Exploring Microsoft Word Chapter 1 What Will Word Processing Do For Me? By Robert T. Grauer Maryann Barber Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Objectives (1 of 2) Define word wrap, hard return and soft return Distinguish between insert and overtype Describe Word screen elements Create, save, retrieve, edit, and print a document Check a document for spelling; describe the function of the custom dictionary Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Objectives (2 of 2) Describe AutoCorrect and AutoText; explain how they can help to create a personal shorthand Use the thesaurus to find synonyms and antonyms Explain the objectives and limitations of the grammar check, and customize it for business or casual writing Differentiate between the Save and Save As commands; describe various backup options Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Overview Word processing software is used to create documents Create a document Save a document Display a document on monitor and edit as necessary Print document any time in draft or final form This is a overview of why we use word processing software and the tasks to perform. Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing. Exploring Microsoft Office XP - Microsoft Word Chapter 1

Basics of Word Processing Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switches Insert Mode vs. Overtype Mode Deleting Text Word Wrap - text automatically wraps text from one line to the next without pressing the enter key Hard Return - created by the user when the enter key is pressed Soft Return - created by the word processor as it wraps text from one line to the next Insertion Point - Flashing vertical line that marks the place where text will be entered Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case. Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode., Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos. Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook) Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook) AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered. Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Word 2000 Screen Title bar Minimize Restore Close Toolbar Menu bar Task Pane Ruler Office Assistant Status bar Scroll bar Exploring Microsoft Office XP - Microsoft Word Chapter 1

Standard and Formatting Toolbars Standard Toolbar Formatting Toolbar Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 The File Menu Commands New Open Close Save Save As Save as Web Page Page Setup Print Preview Print Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Save As Dialog Box Folder Where Stored File Type File Name Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Open Dialog Box Folder Where Stored File Type to Display File to be opened Exploring Microsoft Office XP - Microsoft Word Chapter 1

Troubleshooting: Normal View No Margins Displayed Horizontal Ruler Displayed Normal Button Exploring Microsoft Office XP - Microsoft Word Chapter 1

Troubleshooting: Print Layout View Horizontal Ruler Displayed Vertical Ruler Displayed Print Layout Button Margins Displayed Exploring Microsoft Office XP - Microsoft Word Chapter 1

Troubleshooting: Show/Hide Codes Nonprinting Hard Returns Nonprinting Space Code Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Spell Check Suggestions Ignore Ignore All Add to Dictionary Change Change All Exploring Microsoft Office XP - Microsoft Word Chapter 1

AutoCorrect and AutoText Tools Menu AutoCorrect Options Command AutoCorrect AutoText Add button Other Options Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Thesaurus Tools Menu Language Command Thesaurus Look Up Meanings Replace Cancel Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Grammar Check Tools Menu Spelling and Grammar Command Grammar Suggestions Ignore Once Ignore Rule Change Cancel Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Save Command Save As Command Backup Options Backup Procedures Quit Without Saving File Options Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Chapter 1 Summary (1 of 2) Introduction to word processing Insert and overtype modes Toggle switches Selecting/Deleting text Enter key for hard returns Text automatically wraps and creates soft returns Troubleshooting A chapter summary is given on pages 35 - 36 of the textbook. Key words and concepts are listed on page 36 of the textbook. Students should master the concepts and vocabulary of this chapter before progressing to the next. Exploring Microsoft Office XP - Microsoft Word Chapter 1

Exploring Microsoft Office XP - Microsoft Word Chapter 1 Chapter 1 Summary (2 of 2) Open command retrieves file Save command saves file to disk Spell check Using AutoCorrect/AutoText features Thesaurus for synonyms and antonyms Grammar check Backup options Exploring Microsoft Office XP - Microsoft Word Chapter 1