Tier II Student Organization Risk Management Training Center for Student Development Phone (940) 898-3626

Welcome! Staff intros here. Reminder to sign in. Etc. Remind students that we will review all organization requirements at the end of the presentation. Photo: Einar, Pioneer Women in Sculpture

Training Reminder As a representative, you are responsible for presenting the information in this Risk Management Training to your organization

What is Risk Management? Risk Management: the process of advising organizations of the potential and perceived risks involved in their activities

But Why Are We Here? Texas Woman’s University is required to comply with the Texas Education Code. Texas Education Code, Section 51.9361, requires that TWU provide annual training to organizations determined to benefit from risk management training.

High Risk Alcohol & Illegal Drugs Hazing Sexual Misconduct Behavior: on and off campus Fire & Safety Issues Accessibility & Nondiscrimination

Other Topics Covered Good Standing Fundraising Virtual EMS SOC P Card Training

TWU Drug Policy The use of illegal drugs is prohibited on Texas Woman’s University property. Such use is subject to penalties including suspension from attendance or enrollment at TWU. Any person having knowledge of use of illegal drugs on campus should report said event to the Department of Public Safety.

TWU Alcohol Policy Chartered Student Organizations shall not serve, sell, or consume alcoholic beverages at any organization meeting or function on or off campus.

TWU Hazing Policy Hazing: any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in an organization.

TWU Hazing Policy Hazing term includes: any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing of a harmful substance on the body, or similar activity; any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics, or other activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student; any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student; any activity that intimidates or threatens the student with ostracism, that subjects the student to extreme mental stress, shame, or humiliation, that adversely affects the mental health or dignity of the student or discourages the student from entering or retaining registration in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution rather than submit to acts described in this subdivision; and any activity that induces, causes, or requires the student to perform a duty or task that involves a violation of the Penal Code. http://www.stophazing.org/hazing-view/

TWU Hazing Policy A person commits an offense if the person: Engages in hazing; Solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing; Recklessly permits hazing to occur; or Has firsthand knowledge of the planning of a specific hazing incident involving a student in an educational institution, or has first-hand knowledge that a specific hazing incident has occurred, and knowingly fails to report that knowledge in writing to the Vice President for Student Life or her/his designee or other appropriate officials of the institution. Having knowledge of hazing and not reporting could result in sanctions.

Hazing: Managing Risks Hazing should not be viewed as a tradition to pass on to new members If you see or suspect hazing, report it immediately Develop constructive bonding exercises instead for your group Ask for some examples of constructive bonding exercises

Hazing How to Report Hazing: Bethany Bledsoe Coordinator of Greek Life Center for Student Development bbledsoe@twu.edu

Sexual Misconduct Sexual Misconduct includes but is not limited to; sexual harassment, sex/gender discrimination, sexual exploitation, sexual assault, rape and other gender-based misconduct, stalking, relationship violence (including dating/domestic violence) and related retaliation.

Sexual Misconduct TWU will not tolerate sexual misconduct including, sex and gender discrimination, sexual harassment, sexual misconduct, rape, acquaintance rape, sexual assault, stalking, family violence, dating violence, sexual exploitation or any other form of sexual violence by any student, member of the faculty or staff, or campus visitor or contractor. Violations of this policy may result in disciplinary action including but not limited to legal action, student expulsion and employee termination.

Sexual Misconduct: Managing Risk Be a positive bystander. Seek help! Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct Know your resources. As student leaders, other students may seek support from you

Sexual Misconduct: Resources Emergency Resources: DPS TWU Student Health Services On-campus Resources: TWU Counseling Center Student Life TWU DPS-Sharp Course TWU DPS-Silent Witness Reporting

Sexual Misconduct Resources & Reporting Students may report sex offenses to TWU DPS regardless of where the incident occurred The university provides options for students needing to change academic and/or living situations after an alleged sexual assault (briefly explain project rev)

Behavior: on and off campus Remember you always represent: Yourself Your organization Texas Woman’s University

Behavior: Managing Risk When planning student organization events or travel, take precautions against potentially damaging behavior.

Fire & Safety Issues Texas law and TWU Policy prohibit the possession or use of firearms, illegal knife, dangerous weapons, explosives, and/or dangerous chemicals on campus

Fire & Safety: Managing Risk Make sure the venue can handle expected attendance Keep all entrances and exits unobstructed Do not obstruct/tamper with smoke detectors or sprinkler systems Do not overload electrical circuits…always use surge protectors Never ignore a fire alarm, even if you think it is “just a drill” If you suspect anyone may have any illegal weapons on campus, report it immediately to DPS or call 911

Fire & Safety: Managing Risk Always plan out security needs in advance. Consider the following: Number of attendees Potential controversy (political, religious, etc.) Prominence of speakers/entertainers

Fire & Safety: Managing Risk

TWU Nondiscrimination Policy Student Organizations must refrain from discrimination as defined by University policies, regulations, and procedures as well as federal, state, and local statutes (Greek organizations are exempt from gender discrimination).

Recognized and Registered Student Organizations All Student Organizations (sanctioned and chartered) must submit renewal paperwork every spring in order to be registered as a recognized organization by TWU for the following academic year. Renewal paperwork includes, but is not limited to, a constitution, bylaws, and a risk management agreement. All student organizations must also send representatives to the annual Risk Management training sessions. Renewal paperwork is submitted to CSD in Denton. ● Chartered Organization: A student organization that is officially recognized by the University. Chartered organizations must apply for and be approved as a recognized and registered chartered organization on an annual basis. ● Sanctioned Organizations: Sanctioned organizations receive University funding. Sanctioned organizations must be registered and recognized annually. The Student Government Association is an example of a sanctioned organization.

Recognized and Registered Student Organizations Good Standing: All Student Organizations (chartered or sanctioned) must complete the following to remain in good standing with the Center for Student Development and Texas Woman's University: ● Turn in all renewal paperwork mandated by the Spring semester deadline every year. ● Complete the annual Student Organization Risk Management Education Program and Officer Training every Fall semester. The Risk Management Education Program is created and executed by the Center for Student Development in accordance with Texas Education Code, Section 51.9361. ● Comply with University policies, regulations, and procedures and not be under any disciplinary sanctions as set by the Office of Civility and Community Standards.

Fundraising Fundraising: An activity in which money is collected by student organizations. Funds may be raised via donations, sales, or events in order to support charities or to raise operating funds for the student organization. IRS Tax ID: Organizations must apply for an receive a tax identification number from the Internal Revenue Service (IRS) by completing form SS- 4. The IRS can be contacted at 1-800-829-4933 or www.irs.gov. Student organization are not permitted to use the TWU Tax ID number.

Fundraising TWU does not allow any activity by individuals or Student Organizations which involves the selling or auctioning of services by individuals or Student Organizations. The selling of services (for example, massages, making of meals, cleaning, babysitting, etc.) or of personhood (like a bachelor auction) is strictly prohibited by the University. The possibility does exist with well- defined guidelines to orchestrate an auction of donated tangible items (even a silent auction). Door-to-door fundraising on or off campus is prohibited. Telemarketing activities are prohibited. Any items sold by the TWU Campus Store and Dining Services cannot be sold in the Student Union. It is recommended all individuals preparing food for sale complete the Food Handler Certification process for the State of Texas. For additional information go to http://texas.foodhandlerclasses.com/.

Virtual EMS reservations.twu.edu

SOC P Card Process

So…now what? The authorized representatives of the organization must annually distribute a copy of the adopted policy to every member or prospective member of the organization. Distribution should be completed by October 30th. In addition to in-person distribution, it is also suggested that you distribute the Risk Management Policy through the organization’s email listserv, or posting it on your website, Facebook or other publicly available sites.

Due Dates for Fall Groups Component Due Dates for Fall Groups Complete student in-person or online Student Organization Risk Management Training September 29th Complete advisor online Risk Management Education Training Module (one-time only) October 30th Distribute copy of Risk Management Organization Policy to every member /prospective member Conduct organization-wide Risk Management training Within 30 days of In-person training Pause for Questions All forms are available online

Contact Information Caisha Jones Assistant Director of Leadership and Involvement cjones52@twu.edu Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas Arlington, and University of Texas Dallas risk management presentations