The University of Maine Graduate Student Orientation GSG Grants Workshop August 25, 2016

GSG Grants GSG grants fund graduate students’ research and professional development Graduate students in all disciplines may apply Eligibility Requirements: Graduate Student Activity Fee Department’s GSG Senator: 75% attendance at GSG Senate Meetings The GSG grants are set up to serve graduate students. We want to support the professional development of students and to support students’ research. It’s very important to make sure that your department is represented in the GSG. Your rep needs to attend at least 75% of the bi-monthly senate meetings. I highly recommend that you come to our first senate meeting on September 10th. Everyone is welcome and if you think that you want some leadership experience, you can help represent your department (and ensure that you’re eligible to apply for grants) GSG Grants Workshop

Grant Cycles GSG funds up to $850 per cycle Fall Application Cycle Deadline is September 30th at 5pm Spring Application Cycle Includes summer session Deadline typically in February Reimbursement of expenses incurred during previous application cycle There are two application cycle for our grants. GSG Grants Workshop

Funding Categories Travel to Present Degree Related Expenses to travel to and present at a conference or professional meeting Only one individual funded per presentation Degree Related Professional development or networking opportunity Research supplies (including undergraduates) Travel expenses to a conference if not presenting GSG Grants Workshop

Application Process The application includes: Abstract: 2 typed pages, double-spaced, 12 pt Times New Roman font, 1” margins Itemized Budget Budget Explanation Submit a single pdf that includes your abstract, budget, and budget explanation GSG Grants Workshop

Application Process FOLLOW INSTRUCTIONS CAREFULLY! Deductions are strictly applied Late submissions are not accepted Rejections can happen! Content-based rather than merit-based format Clarity, sentence structure, intent and purpose Follow the examples on the GSG’s website GSG Grants Workshop

Copy of itemized budget example available on GSG Grants website: Application Process Copy of itemized budget example available on GSG Grants website: http://www2.umaine.edu/gsg/grants/ GSG Grants Workshop

Application Process Seek assistance from: Your advisor or graduate coordinator Other graduate students in your department The Writing Center at 402 Neville Hall (9-5pm), Fogler Library (6-8pm) Website: http://www.umaine.edu/wcenter Tel: (207) 581-3828 Paige Mitchell works with international students GSG Grants Officers GSG Grants Workshop

Application Review Applications are anonymously reviewed Interdisciplinary panel of graduate students Write to an educated general audience Unfamiliar with the merits of your work Eliminate jargon or colloquial language Professional and University benefits Grants awarded at 100%, 75%, and 50% of the amounts requested Consider alternative sources of funding

Funding Obligations Awardees must submit all original receipts with a typed, dated, and signed report by deadline specified in the application Proof of presentation required for travel-to- present category Conference itinerary or web listing Submit proof of presentation and original receipts as soon as possible after the conference GSG Grants Workshop

Funding Obligations Funds can only be used for specific items approved in the application budget Misused or unused GSG funds must be returned to the grants officer with: Letter of explanation Check payable to: Graduate Student Government GSG Grants Workshop

Clubs & Organizations GSG will award up to $600 per year to clubs and organizations that promote professional, educational, cultural, and/or social engagement of the graduate community Guest speakers in relevant field Networking opportunities GSG does not fund social events. Beer and pizza parties Bowling night Explain social events versus social clubs: i.e. Habitat for Humanity social group -we would cover cost of driving to building sites but not fund a night out to discuss which sites to go to GSG Grants Workshop

Clubs & Organizations Clubs seeking recognition submit an application to the GSG Senate for approval. Briefly describe the purpose of the club and its role in the graduate community Clubs must apply for funding each year Clubs that receive funding must submit an annual report that includes: Names of Executive Committee and GSG senator Outline of the activities conducted List of expenses with original receipts Statement reflecting benefits to graduate community GSG Grants Workshop

Clubs & Organizations Funds are not dispersed until the department’s GSG senator confirms that the club meets the GSG mission to serve the professional and social life of graduate students GSG Grants Workshop

Partial List of Graduate Clubs Chemical Engineering Graduate Students Clinical Psychology Diversity Committee English Graduate Students’ Association Food Science Club Graduate Business Association National Association of Women MBAs National Society of Black Engineers History Graduate Student Association School of Marine Sciences Club Wildlife Ecology Graduate Student Group Women in Academia GSG Grants Workshop

Contact Information Graduate Student Government Attn: Grants Officer University of Maine 5755 Stodder Hall Orono, Maine, 04469-5755 Email: umaine.gsg.grants@gmail.com Website:www.umaine.edu/gsg/grants GSG Grants Workshop