Tab 10 = Senior Promotion Application Dossier The promotion binder Tabs # 1 - # 3 Manual + Timeline + Chart Tabs # 4 - # 6 Information Session + Workshop # 1 – # 2 Material Tabs # 7 - # 9 Pre-Application + Workshop #3 + Notes Tab 10 = Senior Promotion Application Dossier

Most Important Document:

Timeline - Important Dates DOSSIER Sept 5 - 8 2017 Meeting with Chief & Chair Workshop # 1 February 8 Workshop # 2 March 7 Pre-Application APRIL 3 Workshop # 3 May 23

The promotion application dossier Reporting Checklist Application Form Application Letter Referee List CV Research Research Statement Research Documentation Research Tables CPA CPA Statement CPA Letters CPA Documentation Teaching & Education Teaching & Educ Statement Teaching & Educ Dossier Teaching & Educ Evaluations Teaching & Education Table Teaching & Education Letters Admin Admin Statement Admin Documentation Publications / Scholarly Work # 1 # 2 # 3 # 4 # 5

Start organizing your work! Organize your work …. Look at the work you are engaged in and evaluate the scholarly potential. Start organizing your work!

Organize your work … Timeline Pre-Application CV Teaching and Education Research CPA Administrative Service Publications Letters-Emails Miscellaneous Scholarly Work – Publications 1-5

Iclicker activity iclicker ? Senior Promotion Workshop #1 Feb.08.2017

Please wait for instructions….. Power “ON” your clicker Do you have an iclicker in your hand? (test question) A – Yes B – No C – What is an iclicker? D – This is fun! E – I want to win a promotion Senior Promotion Workshop #1 Feb.08.2017

I am currently at the rank of: iclicker I am currently at the rank of: A – Lecturer B – Assistant Professor C – Associate Professor D – Professor E – I am not sure

I have been a faculty member for: iclicker I have been a faculty member for: A – 1 to 3 years B – 4 to 6 years C – 7 to 8 years D – 9 to 10 years E – More than 10 years

at Hart House in WHAT YEAR? iclicker President John F. Kennedy gave a speech at Hart House in WHAT YEAR? A – 1953 B – 1954 C – 1955 D – 1956 E – 1957 Answer will be given at the end of the session!

Fredrick Banting, a U of T graduate, discovered insulin in WHAT YEAR? iclicker Fredrick Banting, a U of T graduate, discovered insulin in WHAT YEAR? A – 1911 B – 1915 C – 1921 D – 1928 E – 1930

Do you have any advice for others in preparing for a senior promotion? Video Do you have any advice for others in preparing for a senior promotion?

Criteria for a Senior Promotion Senior Promotion Workshop #1 Feb.08.2017

Senior Promotion Promotion is not granted as a reward for long-term service, but rather to recognize those who have excelled in specific aspects of the academic mission. The successful candidate for promotion will be expected to have established a wide reputation in his or her field of interest, to be deeply engaged in scholarly work, and to show him or herself to be an effective teacher.

Senior Promotion The term “wide” reputation is typically interpreted as the achievement of: National recognition for promotion to Associate Professor International recognition for promotion to Full Professor

Scholarly Work According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in: Research Creative Professional Activity (CPA) Teaching and Education Administrative service to the University  

Scholarly Work Candidates are asked to document achievements in each applicable area.

Scholarly Work Candidates are asked to document achievements in each applicable area. You need to demonstrate “excellence” in at least ONE area and “competence” in the other areas.

Scholarly Work Candidates are asked to document achievements in each applicable area. PLUS 5 SIGNIFICANT SCHOLARLY PIECES / PUBLICATIONS For example, publications, CPA, curriculum design, government documents, book/chapter, website

Scholarly Work CPA Teaching and Education Research Admin Service Clinical teaching Lectures-Seminars Small Groups Supervision Mentorship Faculty Development Curriculum and Course Development Research Publications papers Scholarly work CPA Professional innovation Contributions to the development of professional practice Exemplary professional practice Admin Service Committee work Professional societies PLUS 5 PIECES OF SCHOLARLY WORK/ PUBLICATIONS

Research TURN TO PAGE 11

Research – Criteria for Promotion The candidate should prepare a one to two page statement of research activities describing the importance and impact of the research. Criteria: Record of sustained and current productivity in research and research-related activities. Research advances will be communicated through the publication of papers, reviews, books and other scholarly works. The quality of the scholarship in research will be judged in comparison to peers in the Faculty of Medicine and to others in the same field in peer institutions. Senior Promotion Workshop #1 Feb.08.2017

Research: continued on Page 11 - 14 Research Funding: If seeking promotion on the basis of achievement in research, the candidate should have a strong and continuing record of external funding commensurate with the type and area of research Publications: There must be a sustained record of scientific publications demonstrating that the research has lead to a significant source of new information in the field

Research: continued on Page 11 - 14 Scientific Presentations: Presentations made at a national and international meetings will be considered Invited presentations and named lectureships are a particular indicator of the individual’s reputation outside the university Participation, Leadership and Mentorship in the Research Community: Examples of such activities include organization of international research meetings or symposia, leadership in research committees at national or international levels ….scientific advisory boards and councils…

Creative Professional Activity (CPA) TURN TO PAGE 15

CPA – Criteria for Promotion The candidate should prepare a one to two page statement of CPA activities describing the importance and impact of the work. Criteria: The Faculty of Medicine recognizes CPA under the following three broad categories: Professional Innovation and Creative Excellence Contributions to the Development of Professional Practice Exemplary Professional Practice Examples of CPA

CPA Category # 1 Professional Innovation and Creative Excellence May include the making or developing of an invention, development of new techniques, conceptual innovations or education program inside or outside of the University (e.g. continuing medical education or patient education) To demonstrate professional innovation, the candidate must show an instrumental role in the development, introduction and dissemination of an invention, a new technique, a conceptual innovation or an education program

CPA Category #2 Contributions to the Development of Professional Practice Must demonstrate leadership in professional organizations, government or regulatory agencies that has influenced standards and/or enhanced the effectiveness of the discipline Examples may include (but not limited to) guideline development, health policy development, government policy, community development, international health and development, consensus conference statements, regulatory committees and setting of standards

CPA Category #3 3. Exemplary Professional Practice Must show that his or her practice is recognized as exemplary by peers and has been emulated or otherwise had an impact on practice

A FEW Examples of CPA Scholarly publications, books, chapters Non peer-reviewed and lay publications Invitations .. meetings, workshops, talks, interviews Development of health policies Presentations of regulatory bodies, governments, etc. Dissemination of educational innovations Evidence of leadership that has influenced standards Creation of media, e.g., websites Roles in professional organizations Knowledge transfer Turn to page 16

Appendix 5.0 – A & B - PAGE 45 If you are considering going forward on Creative Professional Activity – this is important to review: Part A Considerations for applicant in preparing CPA material Part B Departmental Promotions Committee Reviewer Guide

2 MINUTE STRETCH

Teaching & Education TURN TO PAGE 18

Teaching and Education – page 18 The candidate should prepare a statement of their approach to teaching, including an assessment of the impact of teaching activities. Criteria: (can be one or all) Teaching/Education Activity Quality of teaching/education contribution Educational innovation and development Education Leadership Education Scholarship

Teaching and Education – page 18 In the Faculty of Medicine, teaching and education can encompass the following components: Formal teaching Curriculum and course development Application of information technologies for education Educational leadership and administration Faculty development Scholarship in education Research in education Assessment of learners

Excellence in Education Candidates seeking promotion on the basis of excellence in teaching and education must demonstrate significant and high quality contributions to teaching and/or other education related activities in at least one of the following: Sustained excellence in teaching Participation in education and curriculum development Contribution to the field of health professional education Education leadership in faculty, department, division or hospital

Administrative Service TURN TO PAGE 23

Administrative Service The candidate should prepare a brief outline of service activities. Use of bullet points is encouraged! Administrative service in itself cannot be the main criteria for promotion Significant service contributions may include (but not limited to): Service to the Department, Faculty of Medicine, University: committee chair, lead coordinator of a special project, lead developer of faculty policies Service to the professional, clinical or research discipline Service to municipal, provincial or federal governments or non-government agencies

Scholarly Work / Publications Candidates are asked to document achievements in each applicable area. PLUS 5 SIGNIFICANT SCHOLARLY PIECES / PUBLICATIONS

Five Publications or Significant Scholarly Products Can include a variety of “work”: Publications - peer reviewed journals Book or book chapter Government documents, reports Curriculum design document “Learning object” – e.g.. a teaching video Websites (provide active URL) National level work Senior Promotion Workshop #1 Feb.08.2017

Meet and discuss

Q & A

in the senior promotion process? Who has assisted you in the senior promotion process?

Take Home Message … Senior Promotion Workshop #1 Feb.08.2017

Take home message What can I count towards my senior promotion? Write down as many things as you can from your own work that apply to the categories below: Research Creative Professional Activity Teaching and Education Administration and think about how you would represent your areas of excellence in an application.

# 1 – Meet with your Chief / DFCM Division Director

Early Do’s Meet with your Chief /DFCM Division Director – secure admin support Review and update your CV (UofT format) - bring to Workshop #2 Start organizing your work - give yourself time

Early Do’s Read the Manual for Academic Promotion - pay full attention Register for the workshops Keep all evaluations, letters, emails – that speak to the impact of your work

Early Don’ts Ask friends and recent collaborations to act an internal or external referee - Page 28 Approach referees directly Throw away anything!

Workshop #2 Workshop # 2: Tuesday, March 7, 2017 BRING YOUR CV This workshop provides a more detailed look at identifying excellence or competence in each of four areas (research, CPA, teaching and education, administrative service) as well as identifying your five scholarly pieces of work Time will be dedicated to the Senior Promotion Pre-Application process Guest speakers Workshop #2

Final comments, questions …

Evaluations Senior Promotion Workshop #1 Feb.08.2017

Upon completing Workshop # 1, I have a better understanding of the senior promotion process: A – Strongly Agree B – Agree C – Somewhat D – Disagree E – Strongly Disagree Senior Promotion Workshop #1 Feb.08.2017

I have a better understanding of the criteria and the pathway to success for a senior promotion: A – Strongly Agree B – Agree C – Somewhat D – Disagree E – Strongly Disagree Senior Promotion Workshop #1 Feb.08.2017

The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application? A – Strongly Agree B – Agree C – Somewhat D – Disagree E – Strongly Disagree Senior Promotion Workshop #1 Feb.08.2017

I plan on submitting a pre-application: A – This year B – Next year C – Three to Four years D – More than five years E – Not sure Senior Promotion Workshop #1 Feb.08.2017

I plan on applying for a senior promotion: A – This year B – Next year C – Three to Four years D – More than five years E – Not sure Senior Promotion Workshop #1 Feb.08.2017

The Senior Promotion videos informative around a Senior Promotion application? A – Strongly Agree B – Agree C – Somewhat D – Disagree E – Strongly Disagree Senior Promotion Workshop #1 Feb.08.2017

Overall, I found the workshop to be: A – Very informative and helpful B – Somewhat informative and helpful C – Okay D – Just Okay E – Won’t come again Senior Promotion Workshop #1 Feb.08.2017

Trivia Answers President John F. Kennedy gave a speech at Hart House in 1957 Fredrick Banting, a U of T graduate, discovered insulin in 1921

1 2 3 Please turn off the iclicker Please complete the comment card Thank You Please turn off the iclicker 1 Please complete the comment card 2 THANK YOU! 3