Cleared for Take Off a traveler’s introduction to the ADA’s travel program and benefits

Benefits for YOU, the traveler Easy Booking Built for You Board of Trustees and Staff will contact Pat Murphy. Funded and CODA travelers will use Concur for online travel reservations or will call Fox agents. Your preferences—including loyalty program numbers—will be automatically applied every trip. Make sure you have completed a travel profile! Your Single Contact, 24/7 Fox agents are available 24/7 to assist with any of your business travel needs. Information at Your Fingertips All air, car and hotel details are available in one itinerary to help you stay organized on the road. Personal Change Agent Whenever your travel plans change—for whatever reason—Fox will help rearrange your itinerary to meet your new needs. A Helping Hand Fox expert agents will advise you on required travel documentation, and monitor your destinations for security and travel interruption threats. Be Fiscally Responsible Fox will help save organization resources by ensuring you receive all the air, car & hotel discounts offered specifically to the American Dental Association.

Travel Program Overview The Tools & Support You Need Your Own Travel Team domestic & international support complex international travel airline ticket changes in-route travel disruptions Reduces American Dental Association Costs Airlines Hotels Car Rental – Enterprise/National Low Fare Guarantee – in the rare instance a lower airfare is available elsewhere Fox will match the price and reserve on your behalf Fox Rate Audit – all of your air/car/hotel reservations are monitored daily for rate reductions and when applicable automatically rebooked for you with the savings Unused Tickets – automatic application of unused tickets to avoid your tickets expiring International Rate Review – to identify the lowest ticket cost available to you

Travel Program Overview Services and Convenience for You Your Safety: global monitoring of your itineraries in case of emergency Guidance: pre-trip notification of required international documentation, visas, and passports Your Comfort: Fox airline preferred benefits – opportunities for upgraded economy seats on American and Delta regardless of frequent flyer status Efficient: comprehensive single itinerary detailing reservation costs and helpful travel information Your Choice: preferred seat monitoring every 12 hours until departure to secure better—forward moving seats—as they become available

Getting Started 1. Complete Your Travel Profile Verify legal names input loyalty program numbers 2. Review ADA’s Travel Policy policy highlights: 21 day advance purchase on domestic flights 60+ day advance purchase on international flights Economy class of service is traveled on domestic flights Hotel reservations in Chicago, IL must be booked through ADA Southwest Early Bird Check-In fees are reimbursable 3. Make Your Travel Arrangements with Fox Fox Designated Agent Team: <insert Fox telephone #> ada@foxworldtravel.com ADA Local Number (312) 361-0144 ADA Toll Free Number (844) 319-2892

Frequently Asked Questions Why book through Fox? Fox booking tools & expert agents make it easy and efficient for you to plan your travel according to ADA’s travel policies. And when crisis or travel disruptions occur, Fox will proactively assist if they have all your travel details. Additionally, Fox assists you in making sensible buying decisions and applying cost-reducing supplier discounts to support management of your travel expenses. Is there a charge to book travel with Fox? Yes, American Dental Association has approved transaction fees associated with Fox services. These minimal fees associated with the total trip cost allow ADA to provide you with all of the benefits Fox delivers.

Travel Program Questions? Pat Murphy (312) 440-2923 murphyp@ada.org