LUPC ESTATES WORKSHOP 3rd February 2017

OVERVIEW: LUPC ESTATES MAINTENANCE AND MINOR WORKS FRAMEWORK COMBINED MAINTENANCE AND MINOR WORKS LOTS (Lots 1&2) - Fabric, M&E, Specialist elements; Lifts, Fire Alarms and Water Management M&E MAINTENANCE ONLY (Lot 3) WATER MANAGEMENT SERVICES (Lot 4) MINOR WORKS LOTS (Lots 5 & 6)

LUPC EMMW FRAMEWORK - SPECIFICATIONS MAINTENANCE SFG20 - standard maintenance specifications for building engineering services - recognised as the industry standard and an essential tool for planned maintenance - provides a benchmark for optimum maintenance to avoid over or under maintaining your assets and ensures compliance - task timings enable productivity rates to be used for contract pricing - 10% Subscription discount for LUPC or BIFM Members

LUPC EMMW FRAMEWORK - SPECIFICATIONS FABRIC MAINTENANCE AND MINOR WORKS RICS NRM (New Rules of Measurement) - to scope out the elements for the framework for Minor Works and Fabric Maintenance , members will need to provide their own specification for minor works/fabric maintenance based on their individual requirements

LUPC EMMW FRAMEWORK – FORM OF CONTRACT NEC3 Term Service Contract (TSC) - PPM and Reactive Maintenance (Lots 1-4) NEC3 Engineering and Construction Short Contract (ECSC) - Minor Works (Lots 5 & 6) Free copy of NEC3 contract and guidance notes available to Members using the LUPC Framework (usual cost £31-£41)

LUPC EMMW FRAMEWORK – INFORMATION HE Contracts www.hecontracts.co.uk - Buyers Guide - Further Competition Guide - Supplier information/contacts - Pricing and Quality information - Templates (Model Contract, Service and Works Information, Pricing) or via LUPC website www.lupc.ac.uk

LUPC EMMW FRAMEWORK – CALL OFF PROCESS FURTHER COMPETITION - Lots 1,3,4 and 5 (multi-supplier lots) DIRECT AWARD - Lots 2 & 6 (single supplier lots) - no further competition required but supplier (Contractor) should quote at equal or better terms than framework FURTHER COMPETITION GUIDE

LUPC EMMW FRAMEWORK FURTHER COMPETITION DOCUMENTS ON HE CONTRACTS NEC3 Contract (TSC or ECSC) Service or Works Information (including the specification) ITT Questionnaire (template) Pricing Schedule (template) KPIs

LUPC EMMW FRAMEWORK FURTHER COMPETITION - OTHER DOCUMENTS TO CONSIDER Covering letter including timescales/site visit details Evaluation methodology TUPE information (if applicable) Other information relevant to the requirement (eg: floor plans/drawings, policies, constraints on service provision, asset list etc) – SI/WI

LUPC CONSULTANCY SERVICE Flexible chargeable support service (c.£500 per day) Option 1 – Contract support service (c.1-4 days ) - Assistance in putting the contract together and selecting options and z clauses Option 2 – Full further competition service (c. 10-24 days) - Running the further competition and compiling documentation (Member input still required) Option 3 – Bespoke service (c. 1-24 days) offering as much or as little support as Members require * price depends on complexity of Member requirements and is quoted on case by case basis

BENEFITS TO USING THE LUPC EMMW FRAMEWORK OJEU compliant Due diligence already carried out on Suppliers/don’t need to start from scratch/ avoids duplication of work Quick route to procurement Less expensive to tender Best practice documentation available to use

GENERAL GUIDANCE - LUPC EMMW FRAMEWORK Procurement Pipeline - Provide info ref. potential further competition dates to LUPC Allow sufficient time for tenderers to put together a proposal - give suppliers a “heads up” where possible - minimum of 4 weeks tender response - see Model Procurement Programme in your delegate pack for a Summer Works Project Ensure that the LUPC framework is referenced in further competitions documents in order to get maximum framework benefits Please advise LUPC once a contract has been awarded under, or if you plan to use, the framework

LUPC MEMBER USAGE OF FRAMEWORK CURRENT CONTRACTS UNDER OLD LUPC ESTATES FRAMEWORK CONTRACT UNDER NEW LUPC ESTATES FRAMEWORK Museum of London *Royal Holloway St George's, University of London University of Westminster *Royal Botanic Gardens, Kew *Goldsmiths, University of London National Portrait Gallery Royal College of Art *London Metropolitan University *Royal College of Music *University of Liverpool Royal Veterinary College Birkbeck, University of London Affinity Sutton  

For more information contact; Suzanne Picken (Senior Contracts Manager) Email: s.picken@lupc.ac.uk Tel: 020 7307 2772