Professional Services Collaborative Forum April 14, 2016

Advisory Chair & Vice-Chair Scott Thomas, PE. Principal/Owner of Apex Design ADVISORY VICE-CHAIR. James Ellis, Director of Transportation Infrastructure for Civil Technology, Inc. MISSION. To provide a forum where small businesses, CDOT staff, and other industry leaders can find solutions to issues affecting DBE and ESB utilization and success.

Reporting Back on Feedback Discussion: Reporting Back on Feedback

Selection Panel Action Feedback -Greater transparency in selection process Feedback -Civil rights staff began observing panel selections on March 16, 2016 -Contracts willing to debrief with firms -Planned forum topic: Statement of Interest & Scoring

Below is our new proposed point structure Feedback Action -Minimum participation requirement - Reward relationships with new DBEs too. Below is our new proposed point structure

30% Requirement Feedback Action - Requirement that firms complete 30% of the work is a barrier. - Allow firms to combine forces to meet the requirement Joint ventures are currently allowed to fulfill this requirement.

Beta Testing/Piloting Feedback Action -Currently piloting forms on the Program Specific CM packages - Contract with software company completed. Beta test forms and system

Improve Accessibility of Anticipated Needs Feedback Action -Develop a consultant calendar with anticipated needs. - Establish pre-meetings (like construction) for consultant contracts Kyle & his team are here to talk about this today

What did we miss?

Potential Upcoming Topics & Results of Survey Design Calendar & Pre-Meeting (93%) SOI & Scoring (72%) Meet the Engineers (71%) MPA & Financial Prequalification (65%) Identifying Opportunities at CDOT (57%) Goal Setting Process & GFE (50%) CDOT Exposed! (50%) Nuances of CDOT Regions (42%)

A Discussion with CDOT Contracts Department: PS solicitation calendar with anticipated project needs Pre-proposal meeting for professional services RFPS

Upcoming Projects Calendar NPS Calendar Multi-year breakdown of opportunities Anticipated release date May 2016 NPS Contracts include Construction Services, Environmental, Traffic, General Eng, & Survey PS Calendar Currently being evaluated STIP has upcoming project information for next 3 years. Available at codot.gov Some options being considered. Working through CRBRC/Regions, PMO, etc.

Pre-Proposal Meetings Evaluating options on incorporating pre-proposal meetings on large/complex projects. Considering adding a interested parties list for consultants to register for certain projects. This would apply to primes or subs.

Useful Information Upcoming change to proposal submission requirements. Electronic only as of June 1, 2016. This will be through the vendor self service portal. SOI observations. QA/QC, Formatting, Commitments, Partnering with CDOT. Sample evaluation interest?

Upcoming Events April 20: Meet-and-Greet Your Transportation Commissioners (Denver) April 20: Contractor Compliance Workshop (Durango) April 26: ACEC Quarterly Liaison Meeting (Denver) April 28: Marketing & Business Development for Engineers (Boulder) May 10: CDOT Small Business Certifications (Boulder) May 26: Maximizing Indirect Cost Recovery (Boulder)

Potential Upcoming Topics & Results of Survey Design Calendar & Pre-Meeting (93%) SOI & Scoring (72%) Meet the Engineers (71%) MPA & Financial Prequalification (65%) Identifying Opportunities at CDOT (57%) Goal Setting Process & GFE (50%) CDOT Exposed! (50%) Nuances of CDOT Regions (42%)

Comments & Questions: Connect2DOT.org/stay-connected/cdotcf Megan.McAllister@state.co.us, 303-512-4140 Connect2DOT.org/stay-connected/cdotcf To submit comments, questions, or suggested agenda items