Introduction, Website and Training Material OARE Module 1: Introduction, Website and Training Material 08 August 2017

Table of Contents Introduction to OARE: background partners eligibility & copyright/user agreement registration 08 August 2017

Introduction to OARE Programme Objectives Increase access to high-quality, relevant literature in environmental sciences Improve research in environmental sciences and related disciplines Improve the quality and effectiveness of education and training Increase environment-related policy for the benefit of the population Link to the U.N.’s Sustainable Development goals 2017-2030 08 August 2017

What is OARE? Online Access to Research in the Environment OARE = OARE is an Internet based portal Provides free or low cost access to major scientific and peer reviewed journals, e-books, databases, and other scientific materials in environmental sciences . Launched in October, 2006. 3100 institutions are registered Has 8200 journals, 40 other information resources 22,000 books from more than 85 of the world’s leading academic publishers Full-text coverage from 1997 onward in most cases OARE is an Internet gateway to a collection of resources (bibliographic databases, electronic journals, search engines and other Internet portals) created by other organizations. The website contains a variety of resources that will help you find citations, retrieve the full-text, search for more information on environment related topics, and help you keep up with current research. Though OARE provides access to these resources, it does not control their form or function. 08 August 2017

Who is eligible for R4L Programmes: 116 - total number of countries/areas/territories Note the blue for Group A and Orange for Group B. 04 July 2017

From the initial OARE webpage, click on any of the options. To login, click on ACCESS THE CONTENT 08 August 2017

Sister Programmes Research4Life includes four programmes: HINARI (Health Access to Research programme) AGORA (Access to Global Online Research in Agriculture) OARE (Online Access to Research in the Environment) ARDI (Access to Research for Development and Innovation) Eligible institutions can register for all four and use any password to access all registered programmes For more information , see www.research4life.org/ 08 August 2017

R4L – Public Private Partnership Principal Publishers Elsevier Science Springer/Nature Publishing Wiley-Blackwell Sage Taylor & Francis Lippincott/Williams & Wilkins BioOne Oxford University Press Other science/technical/ medical publishers Program Partners World Health Organization - WHO Food and Agriculture Org. – FAO United Nations Environment Programme – UNEP World Intellectual Property Organization - WIPO Yale University Libraries Cornell University Libraries International Labor Organization International Association of Scientific, Technical and Medical Publishers – STM Information Training and Outreach Centre for Africa National Library of Medicine Librarians Without Borders®/MLA This slide outlines HINARI’s extensive ‘public-private’ collaboration. http://extranet.who.int/hinari/en/partners.php 08 August 2017

Primary Target Audiences Eligible categories of institutions are: national universities research institutes government: ministries and agencies national libraries locally based non-governmental agencies All permanent and visiting faculty, staff members and students are entitled to access and can obtain the institutional User Name and Password. Recently, the eligibility for not-for-profit agencies has been broadened to include locally based organizations. Those primarily funded by or affiliated with international agencies or non-governmental organizations are not eligible. Each institution will have one User Name and Password that is to be distributed to all eligible individuals from that organization. 08 August 2017

Eligibility Overview 116 countries/areas/territories qualify Institutions in the public sector or with a not-for- profit status qualify for free access to the full-text articles in OARE’s online collection. Institutions must register (just once) to receive a username and password Check with your information or communication officer to receive the username and password that gives you full access to OARE and full-text articles As is noted in the slide, remember to check with your information or communication officer first - to find out if your institution is registered. Registration is free for qualifying institutions and is done on the OARE website http://www.oaresciences.org/en/ Each institution receives 1 username and password. OARE will not accept individual registrations. The registration process will be discussed later in the course. 08 August 2017

Country Eligibility Overview (01 2012) Country/areas/territory eligibility is based on GNI per capita or HDI (human development index) Free access is available to institutions in countries with a GNI per capita of $1600 or less or HDI (human development index) less than 0.63 are eligible for free access (Group A) Access to those with GNI of $1601-$5000 or HDI less than 0.67 pay a fee of $1500 per year (Group B) 71 countries are currently eligible as Group countries and more than 44 countries are Group B 08 August 2017

Country Overview continued For a list of Group A & B countries, go to: http://www.unep.org/oare/eligibility/en/index.ht ml Publishers have the option of excluding groups within each country While there are more exclusions in Group B, some publishers choose to exclude institutions from Group A countries For specifics on per-country publisher exclusions or other questions, email oare@research4life.org 08 August 2017

Institution Eligibility Overview All OARE users may browse collection and journal abstracts without log in. You will have access to journals from Open Access publishers and a few commercial publishers. To view, download and print the full-text articles, users must be registered and must login first Login may only be done by registered institutions Students, faculty and staff at eligible, registered institutions can access full-text articles and other OARE resources – using their institutions’ password Visitors to registered institutions can use the resources while at the site. Any public or not for profit institution in qualifying countries is eligible to register for OARE. Such registration enables access to full-text articles, databases and other resources. These articles can be read online, downloaded for offline storage or even be printed within reasonable limits. Here it is important to understand the concept of reasonable and ethical use of the resources as abuse can lead to an institution being suspended from the program. 08 August 2017

Technical Requirements OARE can be accessed from a PC or Mac computer connected to the Internet. 256k baud rate is necessary– to access and download files The OARE platform can function with Internet Explorer version 5.0 or higher, Mozilla Firefox version 10.0 or higher or Google Chrome . Also needed is a recent version of Adobe Acrobat Reader - to view full-text articles in PDF format. 08 August 2017

OARE: Copyright/User Agreement All registered institutions will sign a User Agreement covering: Use of the OARE password Copyright and Fair Use Agreement shall be available in your institution The Librarian or any other responsible person can adopt this version of the user agreement and put it in simpler terms that users can understand. Some institutions make users sign a shorter version of the user-agreement as a way of ensuring adherence to copyright and avoiding abuse of the resource. 08 August 2017

Use of the OARE Password Do Please Share OARE username and password with colleagues, students, faculties in your institution Do not Share with those from outside the institution Do not Use outside the country As with any resource, there are certain rules for its usage. Within a registered institution, you are encouraged to share the password with other members of the institution and to make free use of it at your home site (however, passwords must not be displayed on the institution’s website as it is accessible outside the institution). Please be aware though, that you must access OARE from your home institution only (although this can be done with personally owned laptops). Also, OARE cannot be used outside the home country. 08 August 2017

Copyright and Fair Use Same as typical copyright and fair use principles: It is OK, for example, to: Download or print up to 15% of a journal issue or book Use material for educational purposes (course packs or reserves) Make copies for institution members or students Always credit sources Be cautious but sensible 08 August 2017

Abuse of Publisher Privileges It is NOT OK to: Charge for documents, except for cost recovery for teaching materials Post content to websites or blogs that are publically accessible Change content Download all articles from a single issue Violations result in the INSTITUTION or ENTIRE country denied access until the problem is resolved. 08 August 2017

Exercises If from a registered institution, complete exercise #1 in the accompanying Exercises (Word) document Information on how to register is in the subsequent slides. 08 August 2017

How to Register for OARE Step 1 Start your web browser (Internet Explorer or Firefox). Step 2 Type: http://www.unep.org/oare/ in the “Address” box Step 3 Press “Enter” on the keyboard or GO 08 August 2017

To access the step-by-step guide to registration, click on the Register for OARE link. AGORA journal portal 08 August 2017

Also accessible from the Research4Life portal. 08 August 2017

This is the step-by-step guide to completing the Research4Life online registration process. There is a link to the online registration form. When you open this online, you will be able to follow all the steps to check if your institution already is registered and, if not, what you must do to register. 08 August 2017

The Step by Step Guide contains links to Registered Universities and Professional Schools for HINARI, AGORA and OARE. You should check that your institution is not registered. The list of Registered Universities and Professional Schools at: http://www.who.int/hinari/faq/registration_and_eligibility_registered_universities/en/index.html 08 August 2017

Displayed is the access page to the Registered Universities and Professional Schools by Countries, Areas and Territories PDF documents. To download the PDF file, click on OARE. Note: These lists do not include all the registrations in each country – only registered universities and professional schools. There is a possibility that your institution is registered for HINARI or AGORA but not OARE. If you find out that your institution is registered, contact the librarian who should be able to supply the username and password. If not, write to adminunep@oaresciences.org and the staff will supply the name of the contact. 08 August 2017

Displayed is the list of OARE Registered Universities and Professional Schools for Ethiopia. 08 August 2017

The following slides are a summary of the key points of the registration process located at: http://registration.research4life.org/register/default.aspx 08 August 2017

This is the initial registration page. An institution can register for all four programmes BUT you must register for each programme separately. Note: With the new authentication system (2017 07), any username and password will open the programmes your institution is registered for. Click on check eligibility to see if your institution is eligible. Click on Here to view a list of Universities and Professional Schools that already are registered in your country. Site: http://www.research4life.org/ 08 August 2017

To complete the registration, make sure you enter all the information in the required fields The form must be completed and submitted for each program; Note the maximum # of characters In several boxes. Make sure you get the names and email addresses of the key contacts. Remember to check with your librarian – to see if your institution already has been registered. Site: http://www.research4life.org/ 08 August 2017

Enter the six character validation code that is listed at the bottom. Submit registration. The six character code is simply a mechanism to ensure that registration is being done by a human being. This sort of verification has become standard on all web-based forms to guard against automated robots that may be used for by hackers for mass registrations aimed at crashing servers and websites. Site: http://www.research4life.org/ 08 August 2017

Key Hints Telephone and Fax fields are numeric. No blank spaces, nor symbols should be used. Comments and Activities fields have a maximum number of characters (255). If you want to provide any explanation, please send by email to the OARE HelpDesk: oare@research4life.org   Include in the email your country and full institution name - in order to identify the application. If possible, include an ‘institutional’ email address (e.g. smith@kemri.org or smitha@who.int not alan.smith@gmail.com ) 08 August 2017

If you have registered for one previously and want to register for the other two, add a note in the comments field with your institution and username. This will speed up the registration process for a 2nd or 3rd program. Lastly, the whole validation and processing takes from two to four weeks. You can check your registration by writing the OARE helpdesk: oare@research4life.org 08 August 2017

Help For support in Africa, contact ITOCA itoca@itoca.org Trouble registering or logging on? Technical issues? Questions about policy or use? Training inquiries? For support in Africa, contact ITOCA itoca@itoca.org For support elsewhere, email oare@research4life.org updated August 2017 Contact information and help are also available in other documents and on the OARE website under Contact OARE. Please keep in mind the time differences for the varying units which may affect the timing of our response to your query. However, we will endeavor to answer your questions as soon as possible. 08 August 2017

Exercises Complete Module 1 exercises #1 in the accompanying OARE exercises document Updated: August 2017 08 August 2017