Spring Test Administration Training Session for High School February 2 and 3, 2017 Massachusetts Department of Elementary and Secondary Education

Presenters Dan Wiener Administrator of Inclusive Assessment Jodie Zalk Test Administration Coordinator Scott Kelley Assessment Reporting Specialist Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Today’s Agenda Test administration and test security protocols Participation requirements and accommodations Students with disabilities ELL students Reviewing and updating test registration information (SR/PNP) Reporting update Resources and support Additional information and brief orientation for new principals Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

High School Testing Current CD requirements in place through class of 2020. Grade 8 students in 2017 will be the first to take next-generation grade 10 tests in 2019 (class of 2021). Will communicate updates via the Bi-weekly Student Assessment Update (emailed to principals and test coordinators) Commissioner’s Weekly Update to Superintendents Additional resources: High school MCAS test participation requirements www.doe.mass.edu/mcas/highschool.html Detailed graduation requirements www.doe.mass.edu/mcas/graduation.html Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Future High School Testing Under consideration: Keep the Competency Determination tests (CD) for English Language Arts and Mathematics at grade 10. Add History and Social Science to the CD. Phase out high school Chemistry and Tech/Eng tests. Add an Introductory Physics re-testing opportunity in February. Convene stakeholder workgroup to recommend options for assessment at grade 11 or 12 to gauge readiness for success after high school. www.doe.mass.edu/boe/docs/FY2017/2016-12/item6.html Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Test Administration Protocols Massachusetts Department of Elementary and Secondary Education

Plan ahead and stay organized! Keep good records throughout test administration Develop a testing schedule Who will be tested in which locations? Who will administer the tests? Which students require accommodations? Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Develop School Security Plan Review with the superintendent: Staffing plan Training plan How to implement security requirements Considerations: Who is involved in planning? How will you evaluate its success? Massachusetts Department of Elementary and Secondary Education

Plan Your School’s Schedule Testing dates Administration deadlines Testing locations and staffing plan (including administering accommodations) Daily schedule, including dismissal waves Before Testing After Testing Complete the PCPA (Materials Received section) Complete the PCPA Report packing discrepancies Schedule UPS pickup Order additional materials UPS pickup Massachusetts Department of Elementary and Secondary Education

Complete Other Preparations Prepare record of test administrators and students. Check the Department’s website. Student Assessment Updates – www.doe.mass.edu/mcas/updates.html Read the Principal’s Administration Manual (PAM). Student participation guidelines Submit requests to test students in alternate setting if needed (PAM page 16) including Students receiving instruction at home or hospital Students who are suspended/expelled, but still enrolled Massachusetts Department of Elementary and Secondary Education

Receive Test Materials and Prepare Them for Distribution Complete forms. Internal tracking forms Sample in PAM on pages 123–124 Materials Summary Principal’s Certification of Proper Test Administration (PCPA) – www.mcasservicecenter.com Order additional materials if necessary. Deadlines listed on PAM pages iii–iv Distribute TAMs for review during training. Can affix Student ID Labels to answer booklets. Labels based on Oct. SIMS as well as SR/PNP updates Massachusetts Department of Elementary and Secondary Education

Be Sure to… Distribute and collect test materials using tracking forms. Monitor and coordinate test administration. Securely store materials between sessions and after each day of testing. Remind test administrators to read scripts verbatim. Keep a log of test administrators and students. Massachusetts Department of Elementary and Secondary Education

Administer Student Questionnaire New for 2017, administer the student questionnaire after testing. After Grade 10 Mathematics testing 38 questions 15 minutes suggested Massachusetts Department of Elementary and Secondary Education

Prepare Materials for School Files Retain your school’s test administration files for three years. These materials may be requested in the event of an investigation. Lists of materials to retain: PAM pages 54–55 for ELA PAM pages 72–73 for Math and STE Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Prepare the Scorable Shipment Assign an answer booklet for students who participated in ANY part of testing students who were absent with medical documentation Do not assign a booklet for first-year ELLs who do not participate in ELA (testing is optional). Transcribe responses if necessary for certain accommodations damaged/defective booklets Prepare envelopes Return, Special Handling, Void Packing diagrams and instructions in PAM ELA: beginning on page 51 of the PAM Math and STE: beginning on page 69 of the PAM Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Before Packing Confirm there are no secure materials left behind. Students’ used answer booklets Test booklets Each day after testing, verify that all materials have been returned to you. Two independent counts of test materials recommended Double-check central storage area. In the bottom of a bin In between file folders Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Complete Forms after Testing Materials Summary PCPA Signature must match the name of the principal in School/District Profiles (http://profiles.doe.mass.edu). Massachusetts Department of Elementary and Secondary Education

Options for Returning Materials (March–April and May)  Complete Early Shipment Early/prescheduled pickup of all scorable and nonscorable materials  Partial Early Shipment Early/prescheduled pickup of used answer booklets for students who were tested by certain dates AND Pickup of remaining scorable and nonscorable materials by deadline  Regular Shipment Pickup of all scorable and nonscorable materials as soon as testing has been completed (by deadline) Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Schedule Your School’s Pickup (Regular Return Shipment) Two methods: Schedule online at mcasservicecenter.com. One day prior, and by 3:00 p.m. OR Give cartons to your regular UPS driver. Call to inform the MCAS Service Center (800-737-5103). Call the Service Center to cancel early pickup if using regular return. Do not take materials to UPS or remove from building. Do not leave materials unattended. Use correct UPS labels. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Other Next Steps Recycle certain materials ELA: PAM page 55 Math and STE: PAM page 73 Update next SIMS submission if new IEPs or 504 plans Including students with 504 plans due to a broken arm Massachusetts Department of Elementary and Secondary Education

Test Security Massachusetts Department of Elementary and Secondary Education

Most Common Security Issues Cell phone use Calculator use on noncalculator session Plagiarized compositions Notes/cheat sheets Going ahead or back into a different session Improper read-aloud accommodations Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Importance of Leadership Superintendents must review their principals’ test security plans. Superintendent’s Assurance of Proper Test Administration (optional form) — PAM page 114 Principals must maintain the security of the testing environment and test materials. PCPA certification — PAM pages 112–113 Train test administrators and others, and ensure they comply with requirements. Meet with students. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

A Secure Testing Environment Plan for appropriate testing spaces students who may need more time lunch, restrooms Cover/remove prohibited classroom displays PAM page 25 No unauthorized visitors Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Security Requirements for Test Materials Store all test materials in a central location each day. Locked when tests are not being administered Restricted access Maintain chain of custody of materials during test administration. Do not remove test materials from school. Do not leave test materials unattended. Materials must be returned to the central secure storage area and signed in each day. Massachusetts Department of Elementary and Secondary Education

Confidentiality of Booklets Do NOT … review test booklets or answer booklets before, during, or after testing exceptions for certain accommodations provide students access to tests before testing duplicate test materials retain, recycle, remove, or destroy test materials Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Train Test Administrators and Others All individuals involved in test administration must participate in training. See topics in PAM pages 29–31 Sample quiz on protocols can be used in training: www.doe.mass.edu/mcas/testadmin/?section=gHS Forms requiring signoff by test administrators Participated in training and received their TAMs — see PAM page 119 Signed a nondisclosure agreement if providing certain accommodations — see PAM page 117 Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Test Administrator Responsibilities Follow directions in TAMs and read scripts verbatim. Supervise students at all times to prevent cheating. Prevent use of prohibited materials (e.g., cell phones). Focus full attention on the testing room. Do not coach students or alter responses. Massachusetts Department of Elementary and Secondary Education

Considerations for Your School’s Training Plan How are your test administrators trained? Test administrators for accommodations? How do you evaluate the success of your training? Massachusetts Department of Elementary and Secondary Education

Planning for Required and Prohibited Materials Principals must develop procedures so that students receive required materials, and do not access prohibited materials. Principals must inform: Test administrators which script to read regarding cell phones (the one provided/recommended, or a school-specific one) how they will actively monitor the room how to handle a situation if a student is found with a prohibited item Students Parents/guardians See PAM beginning on page 26 Massachusetts Department of Elementary and Secondary Education

Give Clear Instructions to Students Clarity of message is important when communicating with students. Before testing, instruct students to try their best respond directly to the MCAS ELA Composition prompt TAMs instruct students to work until end of session (and only in that session) answer all questions in the session Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Test Security Requirements for Students During testing, students must NOT … preview test materials copy others’ work or communicate with other students ask for or accept any coaching let someone else answer for them work in a different test session use materials that are prohibited during testing See PAM page 120 for a sample form to document students’ understanding of requirements. Massachusetts Department of Elementary and Secondary Education

Results will be invalidated for students who use cell phones or other electronic devices at any time during a session, including after a student turns in his or her test materials, during a break, or during the transition to a test completion area. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

How to Avoid This Situation Inform students about the cell phone policy, including consequences for using one during testing. Plan for end of session: Inform students of appropriate activities at the end of a session (e.g., do homework for another class). See PAM page 28 for a list of materials permitted after a student has turned in test materials. Have test administrators collect test materials when students are done. Schedule sessions for appropriate lengths of time. Use dismissal waves in scheduling. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Please contact the Department at 781-338-3625 IMMEDIATELY to report testing irregularities. See PAM page 7 for more information about reporting testing irregularities. Massachusetts Department of Elementary and Secondary Education

Tips to Maintain Security (Recommended) Use seating charts. Have an empty seat between students. Whenever possible, Assign test administrators for classes other than their own. OR Have two test administrators in each room. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Other Tips from Schools www.doe.mass.edu/mcas/testadmin/schoolsamples/default.html Sample seating chart Training materials Worksheets for accounting for materials Tracking accommodations Checklists Massachusetts Department of Elementary and Secondary Education

Questions & Answers Short Break Massachusetts Department of Elementary and Secondary Education

Participation by Students with Disabilities Massachusetts Department of Elementary and Secondary Education

Participation Requirements No substantial changes to the duration (untimed), format (paper-based), or allowable accommodations for MCAS high school tests ESE will collect information in the Personal Needs Profile (PNP) only on selected accommodations Updated manual combines participation requirements and accommodations for students with disabilities and ELLs for high school MCAS tests. www.doe.mass.edu/mcas/accessibility/ Massachusetts Department of Elementary and Secondary Education

Selected Accommodations Collected in SR/PNP for Grade 10 ELA and Math Tests and Retests ESE will collect information via the PNP on selected accommodations for the high school tests: Calculation device on non-calculator session of Math test Braille test Large Print test English/Spanish edition of the grade 10 Mathematics test and retest Read-aloud Kurzweil 3000 CD ASL Video DVD edition of the grade 10 Mathematics test Scribe (or speech-to-text software) Typed responses Word prediction or spell-checker Any other accommodation not listed above (one checkbox for all others on the PNP)

Prohibitions for Test Accommodations Test administrator may not Provide student with a test from a different grade-level Alter, photocopy, or scan a test booklet Provide accommodations not listed in a student’s IEP or 504 plan Appendix B of the PAM, without Department approval Coach the student or provide any clues/assistance E.g., define words, explain questions, emphasize a response, or tell student to “write more” Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Assigning MCAS Accommodations Test accommodations should be based on those used for instruction Student must be familiar with accommodation before testing begins Periodically evaluate effectiveness of accommodations. IEP or 504 plan must specify which accommodations will be used for testing. Include a description of the accommodation, not just the accommodation number (e.g., accommodation 25: other – slant board). IEP must be signed by parent/guardian before accommodations may be provided. Notification of parents is required for 504 plans. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

If a Student Refuses an Accommodation Document the refusal in writing in the student’s file. Sample refusal form — In Participation Requirements Manual, Appendix C, at www.doe.mass.edu/mcas/accessibility/ Continue to make accommodation available, if needed, for remainder of test administration. Update information in student’s PNP if an accommodation was entered incorrectly or was not used. Notify parent/guardian. Amend IEP/504 plan for future testing. If appropriate, list accommodation in the IEP/504 plan “as requested by student,” or remove it. Massachusetts Department of Elementary and Secondary Education

Use of Prohibited Materials Is a Testing Irregularity English-language dictionary or thesaurus Dictionaries are allowed only on the Grade 10 ELA Composition. Bilingual word-to-word dictionaries are allowed for ELLs/former ELLs Unapproved individualized Math reference sheet or graphic organizer Calculator on the non-calculator session of Mathematics test for a student who does not have this accommodation listed in an IEP/504 plan Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Things to Do Now to Prepare for MCAS Accommodations Review IEPs, 504 plans, and PAM Appendix B. Prepare a list/spreadsheet for scheduling tests: Order additional special test editions, as needed. E.g., large-print, Braille, Kurzweil read-aloud DVD Submit graphic organizers and reference sheets to the Department for approval, if approved before 2016. Provide training on providing accommodations to Test administrators Substitutes Student Name Grade Subject TA Name Room # Accommodation(s) Jon Snow 10 Math Mr. Stark 208 19 – scribe 20 – graphic organizer Massachusetts Department of Elementary and Secondary Education

High School Special Test Editions Available Special Editions: Braille Large Print American Sign Language DVD – Grade 10 Mathematics test Spanish-English side-by-side edition – Grade 10 Mathematics test and retest Kurzweil-3000 read-aloud CD Massachusetts Department of Elementary and Secondary Education

Nonstandard Accommodations (NSAs) NSAs may be provided only to a student who: is virtually unable to decode, calculate, write, or spell; AND receives ongoing intervention in this area. NSAs may not be provided if student is simply performing “below grade level.” Score may be invalidated if ineligible student was provided an NSA. Use of NSAs will be reported with a notation on Parent/Guardian Reports School and District Rosters Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

MCAS Accommodation 20: Graphic Organizers, Checklists, and Individualized Reference Sheets ELA graphic organizers and Mathematics reference sheets must be approved by the Department prior to testing. ELA graphic organizers may include text, but no hints, sentence starters, examples. Individualized Math reference sheets May include formulas, memory prompts (e.g., mnemonics) May not include graphics, definitions, sample problems, steps in solving specific problems Samples, approval guide, and approval cover sheet are available at www.doe.mass.edu/mcas/accessibility/ ELA and STE reference sheets Approval guide for Mathematics Pre-approved ELA graphic organizers Massachusetts Department of Elementary and Secondary Education

MCAS Accommodation 20: Deadlines for Submission Use Approval Cover Sheet to request approval www.doe.mass.edu/mcas/accessibility/gHS- accommodation20.pdf Only submit/resubmit materials if approved prior to 2015-2016 school year. Deadline to Submit Test Feb. 17 (updated) ELA tests March 31 Mathematics tests April 28 STE tests Massachusetts Department of Elementary and Secondary Education

Participation by ELL Students Massachusetts Department of Elementary and Secondary Education

MCAS Participation by ELL Students ELLs are required to participate in MCAS (or MCAS-Alt) in all subjects required for their grade. Exception: First-year ELLs have the option to participate in ELA testing. No more bubble: First-year ELL status identified and validated through SIMS. Validation file posted in DropBoxes by Friday, 2/3. Foreign exchange students (coded #11 in SIMS) are also required to participate in all tests scheduled for their grade. English/Spanish grade 10 MCAS Math test and retest still available Consult revised Participation Requirements manual at www.doe.mass.edu/mcas/accessibility. Massachusetts Department of Elementary and Secondary Education

MCAS Accommodations for ELL Students ELLs and former ELLs may use an approved bilingual word-to-word dictionary or glossary on any MCAS test. List updated in fall 2016; available at www.doe.mass.edu/mcas/accessibility/ELL-bilingual.pdf Includes list of specialized glossaries for Math and STE ELLs with disabilities must also receive test accommodations listed in their IEP or 504 plan. Massachusetts Department of Elementary and Secondary Education

MCAS Test Administration for ELLs Assigning Testing Spaces for ELLs Principals may assign students to spaces other than regular classrooms, as long as other conditions and staffing requirements are met. Do not mark this as an accommodation on a student’s answer booklet unless the student also has this in his or her IEP or 504 plan. “Stop Testing” Policy If an ELL student does not seem to be responding to test questions, the test administrator may ask if the student is finished. If so, collect test materials. The student may sit quietly, read a book, or be dismissed from test setting. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

ACCESS for ELLs 2.0— The State’s English Proficiency Test 38 states in the WIDA consortium administer ACCESS. ACCESS was administered in MA between Jan.5Feb. 8 online and on paper. Assesses Reading, Writing, Speaking, and Listening skills in English for any student reported in SIMS as ELL ACCESS for ELLs 2.0 has been given since 2016— more rigorous than previous version Results will be reported on or about May 31. Moving to online testing by 2019, like MCAS Paper test offered as an accommodation for ELLs with disabilities Massachusetts Department of Elementary and Secondary Education

Questions & Answers Massachusetts Department of Elementary and Secondary Education

Reviewing your data to prepare for high school testing Massachusetts Department of Elementary and Secondary Education

Review CD Data In Edwin Analytics, run student history reports for students in grades 11 and 12. Who has not been tested? Who still needs to earn a CD? CD report in Edwin (PE618) CD status updated on January 13 Includes November retest results, MCAS-Alt competency portfolios, and MCAS appeals Based on October 2016 SIMS enrollment Use filter for CD status of claimed students Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Class of 2017 Students Who Have Not Earned the CD (in one or more subjects) Massachusetts Department of Elementary and Secondary Education

New Grade 11 Students Report them in SIMS. Obtain student history via the claiming process in Edwin. If they have not taken the high school MCAS tests, determine whether they wish to qualify for the Adams Scholarship. If yes, schedule them for grade 10 ELA and Mathematics. If not, schedule them for ELA and Mathematics retests. Administer STE tests in February (Biology) or in June (all four tests). Check for grade 11 students who were reported in grade 9 the previous school year. Massachusetts Department of Elementary and Secondary Education

SR/PNP for Grade 10 ELA and Math The Department preloaded grade 10 student information into PearsonAccessnext (PAN) as follows: Grade 10 students enrolled as of October 1, 2016 Grade 11 and 12 students who skipped grade 10 Accommodations from spring 2015 MCAS or PARCC ELA SR/PNP window: January 12–26 Math SR/PNP window: March 8–21 During SR/PNP window: add new students to PAN (receive labels) After SR/PNP window closes: update new or different accommodations in PAN; place additional order (labels will not be produced) Remove registration in PAN for students who transfer out Massachusetts Department of Elementary and Secondary Education

SR/PNP for High School STE Department prepared .CSV files to be posted in 2017 MCAS DropBoxes on March 13. Grade 9–12 students enrolled as of October 1, 2016 who have not earned the CD in STE (excludes MCAS-Alt) Grade 9 and 10 accommodations pre-populated from most recent grade 8 MCAS STE test Accommodations for grades 11–12 not pre-populated Test code (i.e., Biology, Chemistry, Intro Physics, Tech/Eng) not pre-populated Massachusetts Department of Elementary and Secondary Education

SR/PNP for High School STE cont’d STE SR/PNP window: March 13–24 During SR/PNP window: add new students to PAN (to receive labels) After SR/PNP window closes: update new or different accommodations in PAN; place additional order for test materials at www.mcasservicecenter.com (labels will not be produced) SR/PNP conference call Mar. 13, 11:00 a.m.–12:30 p.m. Massachusetts Department of Elementary and Secondary Education

SR/PNP for Students Who Transfer Out Remove registration in Setup>Students: Register Students task Click to un-check the “Registered” box. Massachusetts Department of Elementary and Secondary Education

Ordering Materials for Newly Enrolled Students Use test materials overage included in your shipment of materials. Order additional materials if overage doesn’t cover your testing needs. 6 percent overage of test materials for spring administrations; smaller overage for retests Additional orders placed online at www.mcasservicecenter.com Materials are shipped for receipt on the following business day if the order is received before 12:00 p.m. (two business days otherwise). Massachusetts Department of Elementary and Secondary Education

High School EPP Can participate in the March ELA retest for EPP purposes Can participate in EPP/MCAS test for Math. April 24–May 5, 2017 www.doe.mass.edu/ccr/epp/test.html Massachusetts Department of Elementary and Secondary Education

General Reporting Update

2017 Reporting Timeline* Partial preliminary results in June Full results for ELA; Multiple-choice for Math Full preliminary results in mid-August (discrepancy reporting) Official results late Sept. or early Oct. Parent/Guardian Reports in early Oct. Series of topical reporting conference calls beginning in June *All dates tentative Massachusetts Department of Elementary and Secondary Education

Resources and Support

MCAS website www.doe.mass.edu/mcas/ Massachusetts Department of Elementary and Secondary Education

MCAS Resource Center http://mcas.pearsonsupport.com/ mcas.pearsonsupport.com/training-modules SR/PNP training module Massachusetts Department of Elementary and Secondary Education

High School STE SR/PNP Conference Call March 13 from 11:00 a.m.–12:30 p.m. Registration information will be posted at www.doe.mass.edu/mcas/training.html Massachusetts Department of Elementary and Secondary Education

Support For logistics questions MCAS Service Center 800-737-5103 mcas@measuredprogress.org For policy questions ESE Student Assessment Services 781-338-3625 mcas@doe.mass.edu Massachusetts Department of Elementary and Secondary Education

Questions & Answers Short Break Massachusetts Department of Elementary and Secondary Education

If you are leaving now, please fax your completed Evaluation Forms posted at (www.doe.mass.edu/mcas/conferencecall) to 781-338-3630. Thank you for participating.

Additional Information and Orientation for New Principals Massachusetts Department of Elementary and Secondary Education

Review Data for March SIMS SIMS window opens 3/1; Certification deadline 3/23 Review your school’s SIMS data for students enrolled in your school (contact district SIMS coordinator) Students’ names are correct and newly enrolled students are included Demographic information ELL or former ELL, IEP, and 504 status First-year ELL status now reported in SIMS (not answer booklets). Grade levels Students reported as absent if enrolled but not tested Update SIMS with any changes to student data in SR/PNP. Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

Materials Summary Massachusetts Department of Elementary and Secondary Education

PCPA “Materials Received” Section www.mcasservicecenter.com Massachusetts Department of Elementary and Secondary Education

PCPA “After Testing” Sections Massachusetts Department of Elementary and Secondary Education

The principal must sign the PCPA. Massachusetts Department of Elementary and Secondary Education

Internal Tracking Forms Used to determine chain of custody of materials See samples in PAM (pages 115 and 116) Massachusetts Department of Elementary and Secondary Education

School-created Internal Tracking Forms Include the following components: The specific count of materials at the time of distribution The specific count of materials at the time of return Signature areas for the test administrator and the principal or test coordinator to sign the form Massachusetts Department of Elementary and Secondary Education

Student ID Labels, SIMS, and the SR/PNP Student ID Labels based on October SIMS and SR/PNP submissions by deadline Use a label even if there is some incorrect information as long as the SASID on the label is correct. Correct the student’s name or date of birth in the next SIMS submission (March or June) by the district SIMS contact (see PAM page ii for instructions on how to find yours). Also update the SR/PNP with new accommodations or transfer students. Massachusetts Department of Elementary and Secondary Education

Completing Student Information If a student has a label, fill in the following information on the front cover: School name School district Student’s name (Write in the name, but no need to fill in the circles below.) If no label, fill in all the information on the front cover and fill in corresponding circles. See sample front covers of a student answer booklet in the PAM on pages 122 and 123. Massachusetts Department of Elementary and Secondary Education

What to fill in on the answer booklet front cover if a student does NOT have a label Massachusetts Department of Elementary and Secondary Education

Returning Answer Booklets – Three Envelopes Return Envelope Used/assigned standard answer booklets (ABs) Special Handling Envelope Typed Responses inserted in ABs Large-print ABs with transcribed standard AB Void Envelope ABs that were assigned to students but that should not be scored Fill in “VOID” circle on back cover of the AB. Massachusetts Department of Elementary and Secondary Education

Pack Return Shipments Use the diagrams in the PAM to pack scorable and nonscorable shipments. ELA instructions —beginning on page 50 Mathematics and STE instructions — beginning on page 68 Massachusetts Department of Elementary and Secondary Education Massachusetts Department of Elementary and Secondary Education

One School’s Perspective on Test Administration Brockton High School www.youtube.com/watch?feature=player_embedded&v=zrpUTFGyUDw Massachusetts Department of Elementary and Secondary Education

Organizing Test Administration (Courtesy of Brockton High School) Preparation in advance of materials arriving at the school Preparation of test administrators Preparation of students Maintaining security within each testing room Collection and accountability of materials Massachusetts Department of Elementary and Secondary Education

Questions & Answers Please fax your completed Evaluation Forms posted at (www.doe.mass.edu/mcas/conferencecall) to 781-338-3630. Thank you for participating.