Navy Personnel Command Enlisted Selection Boards (PERS-803) Enlisted Advancement Selection Boards Navy Personnel Command Enlisted Selection Boards (PERS-803) March 2016

Topics of Discussion Eligibility Communicating with the board Pre board Membership Quotas Tools of the board Not Presented to Board Members What the Board Considers Board Process Overview Post Board Process Special boards Common Issues/FAQs/Myths

Eligibility Eligibility questions? First read the advancement cycle NAVADMIN and Chapter Two of the Advancement Manual. CPO, SCPO, and MCPO eligibles should view their board eligibility profile sheet via NKO No profile sheet? You will not be considered by the board. Check monthly to ensure your eligibility status or competitive group has not changed. If you don’t have a profile sheet and believe you’re eligible or your profile sheet reflects “BUPERS Inval”, contact your ESO. For commissioning programs, only STA-21, MECP, and MSCISPP selects remain eligible. All other (i.e. LDO/CWO selects) are ineligible. Chapter 2 of the advancement manual provides advancement eligibility criteria. Every enlisted advancement board is announced via a NAVADMIN that details the board’s convening date, provides amplifying advancement board eligibility criteria, and guidance on communicating with the board. These NAVADMINs are available on NPC’s enlisted board web pages. The ONLY authoritative source in determining CPO, SCPO, and MCPO board eligibility for enlisted advancement boards is the NETPDTC Examination Profile Sheet available on the Navy Advancement Center’s (NAC) website via your NKO account. The link to the NAC section on NKO is under the Career Management tab. Do not rely on BOL or social media sites to verify your board eligibility. If you do not have a NETPDTC profile sheet indicating “SELBD ELIGIBLE”, you WILL NOT be considered by the selection board. If your profile sheet indicates “BUPERS Invalid”, you may contact PERS-802 to determine the reason. PERS-802 POC info is contained in the cycle NAVADMIN. Additional considerations for board eligibility include: - Whether a member was selected for commissioning programs (MSCISPP stands for Medical Service Corps In-Service Procurement Program). To resolve eligibility issues, have ESO contact PERS-802 prior to original board convening.

Eligibility Nuclear candidates who lose required NECs listed in the cycle NAVADMIN become ineligible and will not automatically convert to the non-nuclear competitive group Security Clearances Fleet Reserve/Retirement Requests Voluntary (Prior to mandated) -vs- Involuntary (At HYT) Must be in an eligible status on 1 July (E8/E9) or 1 Sep (E7) HYT Waiver Cannot exceed HYT for next pay grade Must go to or beyond 1 July (E8/E9) and 1 Sep (E7) Continuing with additional advancement board eligibility considerations: - Whether a member who is in a rating that requires a security clearance has a clearance. - Whether a member submitted a voluntary or involuntary fleet reserve request. The effective date of an involuntary fleet reserve request aligns with a member’s HYT date whereas the effective date of a voluntary request is prior to a member’s HYT date. Voluntary requests render a candidate ineligible, while involuntary request does not remove a candidate’s eligibility (provided the date of HYT is after 1 July for E8/9 eligibles and 1 Sep for E7 eligibles). - Whether a member has reached HYT. Sailors reaching HYT must be in an eligible status on or after the dates listed the year the board convenes to remain eligible for their last look.

Eligibility Early Promote TIR Waiver (CPO Candidates) Latest Periodic eval must be EP and maintain EP’s (can be 1 of 1) In-Theater CPO board waiver Not automatic; command must send validation to NETPDTC Must be Boots On Ground in specific locations. Refer to NAVADMIN 336/07 paragraphs 3 and 8 Recent Change in Rating? Must be approved one month prior to board convening to be considered in the new rating Must maintain CO’s recommendation for advancement - Whether a member complies with the “Early Promote” waiver requirements - Whether a member is eligible for an “In-Theater Selection Board Eligible” waiver, was “validated” by their command and has a SELBD ELIGIBLE profile sheet - Whether a member was recently approved for change in rating. You must be in the new rating one month prior to board convening date to be considered in the new rating. - And most importantly, whether a member maintains their CO’s recommendation for advancement Refer to Chapter 2 of the advancement manual and the advancement cycle NAVADMIN for questions regarding advancement board eligibility.

Communicating With The Board Your Letter to the Board (LTB) Only method to communicate with the board! Must be **RECEIVED** by the cut-off date in cycle NAVADMIN Read the cycle NAVADMIN before you begin! Consider having an experienced board member review your OMPF with you Per the cycle NAVADMIN, submit items you want considered that are missing from your OMPF NSIPS Electronic Service Record (ESR) data not available to the board unless it is in your OMPF, otherwise submit it with your LTB if you want the board to consider it No Third Party Correspondence; must come directly from the candidate Do not send originals, they will not be returned Do not send duplicates of items already in your OMPF Do not highlight items on your documents Include your FULL SSN on each page submitted Documents forwarded to selection boards do not update your OMPF, except for awards reflecting in the Navy Department Awards Web Services tool per NAVADMIN 016/13 Can be e-mailed or snail-mailed to the address in the cycle NAVADMIN All of these notes concerning submission of your Letter to the Board are discussed on the Selection Board website under General Information.

CANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY Pre-Board PERS-8 Actions Scrub eligibility Multiple adds and deletes No immediate notification of adds or deletes. Candidates should periodically review Navy Advancement Center web site for profile sheet changes 100% accountability and verification of LTBs. Reasons LTB not presented to board: Candidate not board eligible LTB received after “received by” date published in the cycle NAVADMIN Some reasons for adding a candidate to the board after the initial eligibility file is loaded: - Command validates a candidate as eligible because their fleet reserve request was cancelled, an exam discrepancy was corrected through the Navy Advancement Center now making the member eligible, or a candidate was validated by their command who is eligible for an in-theater waiver. Some reasons for deleting a candidate to the board after the initial eligibility file is loaded: - A member is not eligible for “Early Promote” TIR waiver - A member does not meet the eligibility requirements based on HYT - A member submits a voluntary Fleet Reserve or Retirement request - A member is invalidated by the command because of loss of advancement recommendation - A member is an LDO/CWO selectee and has not declined their selection to LDO/CWO - A member is in a rating that requires a security clearance and either does not hold a clearance or their security clearance is revoked Every LTB received by NPC’s Customer Service Center is accounted for. Those LTBs complying with the policy of the cycle NAVADMIN are presented to the board for consideration. Each enlisted board season NPC receives approximately 100 LTBs received after the “received by” date published in the board NAVADMIN and cannot be presented to the board. Candidates must play close attention to the received by date and ensure receipt to ensure their LTB is presented to the board. Candidates should encrypt their email LTB. Email address is CSCSELBOARD@navy.mil. CANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY

Membership Membership demographics: Source Rating Race Gender Geographic Location Community Special Qualifications Component Prior Board Experience Number of reviews 1 CAPT (President who is independent of all panels) 1 Board Senior Enlisted Advisor 1 CDR and 3-10 (MCPOs/SCPOs) Up to 20 panels for record review. For example: Admin Panel Surf Hull/Eng Panel Aviation Panel Information Dominance Panel Seabee Panel Avionics Panel Spec War Panel Airframes Panel Supply Panel Surf Deck/Ops Panel Corpsman Panel Weapons Panel NUC Panel Forward Sub Panel Senior Chief Petty Officers may serve as board members for the Active and Reserve CPO boards. PERS-805 receives board member and board recorder applications then builds the board membership to closely reflect the demographics of the eligibles. Members and recorders are notified of their selection as board members and recorders approximately a month prior to the board convening. Membership MUST NOT be compromised. Only those in the board member’s or recorder’s immediate chain of command with a need to know should be aware of their pending board assignment. Membership is made public only after the board convenes.

MAY NEVER DISCLOSE THE PROCEEDINGS AND DELIBERATIONS Membership Sample items board members cannot discuss Recommended selectees prior to results being made public Why a candidate was or was not selected Items they saw in a candidate’s record Score sheet categories or point values Period of review Tolerance in scoring differences How a crunch is established Which selects and non-selects are briefed in the tank The items briefed in the tank Methodology used in determining their selections Percentage required to pass a slate The safest way to preserve the integrity of the board process in providing career guidance to candidates on selection board matters is via career development boards after the results are made public, not one on one discussions between board members and candidates. Note to briefer: When board members are providing selection board briefs, refrain from using the term “we” as in what they and their panel or the board did, considered, etc. MAY NEVER DISCLOSE THE PROCEEDINGS AND DELIBERATIONS

Quotas Vacancy driven Recommended by Enlisted Community Managers Approved by Chief of Naval Personnel for AC/FTS and Chief of Navy Reserve for SELRES Made public when board convenes May go unfilled when insufficient number of candidates meet “fully qualified” standard Quotas are vacancy driven, approved by the Chief of Naval Personnel, and are made public after the board convenes. Regarding unfilled quotas also known as returning quotas, candidates must first meet the board’s precept “fully qualified” standard to be selected for advancement. When an insufficient number of candidates in a competitive group meet the fully qualified standard to fill that competitive groups advancement quotas, then quotas go unfilled.

Tools of the Board Direction to conduct board per the precept The convening order from the Chief of Naval Personnel to the Board President provides: Date board ordered to convene Direction to conduct board per the precept The selection standard (Best and Fully Qualified) Guidance on quota use and restrictions The membership and quotas The Convening Order that provides the board’s membership and quotas is made public after the board convenes and is posted on NPC’s enlisted boards webpages. The Senior Enlisted Boards Precept that is used for all enlisted advancement board conducted that year is made public on NPC’s enlisted boards webpages once it is signed by CNP.

Tools of the Board Best qualified considerations Leadership Command Senior Enlisted Leader Competency / Skill Information Collateral Duties Special Qualifications Education and Professional Development Special Programs and Duties

Tools of the Board The board precept provides guidance consistent with all enlisted selection boards, such as: Function and Membership Guidance on secrecy of board deliberation Direction to gather feedback to improve future boards Duties of the Board President and Senior Enlisted Advisor Board Proceedings Marital/Dependency Status Leadership of Diverse Organizations Area Tours History of Assignments Review of Records Adverse Information Equal Opportunity and Diversity Guidance For area tours, multiple tours in same homeport not viewed negatively if billet progression shows growth of responsibility and leadership. For adverse information, if event occurred within the last five years it must be briefed to the board if member is recommended for selection.

Tools of the Board Enlisted Career Paths are provided to the board members as general guidance. It is not expected that each eligible will meet the typical career path and guidelines depicted in them. The information contained in the enlisted career paths must not be used as a substitute for the guidance contained in the convening order and specifically shall not alter the "best and fully qualified" selection standard.   During the selection board process, a rating brief is given by the subject matter expert before beginning the review of records in any competitive group. The subject matter expert of each rating uses the information provided in the enlisted career paths as a basis to establish the rating brief. The enlisted career path provides an 'approved' baseline for what is expected within a specific rating to help ensure a quality rating brief is provided to the other board members.

Tools of the Board Official Military Personnel File (OMPF) field codes 30-38 Available via BOL menu item “OMPF-My Record” Performance Summary Record (PSR) Available via BOL menu item “ODC, OSR, PSR” Part I (Personnel Data Summary) Part II (Pre-1996 evaluation summary) Part III (1996 to present evaluation summary) Candidate’s Letter to the Board Include any items missing from OMPF and PSR To help alleviate confusion in terminology between the Enlisted Summary Record (ESR) and the Electronic Service Record (ESR), the Enlisted Summary Record was renamed the "Personnel Data Summary" or commonly known as the Performance Summary Record Part 1. On BOL, the menu item was changed to "ODC/OSR/PSR" removing ESR. The PSR Part I contains the Personnel Data Summary; PSR Part II is the Evaluation Summary (Pre-1996 Form); and PSR Part III is the Evaluation Summary (1996 to Present). ACCURACY OF THESE THREE ITEMS MAY BE THE DIFFERENCE BETWEEN SELECT AND NON-SELECT

Not Presented to Board Members NSIPS ESR data not in the OMPF Should have been forwarded to the OMPF at time of reenlistment/record close-out Items sent to the board other than by the candidate Letters to the board received after the “received by” date ESR, NTMPS, FLTMPS, ETJ – unless submitted by the candidate PRIMS information IF YOU WANT THE BOARD TO CONSIDER ITEMS NOT IN YOUR OMPF, YOU MUST SUBMIT THEM IN YOUR LTB.

What the Board Considers Evaluation trait average vs summary group and reporting senior’s cumulative average Break out among peers Promotion recommendation Consistent? Improving? Declining? One of one versus competitive peer group Description of duties Job scope, leadership, and level of responsibility Impact of position on command mission Difficult/Arduous Duty? Increased responsibilities? Professional Maturity and Experience History of assignments (normal sea/shore rotation) Diversity of duty Out of rate assignments

What the Board Considers Performance and Recommendations Strong recommendations for promotion to CPO, SCPO, MCPO Sustained Superior Performance Strong Breakout among peers in large groups Recommendations and write-ups should match FCPOA, CPOA, CPO 365 /Mess impact. *Leads Peers* Sailorization Positively impacting retention and Sailors’ growth Quantifiable results of your mentoring Successful performance on deployments/IA/Mobilization clearly stated in narrative Diverse Sea/Shore Rotation

What the Board Considers Proven, sustained superior performance in difficult and challenging in-service or joint leadership positions is the number one factor for consideration. Brilliant on the Basics Documented mentoring Increasing scope of responsibility Competency and Skill Collateral Duties and Special Qualifications Education and Professional Development Special Programs An eligible’s emphasis on complying with and enforcing procedural compliance; successfully performing in an active role and/or impacting CPO365, mess, or association; maintaining good order and discipline; effectively training on principles of leadership, professionalism, technical proficiency, and heritage; and displaying competency in mentoring and developing junior officers are a strong indication of their leadership ability. Documented rating expertise during the period of consideration and the extent to which the eligible used that knowledge to positively impact his/her command is considered. Dedication to Sailors and the command should be viewed through mission success and the success of the Sailors led by the eligible. Every job in the Navy is important and eligibles can be frequently detailed to duty outside of their rating specialties which may not be typical of the candidate’s traditional community career path.

What the Board Considers Adverse matter that is poorly explained or buried in the write-up Promotion recommendation and write-up contradict Decline in promotion recommendation or trait marks without explanation in write-up. Creative comments that do not describe potential for advancement; “fluff” without substance Eval concentrates too much on technical aspects; Do’er vice leader Overall what does the board consider? The candidate’s potential to serve in the next higher pay grade

Board Process Overview Board is sworn in and convened Members receive board process in-briefs and training Members read convening order and precept Recorders randomly assign records within panels Members conduct two independent reviews of each record Place candidates in order by score (highest to lowest) Establish the “crunch zone” Deliberate those within the “crunch” for selection What can be made public of the enlisted advancement board process reflects on this slide.

Board Process Overview Competitive group brief to President Brief a sampling of selects and non-selects within each competitive group to board members in the tank for voting. If not approved, the competitive group goes back to the panel for a second deliberation, President’s brief, and tank voting. The tanking procedure is the final stage of the selection board process Conduct brief on confidentiality and adjourn board Board President’s call-out with Deputy CNP Unlike officer boards where candidates’ records are individually briefed and voted by the membership in the tank, for enlisted advancement boards the majority of the record briefs and deliberations take place by the board members in the panel rooms. The recommended selects and non-selects by competitive group, know as the “slate” is then presented to the board president for review and precept compliance and then briefed to the membership in the tank for an approval/non-approval vote. If not approved, the slate goes back to the panel for redeliberation. Once all slates are approved by a tank group majority and board members are briefed on confidentiality, the board may adjourn.

Post Board Process Conduct post board adverse review for security clearance and misconduct issues for recommended selects Results approved and public release authorized via BOL/NAVADMIN Those placed on hold are notified of their selection by their command, who then provides requested information to CNP who will decide whether to release the hold or permanently remove the selection. Holds may take six weeks to one year to resolve. Profile sheets are generated reflecting the results of the board The board’s results are generally made public 3-4 weeks following the board’s adjournment. Ensure command BOL access is current. This is the immediate way to identify those placed on hold. Holds receive a CNPC letter via e-mail providing “hold” resolution guidance. Profile sheets produced by NETPDTC reflect select/non-select status. Rate Change Authorizations are published as pay dates are determined.

Special Boards Special Selection Boards For eligibles who were not properly considered due to circumstances beyond their control Normally held in conjunction with regular boards Deputy CNP adjudicates requests within nine months after the regular board convened. BCNR approval is required for later requests. If selected, date of rate is computed from original board with appropriate back pay Member shares equal responsibility with their parent command in ensuring their name appears on the eligibility list prior to the regular board convening Special selection boards are conducted for members who were eligible but not properly considered by the regular board due to circumstances beyond their control. Chapter 1, para 102d of the advancement manual provides guidance on requesting approval for consideration by a special selection board. Do not rely on the option to be considered by a special selection board if you did not verify your board eligibility prior to the board convening. Every candidate and command must exercise reasonable diligence to ensure an eligible candidate’s name appears on the board eligibility list prior to the board convening.

Common Issues Sailors not knowing how to verify their board eligibility. Board profile sheet is the official source No profile sheet = not being considered by the board Command leadership without BOL access when results are published Post-board scrub Security clearance issues, NJPs, DFC, pending investigations Results in candidates on hold and missing sequence numbers on NAVADMIN Adverse event occurs, command documents locally, but fails to report that info to PERS/OMPF. Result: Candidate gets advanced. Lack of understanding on record maintenance and communication with boards Command and candidate’s responsibility Know who is and is not eligible Know how to verify and correct eligibility (withdrawing recommendation for advancement) Board results (BOL) Post-board matters Page 13 for PFA Failure and loss of security clearance not being sent to the OMPF

FAQs/Myths A member of the board who knows you increases your chances for advancement. FALSE 2. The selection board only considered items in my OMPF, PSR, and items in my Letter to the Board (LTB). TRUE 3. Should a career summary be included with my LTB? By policy, only items missing from the candidate’s OMPF field codes 30-38 and PSR should be included in their LTB. Any additional information that candidate’s deem important may be submitted. 4. The selection board accepts items from both me and my command up to the convening of the board. FALSE (only from candidate and if received prior to the LTB deadline) 5. Advancement board eligibility is posted on BOL. FALSE (Results are posted on BOL, but eligibility is reflected on profile sheet on NKO) Advancement board eligibility profile sheets are available for CPO, SCPO, and MCPO candidates. TRUE

FAQs/Myths 7. CPO candidates are automatically board eligible if on an IA in theater. FALSE. Must be validated as board eligible by their command. NAVADMIN 336/07 paragraphs 3 and 8 refer. 8. I am mobilized which makes me eligible regardless of my HYT. FALSE 9. Only adverse information contained in my OMPF can be considered by the board. TRUE, unless submitted in the candidate’s LTB. 10. CMCs/SELs maintaining their BOL for advancement results is important. TRUE. Without BOL access, advance notification to the command triad is unavailable and “holds” cannot be readily identified. 11. How is PRIMS used in the selection board process? It is not used during the board process or in the post-board process 12. How is NSIPS ESR data used in the selection board process? Only if contained in the OMPF or in the candidate’s LTB.

FAQs/Myths 13. Is security clearance information made available to selection boards? No, except where documented in narrative of an eval or on a revocation Page 13. 14. A change in rating must be effective how long before the advancement board convenes to be considered in the new competitive group? One month 15. When must your letter to the board be received by NPC's customer service center to be considered by the board? By the “received by” date published in the cycle NAVADMIN. 16. Which reference should you refer to for amplifying policy guidance for each selection board? The cycle NAVADMIN. 17. Once you verify that you have a board eligible profile sheet, is there any reason either before or during the board to re-verify your profile sheet that you are still board eligible? Yes. You may receive a BUPERS INVAL profile sheet without notification if you lose board eligibility.

FAQs/Myths Is it still necessary to submit an LTB even if my OMPF and PSR are up to date? It is recommended that candidates submit information they deem important, but doesn’t appear in their OMPF and PSR. It is unnecessary to submit an LTB stating that your record is up to date. 19. How far back in the record does the board consider? The entire record may be considered. 20. When and where can I read the current fiscal year Active-Duty and Reserve Senior Enlisted Advancement Selection Board precept and convening order? The precept is made public after CNP signs it and is posted on NPC selection board website. The convening order is made public after the board convenes, and contains board membership and quotas. 21. Why are items that reflect in my NSIPS ESR not reflecting in my OMPF? Your ESR requires close-out either upon reenlistment or separation by your servicing personnel office for items to be submitted to your OMPF.

FAQs/Myths 22. What is the number one factor for selection and where would you find it written? Proven and sustained superior performance in difficult and challenging in-service or joint leadership positions as stated in the Senior Enlisted Advancement Board precept. 23. The precept refers to enlisted career paths. These are updated prior to each FY's enlisted boards. Where can I view my rating's career path? Enlisted Community Manager’s webpage on NPC’s website. 24. A PO1 who is selection board eligible fails the Spring 2014 PFA. Their command’s PFA cycle is 23 APR - 25 MAY. How is this information made available to the board? After the member signed the PFA failure Page 13, that Page 13 must be electronically submitted by the servicing personnel office to PERS-313 and it must be accepted into the candidate’s OMPF prior to the board convening.

FAQs/Myths 25. A Chief eligible for SCPO gets a DUI and receives NJP and is awarded punishment while the SCPO board is in session. How is this information made available to the board? It cannot be made available to a board in session. However, the CO does have the option to withdraw the Chief’s recommendation for advancement per article 721 of the Advancement Manual. Ensure mandatory reporting of E6-E9 misconduct is reported to PERS-832 immediately per MPM 1616-040. If the recommendation is not withdrawn and if the Chief is selected for advancement, the NJP may be identified via the post-board scrub. 26. On the NAVADMIN announcing the board’s results, what does the sequence number indicate? It ranks the candidates selected for advancement by seniority within each competitive group. 27. What if a sequence number or numbers are missing on the NAVADMIN that announces the board’s results? Either selects were placed on hold or quotas were unfilled.

FAQs/Myths 28. I (CO) awarded a SCPO NJP four months ago, I did not pull his recommendation for advancement and I did not do a special eval documenting the NJP because I intend to report the NJP in his next periodic eval. However, the MCPO board results were just released and he was selected for MCPO. What should my command have done to ensure the board was aware of the recent NJP? Via “OMPF - Command View” on BOL, selected command leadership or authorized users should have verified the SCPO’s OMPF prior to the board to ensure the NJP documents reflected in the SCPO’s OMPF. Ensure mandatory reporting of E6-E9 misconduct is reported to PERS-832 immediately per MPM 1616-040.

Enlisted Advancement Boards QUESTIONS ?