Presented By: Eddie Watson – SOF Guide ( e.watson@colostate-pueblo.edu Office of Student Activities (OSA) Student Organization Funding (SOF) Grant & Policies Presented By: Eddie Watson – SOF Guide ( e.watson@colostate-pueblo.edu

General Must be submitted through OrgSync.com SOF Committee Funding Categories Operating Day-to-day expenses of the organization Programming Events Fundraising Travel Travel expense assistance

Operating Funds Day-to-day expenses Never exceed $300 Start-up expenses Organization banners, office supplies, etc… May not use funds for: Food Expenses (officer meetings) Salaries, stipends, or wages Computer purchases

Programming Funds: Events On-campus events offered to entire student body. Max of $3000/fiscal year First come First Serve Food Allotment $150 max <40 people $900 max >40 people $10 max per person per event Organization responsible for 10% of total cost.

Programming: Fundraising All StudOrgs must consult with OSA for any fundraising activities. Must consult with OSA before soliciting funds Repayment of start up fees of 0%, 50%, or 100% Startup costs repaid within 2 (two) weeks Self-generated funds must kept in that StudOrg’s 900 Account, and must be deposited the day after earned Funds remain for future years

Travel Funds Non-campus events 50% of total cost awarded Max per year is $2,000 First come, First Serve $800 max awarded to Advisor per fiscal year Can cover the cost of: Registration fee Lodging Per Diem (Food) Travel Ground Air Other Expenses Gas Parking Rent-a-car

How Do I Apply? Log-in to OrgSync.com Click on respective organization SOF Grant Applications can be found on the CSU-Pueblo OrgSync Website. Log-in to OrgSync.com Click on respective organization Click on Forms off to the left side The form is located under the Community Wide section labeled “SOF Grant Proposal”. The Itemized budget, proposal, advisor support letter, and quotes must be uploaded 2 (two) weeks prior to event and according to Grant Review timeline within SOF grant packet

What You Need Justification for each item requested Methods of promotion and advertising Formalized letter from advisor support Justification for each item requested Submit SOF proposal through OrgSync two (2) weeks prior Proposal will be reviewed at next SOF Grant Review Have representation to present StudOrg at Review with five to ten minute presentation

What Are the Policies? Make sure to attach to proposal Expenses <$250, one quotes Expenses >$250 two quotes All office supplies from OfficeMax All food purchased from Chartwells If Lecturer/Guest Speaker attends, attach: Letter about the speech from them/agent Completed & Signed W-9 form Confirmation of availability Proposed honorarium or sample/unsigned contract

What Are the Policies? May not commit Organization/University to an expense All business transactions in regard to SOF grant occur through OSA Do not sign any contracts SOF is not obligated to fund event No money released until all paperwork is finalized Grants not used for reimburse expenses All publicity for programs sponsored by SOF must have SOF logo (located on website)

SOF Grant Hearing Mondays at 6 pm in ASG Chambers Every two (2) weeks starting Monday the 13th Friday before hearing SOF Grant Application must be submitted to OSA via OrgSync Prepare 5-10 min presentation about proposed event to SOF Committee Committee deliberates after all reviews StudOrg must contact OSA by that Wednesday Grant monies are not transferred into your account. They are processed through central grant account managed by OSA Submission of proposal does not guarantee award.

Helpful Hints Plan events out early on! Ask the StudOrg Team for help!! Reasonable and practical requests If items seems questionable, explain and provide information Reserve locations Auxiliary services Ask for cost Plan events out early on!