Strategic Planning and Assessment OVW Campus Program TTI #2 Wednesday 4-5pm

Module 1 Goals Review strategic planning progress and roadblocks. Move toward finalizing Year 1 Strategic Plan Know outline and due dates for Full strategic plan for Years 2 & 3

Key Terms Requirements: All grantees must make a strategic plan to meet these requirements. Goals: These are your more campus-specific versions of the requirements. Objectives: Pieces of work that will achieve the goal. Any one goal should have a series of SMART objectives associated with it. Activities: These are a series of very specific action steps. Who is doing what by when in order to make sure objectives are met. Outlining PROCESS is important. Requirements: This is the highest or most abstract level. These are the specific requirements for the OVW Campus Grant. All grantees must make a strategic plan to meet these requirements. In addition, based on the mission statement and work by individual campus CCRTs, you may have other pieces that you want to add at this level. Goals: These are your more campus-specific versions of the requirements. Writing these gives you a somewhat more specific view of how your campus will meet a particular requirement. Objectives: These should be a series of sub-parts of the goal and should represent pieces of work that will achieve the goal. At TTI 1 we discussed SMART goals or in this case SMART objectives. This is where that acronym should be applied. Make your objectives specific, measureable, attainable, relevant, and time-bound. Choose objectives that are realistic given your resources and given the timeframe you need to follow to achieve your goals and requirements. Any one goal should have a series of SMART objectives associated with it. Activities: These are a series of very specific action steps. Who is doing what by when in order to make sure objectives are met.

Examples from Grantees Identify partners for CCRT Review MOU’s from grant application to identify internal stakeholders Invite representatives from University Police, Residence Life, Student Conduct and Counseling and Health Services to participate as core CCRT members. Review MOU’s from grant application to identify external stakeholders Schedule CCRT meetings through June TTI and invite representatives from identified internal and external MOU holders to participate. Very specific action steps to get to the goal.

Launch Advocate 24 hour call or text Hotline Develop advocate hotline manual and polices Web presence and branding improvement: Action item 1—Evaluate effectiveness and accessibility of web resources Step 1: Research other institutions and their web presence for resources and campus information on SA, DaV, DoV, IV, S Step 2: Analyze XYZ College’s web resource accessibility and design Identify community stakeholders to conduct training for judicial board and counseling center staff. Activities: (a) Legal Services of XYZ will provide an annual training to the judicial board and counseling center before August 2016 (b) State Coalition Against Sexual Violence will conduct training to the judicial board and counseling center staff to train them on appropriate ways to respond to reports of dating and domestic violence, stalking and sexual assault to included trauma informed investigations to commence Fall 16

Common Challenges Staying too abstract – not identifying objectives and activities. Making sure to include process objectives and activities – how the work will get done. Too many goals and objectives being the responsibility of the same person. The core purpose of CCRT is shared responsibility and collaboration. Not including writing strategic plan for years 2&3 due Dec. 1, 2016 into year 1 strategic plan.

Launch a group to create a space for men to discuss masculinity. Departmental Domestic Violence liaison to ensure adequate training for all members of campus law enforcement. Launch a group to create a space for men to discuss masculinity. Identify facilitators, develop curriculum and advertise the group

Strategic Plan Review Work within your CCRT. Look again at your Year 1 strategic plan goals. Individually take one of the goals from your plan Evaluate each goal/objective/activity in light of what we just talked about. Make revisions to that goal/objective/activities. Come back together as a CCRT to discuss revisions. Troika? Have each person present a strategic planning challenge or barrier they have encountered on their team. Other two discuss potential solutions.

Needs Assessment What do you still need to know in order to choose effective training/education/prevention and response strategies for implementation? What do you need to know about target audiences for your work? What baseline information do you need to know so that you can show impact of your work by the end of the grant? (Setting the stage for evaluation/program assessment). Liberating structures exercise – Troika maybe to generate needs assessment ideas about an area you want to know more about on your campus (look at your needs assessment planning worksheet).; exercise on overcoming barriers to needs assessment

Group Discussion Get into mixed groups of campuses. Share information you have gathered from needs assessment work or discuss needs assessment planning you are doing. Discuss barriers to needs assessment Peer mentoring to discuss ideas Write one key idea on a piece of paper for reporting back to larger group

Review of Timeline See handouts in your packet. Year 1 strategic plan should be done within a week (you will do some more work on this tomorrow). Gather needs assessment data by Sept. Draft of Strategic Plan for Implementation Years 2&3 by October TTI. Final draft Strategic Plan for Implementation due to TA POCs by Dec. 1st.