TEDS Texas Education Data Standards

What is TEDS? TEDS is the new set of documented standards that is used for TSDS PEIMS, Dashboard, Unique ID, and Core Collection Submissions. It replaces the Legacy Data Standards.

What is TEDS? The TEDS consists of two versions for each school year. The whole version covers all data things TSDS. (PEIMS, Dashboards, ECDS, Other Collections) The Section 8.X documents cover only the PEIMS reporting aspects of the TSDS systems.

What is TEDS? The standards include: Data Reporting Requirements Data Element Descriptions Responsibilities of LEA, ESC, and TEA Data Collection Requirement Descriptions

TEDS Documentation http://www. texasstudentdatasystem

Introduction to TEDS The Introduction Section includes the Table of Contents, the Forward, the Preface, and the Acknowledgements for the Texas Education Data Standards (TEDS).

Data Submission Specifications and Responsibilities TEDS Section 8.1 Data Submission Specifications and Responsibilities

Data Submission Specifications and Responsibilities Provided in this section: Brief descriptions of TEDS, PEIMS, and TSDS The descriptions of the interchange schemas used to load data to the EDW (Education Data Warehouse) The As-of-Dates and Submission Due Dates Responsibilities of the LEA (Local Education Agency), ESC (Education Service Center), and TEA (Texas Education Agency).

Data Submission Specifications and Responsibilities The table of contents for all sections are interactive.

TSDS PEIMS Interchanges There are 13 different interchange files that are used for the TSDS PEIMS system. The files are created in XML format. The files have a specific naming convention. Not all files are used for each submission. The files must be loaded in a specific order.

Interchange Loading Order

XML Naming Convention Position 1-6 7 8-10 11 12-20 21 22-33 34 35 Description District Code _ Campus ID Collection Code Timestamp Inter-change Examples: 220950_000_2016FALL1_201509281015_InterchangeEducationOrganizationExtension.xml 220950_000_2016MDYR1_201512101015_InterchangeFinanceExtension.xml

Collection Codes Code Code Description FALL1 PEIMS Fall First Submission FALL2 PEIMS Fall Resubmission FALL3 PEIMS Fall Working Collection MDYR1 PEIMS Mid-Year First Submission MDYR2 PEIMS Mid-Year Resubmission MDYR3 PEIMS Mid-Year Working Collection SUMR1 PEIMS Summer First Collection SUMR2 PEIMS Summer Resubmission SUMR3 PEIMS Summer Working Collection EXYR1 PEIMS Extended Year First Submission EXYR2 PEIMS Extended Year Resubmission EXYR3 PEIMS Extended Year Working Collection TSDS TSDS studentGPS Dashboards and Core Collections

Data Submission Requirements TEDS Section 8.2 Data Submission Requirements

Section 8.2 – Data Submission Requirements Provided in this section: Chart of Data File Layouts Chart of Complex Types and the associated collection(s) Descriptions of each complex type and extension schemas Business rules, reporting requirements, and data samples

Section 8.2 – Data Submission Requirements

Section 8.2 – Data Submission Requirements Introduction

Section 8.2 - Data Reporting Categories All TSDS data can be categorized under one of 7 data groups. Group 1 – Organization Data Group 2 – Finance Data Group 3 – Staff Data Group 4 – Student Data Group 5 – Course Section Data Group 6 – Assessment Data (Not used for PEIMS) Group 7 – Cohort Data (Not used for PEIMS)

Section 8.2 – Data Reporting Categories It is important to commit the group numbers to memory because these numbers will reoccur throughout TEDS in many of the data requirements identification numbers such as complex numbers and validation rules numbers. Within sections 2 – Data Submission Requirements and 3 – Data Elements, information is grouped together by using the data groups (1-7) listed above.

Section 8.2 – Data Reporting Categories TSDS Complex 10010 = LocalEducationAgencyExtension; 1= Organization data 010 = Local Education Agency Extension

Section 8.2 – Data Reporting Categories 20030 - Budget - BudgetExtension 20032 - Actual - ActualExtension 20033 - Shared Services Arrangement Actual – SharedServiceArrangementExtension Recognize the red numbers from the PEIMS Legacy system?

Section 8.2 – Data Reporting Categories 30040 - Staff Basic Information - StaffExtension 30050 - Employment Payroll Summary - StaffEducationOrgEmploymentAssociationExtension 30055 - Contracted Instructional Staff - ContractedInstructionalStaffFTEExtension 30060 - Payroll - PayrollExtension 30090 - Responsibility - StaffResponsibilitiesExtension 30305 - Teacher Class Assignment - StaffEducationOrgAssignmentAssociationExtension 30310 - Staff Association - StaffProgramAssociation Notice the new 310 number that does not directly correlate back to the PEIMS Legacy system data records.

Section 8.2 – Data Reporting Categories Complex 40203 = Student Leaver Complex; 4 = Student Group and 203 = Student Leaver Complex

Section 8.2 – Data Reporting Categories Complex 50300 = Course Section – SectionExtension 5 = Course Section and 300 = Course Section Extension Complex

Section 8.2.1 Education Organization Category This category provides information about the state education agency, education service centers, local education agencies, and campuses. This data category supports the definition of the education offerings provided by campuses, specifically the courses taught, the sections in each course offered and the class period and location of those sections, and the alternative/supplemental programs offered. A Complex Type Chart is included that provides the element information, XML name, simple name, submissions, field length and type, and associated code tables for each element in the Education Organization Category. The business rules for this category are also included in this section as well as data samples, and any special reporting requirements.

Sample of Education Organization in XML File

Section 8.2.2 Finance Category

Sample of Finance in XML File

Section 8.2.3 Staff Category This category provides personnel, demographic, assignment, teaching, and information for district staff. Charts of staff related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

Sample of Staff in XML File

Section 8.2.4 Student Category This category provides student demographic information, student attendance, enrollment and leaver information, special programs, course history and discipline. Charts of student related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

Sample of Student in XML File

Section 8.2.5 Campus Course Section Category This category represents the student-teacher classroom link. It contains information about the section such as the course, section number, class period, and population served. It also includes the class Id number which links the teacher, student, and section to each other. Charts of course section related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

Sample of Course Section in XML File

Section 2.6 Assessment Category (not used in PEIMS) This category represents the student assessments, specifically the definitions of the assessments, the learning objectives, learning standards, and assessment items. Charts of assessment related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section. The assessments are only used for the dashboards. Currently, if the district approves, TEA will load STAAR and EOC assessments for the district. TEA is working on future uploads for TELPAS, SAT and ACT. Districts can upload local assessments, but the files must meet the requirements and formatting outlined in this section.

Section 2.7 Cohort Category (not used in PEIMS) This category represents student cohorts and is used to report associations between students and teachers. Charts of cohort complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements. The cohorts are used for the ECDS KG and ECDS PK submissions as well as for the dashboards.

Description of Data Elements TEDS Section 8.3 Description of Data Elements

Section 8.3 – Description of Data Elements Provided in this section: Description of data elements Description of data elements by category Description of data elements by sub-category Description of data elements by complex type Definitions of each data element Description of information found in definitions

Section 8.3.1 Education Organization Category Description of Data Elements This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements. Submission charts of data elements by sub- category are included. These charts include: Element ID Element name XML name Submissions Potential Future Use

Section 8.3.2 Finance Category Description of Data Elements This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements. Submission charts of data elements by sub- category are included. These charts include: Element ID Element name XML name Submissions Potential Future Use

Section 8.3.3 Staff Category Description of Data Elements This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements. Submission charts of data elements by sub- category are included. These charts include: Element ID Element name XML name Submissions Potential Future Use

Section 8.3.4 Student Category Description of Data Elements This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements. Submission charts of data elements by sub- category are included. These charts include: Element ID Element name XML name Submissions Potential Future Use

Section 8.3.5 Campus Course Section Category Description of Data Elements This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements. Submission charts of data elements by sub- category are included. These charts include: Element ID Element name XML name Submissions Potential Future Use

TEDS Section 8.4 Description of Codes

Section 8.4 – Description of Codes Provided in this section: Alphabetical listing of the names of the code tables that coincide with the data elements in Section 3 Description of the information in the code tables “C” = PEIMS Code Tables “DC” = Dashboard Code Tables Code Tables in Numeric Order Explanations Translations Helpful Links

Sample of PEIMS Code Table

TEDS Section 8.4 PEIMS C022 Excerpt

Sample of PEIMS Code Table C022 with Explanations & Helpful Links

Business Rules & Validations TEDS Section 8.5 Business Rules & Validations

Section 8.5: TEDS Business Rules This section defines the business rules and validations that are applied to submitted data. When data does not pass validation one of the following error level results are possible: F = Fatal S = Special Warning W = Warning

PEIMS Data Submission Summary

Data Submission Rules

PRE-LOAD AND VALIDATION RULES

Data Element General Field Validation Rules

TEDS Section 8.6 XML XSD Schemas

Section 8.6: Ed-Fi Core Schema

Section 8.6: Tx-Core Extension Schema

PEIMS Interchange Schemas TEDS Section 8.7 PEIMS Interchange Schemas

Description of Interchange Schemas

Interchange Education Organization Extension.xsd - Schema

Interchange Education Organization Extension.pdf – Collection Reqs

PEIMS- Fall Interchange Education Organization Extension.xml

PEIMS- Summer Interchange Education Organization Extension.xml

TEDS Appendices

Appendix 8.A: PEIMS Data Overview by Category Education Organization Data (Group 1) Finance Data (Group 2) Staff Data (Group 3) Student Data (Group 4) Campus Course Section Data (Group 5)

Appendix 8.B: PEIMS Alphabetical List of Data Elements and Associated Complex Types Sorted by data element name

Appendix 8.C: PEIMS List of Data Elements by Element ID and Associated Complex Types

Appendix 8.D: PEIMS Leaver Reason Codes and Documentation Requirements

Leaver Reason Codes and Documentation Requirements

Appendix 8.E: PEIMS Additional Information Related to Discipline Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions Part 1 – Questions and Answers Part 2 - ADDITIONAL INFORMATION RELATED TO DISCIPLINE ACTION REASON CODES Part 3 – PEIMS Chart for determining mandatory and Discretionary DAEP Placements and Expulsions.

Appendix 8.E: PEIMS Additional Information Related to Discipline

Appendix 8.E: PEIMS Additional Information Related to Discipline

Appendix 8.E: PEIMS Additional Information Related to Discipline

Appendix 8.F: PEIMS Supplemental Information for Ethnicity & Race Data Reporting

Appendix 8.F: PEIMS Ethnicity and Race Data Questionnaire (English) This section contains the actual forms that you need.

Appendix 8.F: PEIMS Ethnicity and Race Data Questionnaire (Spanish)

Appendix 8.G: PEIMS Personal Enrollment Tracking (PET) Guidelines

Appendix 8.H: PEIMS Organization Code Reporting Requirements

Appendix 8.J: PEIMS Early Notice 2017-2018

TEDS Change Logs

2016-2017 TEDS Change Log The TEDS Change Log for a particular school year is cumulative with each additional release of a version of TEDS for a given school year. The change log associated with each release of TEDS will illustrate whether a change is associated with the Preliminary, Final, Addendum, or Post Addendum version. The change log table of contents is clickable to jump to the particular section of interest. This section no longer lists all versions of the change logs with the release date. What you now see listed here is the last change log with its version and release date.

2016-2017 TEDS Change Log

2016-2017 TEDS Change Log

2016-2017 TEDS Change Log Notice under Version – it lists with addendum version this change came from.

eDM Error Dictionary Excel

eDM Error Dictionary

eDM Error Dictionary – Excel Format The eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the Excel format the columns can be sorted and a search feature is available.

eDM Error Dictionary – TSDS (Dashboards) PDF Format This eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the PDF format a search feature is available and reference links are provided. This is for the Dashboards. It does not have a column for PEIMS Collection.

eDM Error Dictionary – TSDS PEIMS PDF Format The eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the PDF format a search feature is available and reference links are provided. Notice that this chart has a column for the PEIMS Collection.