Status of FAIR D. Krämer Dec. 1&2, 2010 – 4th MAC Meeting 1

Contents FAIR Convention signed FAIR GmbH founded FAIR Governance Organization Chart FAIR GmbH Funding Situation In Kind Contracts Managing the ACC Project Status of Site & Buildings

Signing the Convention and Founding FAIR GmbH 4 October 2010 at Biebrich Castle

After Council Party

Partners Signing the Convention Shareholders of FAIR GmbH: Preparing to join in:

The FAIR Governance Structure Council Admin. Finance Committee Science Council In Kind Review Board MAC MAC reports ALSO to Council FAIR Managing Board Managing Directors Technical Director Research Director Director Site & Buildings Administration

Organisational Chart of FAIR GmbH Weekly management board meetings Council B. Sharkov S. Richter Managing Directors B. Sharkov (Chairman), S. Richter Director‘s Office Council Matters Office Legal Advisor 3rd Party Funding Officer Research Director acting B. Sharkov Director for Site & Buildings acting D. Krämer Technical Director D. Krämer Technical Follow-up In-kind coordination Acc-Liason Project Office Administration Controlling and Ressource Planning Finances

Technical Division Recruitments FAIR Head Technical Follow Up Search for additional candidates necessary; interviews in December scheduled FAIR Head In-Kind Coordination Interviews on November 16, 2010 (negotiations started) 2 Assistants Technical Follow Up Selection Committee meeting in Nov. 2010 interviews scheduled for December 2 Assistants In Kind Coordinator

FAIR Site & Buildings Recruitments FAIR Head Site & Buildings Interviews on October 28 (negotiations started) Architect Selection Committee meeting in Dec. 2010 Civil Engineer

Research Division Recruitments Research Director to by approved by Council (7 Dec. 2010) nominations by the collaborations started for (4) Technical Coordinators (4) Resource Coordinators

FAIR Costing Issues Confirmed Accelerator costs defined by Costbook (CB) V 5.0 as of price basis 2005 In total 382 M€ Experiment baseline experiment funding: 78 M€ Civil Construction cash contributions to civil construction (400 M€) + add. Site dep. costs 75 % Germany, 25 % other FAIR Member States Site dependent cost 95 M€ (2/3 BMBF, 1/3 Hessen) Personnel accelerator coordination personnel accounted for in Costbook (1440 FTE) over construction period 400 FTE for FAIR GmbH over 8 years period + personnel for site & buildings In total equivalent to150 M€ (German in kind contribution) & FAIR GmbH running cost 17 M€

FAIR In-Kind Contribution Rules For an in-kind contribution the amount to be taken into account as a part of the total contribution by a Shareholder to the construction costs (as recorded in the Convention), associated with items to be delivered under the contract with the Shareholder, shall be based on the price 1st of January 2005 of such items as established in the latest version of the cost book. Any price variations of these items are the joint risk of the Contracting Party and the Shareholder, subject to the conditions specified in the Technical Documents 5 to the Convention.

FAIR Cash Contribution Rules For a cash contribution the amount to be taken into account as a part of the total contribution by a Shareholder to the construction costs (as recorded in the Convention) shall be subject to indexation with reference to 1st of January 2005, using the annual EU inflation index for industrial manufactured goods (EUROSTAT). In practical terms such cash contribution shall be accordingly adjusted at the time of payment.

Commitments of Contracting Parties in the FAIR Project Contracting Party Contribution [M€] Finland 5.00 French Republic 27.00 Federal Republic of Germany 705.00 Republic of India 36.00 Republic of Poland 23.74 Romania 11.87 Russian Federation 178.05 Republic of Slovenia 12.00 Kingdom of Sweden 10.00 Total 1.008,66 All numbers at price level 2005! Spain expected to join soon (11.87 M€) China and UK want to contribute to experiments (6.6 M€) Project costs (1027 M€)

Cost to Completion Sum: 1457 all values in M€

Roles and Responsibilities in the Project FAIR is owner of the project and is responsible for the successful design, construction, commissioning and operation of the FAIR facility. FAIR controls the strategy, the policy and the implementation of the project, and draws up and executes its scientific programme. FAIR recognises the expertise of GSI in the field of heavy ion accelerators and GSI’s proven practice of close international collaboration with other research organizations in the construction of particle accelerators. Therefore, FAIR and GSI enter into a close collaboration in the construction, the commissioning and the operation of the FAIR facility. FAIR shall act as the principal, and GSI shall act as an agent with operative tasks.

FAIR-GSI Contract Structure

GSI in-kind contribution: Technical Follow-up GSI staff will contribute to FAIR share relevant through the technical follow-up of the FAIR accelerator components compiling specs and standards follow-up of in-kind contributions follow-up of procured components monitoring, controlling of Milestones and Deliverables monitoring, controlling of installations monitoring, controlling of commissioning w/o beam S. Richter

Focus on In-Kind Contract and Specifications A set of specifications describes the contractual framework, the functional requirements, the shipping and assembly definitions and the acceptance criteria. The set of specifications is based on the FAIR Convention and the Tech. Doc. 4 Contract Contractual and legal conditions for each In-Kind Contribution General Specifications (GS) Technical Specifications and requirements which are valid for all FAIR accelerators. Common Specifications (CS) Technical Specifications and requirements which are valid for a Technical System (like Common Remarks for RF Systems, Common Remarks for Magnets, Normal Conducting) Functional Specifications (EF) Detailed and individual specifications and requirements for each Accelerator Attachments, related documents Contract GS Common Speci-fications Functional Specifications Attached and related documents like TDRs, Parameter Lists, Standards, AGBs etc.

The AAB – Managing the ACC Subproject All Accelerator Board Kick Off Meeting on Dec. 7, 2010

Next Steps Meeting with Polish cryo-experts scheduled for December Meeting with Indian experts scheduled for January 2011 Technical Specifications to the In Kind Contracts under preparation (First IKRB meeting on Feb 10, 2011) Preparation for procurement of non-in-kind components (S-FRS, SIS100) in 2011 (long term deliveries)

Scope of the Modularized Start Version FAIR is composed from weakly linked individual building blocks Year Modularized Start Version

Modularized Start Version Module 0: SIS100 and connection to existing GSI injector APPA Module 4: low energy RIB and Module 1: Experimental areas (CBM) Module 5: RESR storage ring Module 2: Super-FRS Module 3: High-energy antiprotons (p-linac, pbar-target, CR, HESR) Module >5: NESR, FLAIR, SIS300, ER ..

Planning Documents for Scrutinizing by hbm and 40 folders more for the MSV 120 folders for scrutinizing handed to hbm Sept. 22, 2009 and textures (documents for MSV) end April 2010 August 30, 2010 „Baufachliche Stellungnahme“ to OFD →BMBF&BMVBS November 8, 2010 BMBF states „Kostenobergrenze“ for Site & Buildings: 572 M€ (MSV = 61800 sqm „NF“), 722 M€ (full FAIR buildings = 83272 sqm „NF“).

Site and Buildings Kick Off 2nd Planning Phase (Sept. 22nd 2010) Meetings with users to: - finalize details of buildings - include details of media transport in the buildings (quite some delay as input data are in-complete) Target: Application for Buildings Permit in May 2011 In parallel: Application to Radiation Safety Authority Establishment of Change Management System Goal & Milestone: December 2011 - Begin of site preparation (tree cutting, etc...)

Finalize 3D Modeling

Check Injection and Extraction Building at SIS100/300 Goal: get documents which are ready for approval and are basis for detailed planning in 2011.

Masterplan Modules 0-3

Road Map FAIR Site & Buildings 2009 2010 2011 2012 2013 2014 2015 2016 2017 1 2 3 4 5 6 7 8 9 10 1 Handing in of preplanning documents to hbm (FAIR full version) Clarification of user requirements Modularized Start Version (MSV) Start revised preplanning for MSV Approval of revised planning for MSV Preparation of documents for building permit Expected approval for (partial) building permit Start site preparation (clearing trees) Award contracts on civil construction work lot 1 … n Completion of civil construction work lot 1 … n Start installation of accelerators and detectors 2 3 4 5 6 7 8 9 10

FAIR – Facility for Antiproton and Ion Research Start of first experiments in 2017/2018

Focus of the Meeting the Working Horse of the Facility