EVENT COORDINATOR IZ MACHEDA

Main tasks talk with clients about events and offer suggestions to ensure their requests can be met negotiate the type and costs of services to be provided, in line with a budget organize the venue and ensure that it is appropriately set up, with regard to seating and decor consult with management to ensure adequate staff members are rostered for duty, and with catering staff to plan the menu consult with service providers such as entertainers and transport companies coordinate staff to ensure the program of events occurs on time (for example, speeches and the serving of food and refreshments) oversee work by contractors and report on variations to work orders find solutions to any problems that arise concerning services or programs provided advise senior management on matters requiring their attention and implement their decisions follow up with clients to arrange payment and, after the event, to evaluate the service provided collect and analyze data on projects undertaken, and report on project outcomes.

3 personal requirements needed in this job COMMUNICATION SKILLS PREVIOUS EXPERIENCE OR A CERTIFICATE IN EVENTS TIME MANAGEMENT AND ORGANISATION You can achieve these requirements by going to a tafe or university and studying a course that focuses on events which teaches you the skills you will need to know in the workplace.

WEEKLY EARNINGS AND HOURS On average an event coordinator can receive over 49000 a year Depending on the company the pay is normally over $22 an hour An event planner is a very busy job and may sometimes be a 9-5 job but this job requires constant work to be done and you may need to work weekends and extra hours depending on the event itself. It depends how many events you are required to plan. The less events means less hours.

WHAT ARE THE JOB OPENINGS http://au.indeed.com/cmp/The-Entertainment-Store/jobs/Event-Coordinator-95a3bb4a70a43ac3?q=EVENTS Reporting to the Senior Event Manager, the Event Coordinator responsible for leading and managing the development, production and delivery of projects in order to meet client’s expectations and budget requirements. https://www.pedestrian.tv/jobs/fashion/personal-assistant---fashion--beauty-/4f5e671e-6131-4742-9904- fb81215416a6.htm?utm_source=Indeed&utm_medium=organic&utm_campaign=Indeed Reporting directly to the CEO some of your responsibilities include: Answering and responding to client emails and calls. Making the necessary arrangements for events including sourcing models. Dairy management, scheduling client meetings and managing internal appointments. Arranging venues in accordance to budget. Writing publications for magazines & publishing. https://apply.jobadder.com/indeed/au1/103/2338024/sodvf6zagu6ezibwcuaxteqjei Your focus will be ensuring we create dynamic and innovative events with strong brand positioning and engagement, importantly to achieve the crucial objectives of customer acquisition and sales.

HOW MANY PEOPLE CURRENTLY IN THIS JOB AND HOW MANY WILL BE IN 2019 Over the five years to November 2019, the number of job openings for Conference and Event Organisers is expected to be average (between 10,001 and 25,000). This is a large occupation (26,300 in November 2014) suggesting that opportunities should be available in many (but not all) regions.

WHAt skill level is it? A degree is not needed to become an event planner but is helpful Skills, interests and qualities excellent organisation skills and the ability to carry out a number of tasks at the same time good communication and 'people' skills an ability to focus on the customer a creative approach to problem-solving a high level of attention to detail the ability to work under pressure and meet tight deadlines good negotiation, sales and marketing skills budget awareness administration and IT skills the ability to work as part of a team and also use your own initiative enthusiasm, motivation and a positive attitude.

WHAT SUBJECTS AT SCHOOL COULD HELP YOU OUT IN THIS INDUSTRY Taking business will definitely help you out in the event industry which will teach you how to deal with clients and all about contracts etc. As well as IT as a subject since technology is used a lot throughout any events you will plan.

What industry is your job in and related occupations It is in the Tourism/ Events and Hospitality industry. Related occupations would be travel agents, chefs, front of house, hotel positions- reception.

HOW AND WHERE YOU CAN TRAIN FOR THIS JOB? Courses related to event management has now become a well known course and is offered at most TAFE/ universities. Places such as Chisholm, JMC Academy, Swinburne, William Angliss, Holmesglen, Collarts and Melbourne Polytechnic just to name a few. They all offer courses such as Diploma of Events of anything related to this such as Entertainment Management. JMC Academy- Diploma of Entertainment Management   Diploma level students are selected to study at JMC Academy on the basis of: A completed Application form Year 12 or equivalent Minimum 17 years of age Interview No minimum ATAR or OP required Alternative entry into JMC Academy Degree courses may be available in certain circumstances, as follows. Alternative entry at Diploma level is available to students who have not attained an ATAR score of 65 or OP score of 16 or below.  For applicants who have not studied at HSC level and are less than 21 years of age, an interview is required to establish educational background and relevant experience, Students who successfully complete the Diploma can articulate into the Bachelor Degree.

INTERVIEW 1.Who do you work for? The Bay hotel, music festivals, Mornington Golf Club, Alexander Ladies Club 2. What do you do? Overseeing staff, making sure everything goes well, set up properly and time management 3. How did you get your job? Why did you choose it? Through connections and networking. Loved the industry. 4. What did you do before you got your job? Diploma in Events William Angliss, connections, worked at café then at the Bay. 5. What do you do when you are not at work? Dance, loves going to the beach and walks, loves outdoor activites like the 1000 steps.

6. What is hard and what’s good about your job 6. What is hard and what’s good about your job? What do you like about your job and things you find challenging about your job? Good- social interaction with staff and meeting new people. Hard- When theres no cleaners have to clean everything. 7. In 5 years time do you have any thoughts about what you want to do in future? In 5 years I will still be in the Events and Hospitality Industry but at the moment I’m studying to become a trainer in Events & Hospitality. 8. What advice would you give to young people? Start working young and get as much experience as you can and network with everyone as it will help you later on. 9. What did you think is the most interesting aspect of your job? That every event is different and all the different people you meet.

10.What type of events have you planned? Festivals, weddings, meetings and functions at the Golf Club etc. 11. When did you realize you wanted to be in this industry and how did you break into the industry? At a young age the moment I was allowed to work I started off in the hospitality industry and worked at a café which leaded to working at the Bay Hotel and worked myself up and planned the events there. 12. What has been your favourite events to planned, Have you planned any festivals? I have been involved in a few festivals one of them being Future music festival, I loved doing events at the Bay I was there for many years. 13. What is your pay like? It varies on the type of event or which place I was working for at the time, some were voluntarily where as others were an hourly wage.

14. How many jobs have you been through and which was your favourite 14. How many jobs have you been through and which was your favourite? The Bay is my favourite and have been working for almost 15 years in the Hospitality and Events industry so have been through many. 15. Have you had many travel opportunities due to events? Yes, a lot has been local or within the state but there has been international travel involved. 16. Do you prefer the event or tourism jobs more? I much prefer Event jobs as I have never been much interested in the Tourism industry and have more experience in the Event and Hospitality industry. 17. What do you find most difficult about your job? That you must be prepared for everything and have a back up plan because things will always go wrong and you need to be prepared for that.

18. What type of connections have you made through jobs? I have made plenty of friends with chefs, managers of hotels/clubs, other event planners. Basically anyone you work with becomes a contact that you can use for future events.