Office 365 Overview

Agenda What are the challenges today What is Office 365 What are the major components of Office 365 Major benefits to a small business Customer example Questions

What Companies Want to Achieve Microsoft Office365 10/25/2017 What Companies Want to Achieve Better Economics Increased Agility Greater Expectations Reaching & Connecting to All employees Speaker Notes: use this slide to speak to what common business drivers are in economically challenging times. Pick what will resonate the most. Companies have to save costs… We need to always increase agility to stay in business – customers want to do business anywhere at. Market change faster. Consumers demand more in a connected world. To become more agile, companies need to constantly work on improving their supply chain, upstream, downstream collaboration and agility to all the points in the company. Extending and reaching every employee to get them to add more value in the chain is an imperative. Companies need to deal with growing expectations of customers, partners, and employees in terms of service ad collaboration.   © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

The workplace is evolving and the way we do business is changing… Advances in mobile technology Rise in social media is changing expectations Greater demand for flexible, cloud based computing Employees want to work how they want and where they want Predictable monthly per-user cost BYOD device – more sophisticated, diverse and varied range of mobile devices

Enterprise communications are becoming more sophisticated, diverse and increasingly challenging to control Ensuring a consistent experience for all consumers Controlling costs is challenging Increased complexity Increased complexity, for companies in the small to medium Maintaining hardware, ensuring is running and backed up Providing reliable, secure and effective connectivity Maintaining current in-house solutions The drive to embrace cloud computing

What is Office 365? Office 365 is a suite of subscription based services offered by Microsoft Office 365 is the same Office you already know and use every day, but with a slightly different interface and many more features Office 365 is powered by the cloud, so you can access your applications and files from virtually anywhere (desktops, tablets, mobile phones), and they're always up to date Microsoft Office 365 is Microsoft’s most flexible way of licencing your desktop software, and also offers significant enhancements in the tools that enable you to run your organisation. Instead of buying licenses or boxed products, you simply pay a cost per user, per month, for the products that you need. You can easily scale your user numbers up or down each month allowing you to take full control of your budget. You’ll get all the apps you’re familiar with, such as Word, Excel and PowerPoint, as well as new communication and collaboration tools like Skype for Business and OneDrive. Emails are hosted in Microsoft’s secure datacentres, and with the option to store your files in the cloud, you can significantly reduce your IT hardware spend, whilst opening up a whole new opportunity for resilient, flexible and mobile working.

Powerful enterprise-class tools from Microsoft Microsoft Office The latest versions of Microsoft Office applications, seamlessly connected and delivered Access documents, email, and calendars from virtually any device Applications you know and trust Provides next-generation communications capabilities, including Presence, Instant Messaging (IM), and PC- to-PC audio and video calling Skype for Business Online Connect your people, wherever they are Enables rich and familiar access to email, calendar, contacts and tasks across PCs, the web and mobile devices Microsoft Exchange Take control of your communications OneDrive for Business Store and share your own documents in the cloud Sync to your devices Access from anywhere Store your own files Create sites to share documents and information with colleagues and customers Microsoft SharePoint Simultaneous, effortless collaboration Full Office suite (Word, Excel, PowerPoint etc.) - the latest version of all applications available both via the web and also as installed apps on your PC, Laptop or mobile device. Skype for business - It gives users access to presence, instant messaging, audio and video calling, rich online meetings, and extensive web conferencing capabilities. Exchange online - by integrating with Microsoft Outlook you can now access email, shared calendars, contacts and tasks without the need for an on-premises exchange server, and from practically anywhere in the world. Setting up your Exchange account on multiple devices is quick and easy and all devices will synchronise with one another. Microsoft Exchange - Microsoft Exchange Online is a hosted messaging solution that delivers the capabilities of Microsoft Exchange Server as a cloud-based service. It gives users single sign-on access to email, calendar, contacts, and tasks from PCs, the web, and mobile devices. SharePoint - Microsoft SharePoint Online enables an organization to easily create and manage custom team-focused and project-focused sites for collaboration. In addition, it’s possible to deploy an organization-wide intranet portal used to disseminate information and news across the organization. Onedrive for Business - OneDrive for Business (formerly SkyDrive Pro) is personal online storage space in the cloud, provided for you by your company. Use it to store your work files across multiple devices with ease and security. Share your files with business colleagues as needed, and edit Office documents together in real time with Office Online. Sync files to your local computer using the OneDrive for Business sync app.

And There Is More! Exchange Online Archiving Yammer Power BI Private social media Power BI Companion Office Applications Visio Project Sway Create and share interactive reports and presentations Delve Discover information most relevant to yourself across O365

Use Office on your Devices Access documents, email, calendar and contacts with Office applications optimised for your PC or Mac… As well as your tablet and smartphone. Upto 5 devices per user.

Business Essentials - £3.10 Business Premium - £7.80 Email - £2.50

Major Benefits for Small Business Reduce In-house Costs Gain an Enterprise Class Solution Simple Pricing Model Gain an Enterprise Providing reliable, secure and effective connectivity Meeting demands for flexible working License user, not the device Which is always up to date

Start Simple and Build Up Start with one component and introduce others when ready Vast majority of customers start with Exchange and Email Make the most of your ROI Skype for Business SharePoint

Customer Example

Customer & Challenges Fence and Shed retailer Challenges Multiple sites across Dorset, Hampshire, Devon and Somerset Challenges Each site was acting as an “island” and not really communicating Although emails were used, options like sharing of calendar info was not possible Mailboxes had a limit of 2GB in size The inability to share items such as work schedules was leading to duplicate and miscommunicated work Running on old unreliable hardware at the head office with limited or no backup The compliance with Microsoft licensing was not fully known!

Solution Provided Office 365 Business Premium and Exchange online Microsoft Office & Skype for Business Exchange Online SharePoint Migration of the existing email from the on-site mail solution Minimal disruption to the customer Installation, configuration and setup of Office 365 across all sites Decommission of the old hardware

Benefits to Customer Access to email anywhere Huge 50GB mailbox for each user Presence available, see who was available at other branches The ability to view calendars and see staff appointments With SharePoint online Work Schedules are synchronised across the branches Microsoft licensing is up to date, paying for what they are using

Quick Tour and Questions?