NIH Biosketch and Other Support Training July 18, 2017 Presented by the Health Sciences Research Service Core Brianne Decker - Sr. Fund Manager Leticia Hu – Sr. Fund Manager Jill I. Weller – Training Grant Analyst

Presentation Outline Objectives and Background NIH Biosketch NIH Other Support NIH Data Table 4 Quiz & Questions

Today’s Objectives To promote accuracy and consistency in the grant process Offer tips and tools on how to gather and verify data Highlight the differences between Research Support and Other Support Answer FAQ’s Need to reword first bullet point

Background How much grant funding at UCSD in FY16? $1.1 Billion 1404 Ladder-Rank Professor in FY16 Approximately how many proposals did UCSD submit in FY17? Health Sciences (HSSPPO) - 3500 OCGA – 4500 Over 1050 participating faculty on training grants

NIH Biosketch Leticia Hu

Purpose of Biosketch Highly formatted component of a grant proposal Enables reviewers to evaluate the qualifications of the PI and key personnel that will be executing the research project

What do Reviewers look for in the Biosketch? Is the PI qualified to do the job? Does the PI have peer-reviewed publications relevant to the proposal? Format and layout matter Importance of the Biosketch should not be underestimated!

Biosketch Sections Name, eRA commons, Position, Education & Training Personal Statement Positions and Honors Contributions to Science Research Support and/or Scholastic Performances

Biosketch Correct form NIH Header is OK 5 Page limit Mandatory for Key personnel Optional for project personnel Should match the credential field in R&R application Oldest to newest

Biosketch Should be relevant to each application emphasize role: Leadership Expertise Training Grant Faculty – mentor experience Customize the personal statement for each grant proposal by mentioning the name of the grant proposal and speak to funding mechanism Up to 4 citations allowed

Biosketch List in chronological order, conclude with most current position

Biosketch Description of each contribution should be no longer than ½ page, including citations List up to 5 most significant contributions: Historical background Central findings Influence of the finding on the progress of science and how it applies Specific role in described work Cite up to 4 publications per each contribution List PMCID URL link to MyBibliography optional Only .gov links allowed

Biosketch List ongoing support first List Project/Grant Number PI Name on project – in parenthesis Project Dates, not budget dates Project Name/ Title of Grant Major Goal – usually one or two sentences Role Do not confuse Research Support with Other Support Other Support information is NOT collected at the time of application submission. Do not include the number of person months or direct costs Up to 3 years of completed support

Biosketches for Fellowships Predoc and postdoc fellowship applicants can skip the “Research Support” section and must complete only the “Scholastic Performance” section However, when these applicants also have Research Support, they may complete both sections List course title with grades

FAQ’s Q. Can the same citation be referenced multiple times in the biosketch? A. Yes Q. Do you have to include the My Bibliography (.gov) URL link? A. No, it’s optional Q. Do Biosketches undergo validations in ASSIST? A. Yes, checked for page limits, PDF format and attached for every key person Q. How do I search for an eRA Commons user name? A. See next slide

eRA Commons Anyone who has eRA Commons role of AO or SO can verify user ID’s in Commons

eRA Commons

eRA Commons

eRA Commons Anyone who has eRA Commons role of ASST

eRA Commons

eRA Commons

FAQ’s Q. Is there a tool that can help me prepare an NIH or NSF biosketch? A. Yes. NCBI’s The Science Experts Network Curriculum Vitae (SciENcv) is a platform for maintaining a CV and automatically generating a Biosketch required for federal (NIH, NSF, DOD, DOE, EPA) grant applications https://www.ncbi.nlm.nih.gov/sciencv/

Tips and Tricks NSF Search Tool http://www.nsf.gov/awardsearch/advancedSearch.jsp Does not show direct cost amounts DOD Search Tool http://cdmrp.army.mil/search.aspx

Tips and Tricks Other options (access can be limited) Payroll system (PPS) - Employeelink Award Document Lookup – Financiallink https://awards.bfs.ucsd.edu/ Electronic Proposal Development (ePD) https://epd.ucsd.edu/ Querylink NIH RePORTER https://projectreporter.nih.gov/reporter.cfm

NIH RePORTER https://projectreporter.nih.gov/reporter.cfm Parameters PI Name Organization Active Projects (default)

NIH RePORTER https://projectreporter.nih.gov/reporter.cfm Clean up header https://projectreporter.nih.gov/reporter.cfm

NIH RePORTER Clean up header

Project Number or Application ID 1 R01 CA654321-01A1

NIH Handout

Biosketch Checklist

NIH Other Support Brianne Decker

Purpose of Other Support Submitted at Just-in-Time (JIT) and Progress Report (RPPR) Research funding either active or pending review or award on which key person shows effort, including: Federal, Non-Federal, Commercial or Institutional Research grants & contracts Cooperative agreements Institutional awards Training awards, prizes, gifts, LSA do not need to be included Did we want to shorten the wording?

What do Reviewers look for in the Other Support? Overlap of scientific goals Overlap of financial support Over-commitment of effort/person months for key personnel

Other Support Sections Active: Research project awarded and not expired Inactive: (Only on Progress Report - RPPR) A previously active grant has terminated Pending: (Only on New or Renewal - JIT) Research project submitted but not awarded or rejected Overlap: Scientific goals, financial support and/or commitment that would duplicate proposal under review

Other Support - JIT List ACTIVE first Full Grant Number with current year Current project period, not budget year Person Months for current year Source of Support Current Annual Direct Costs Title of Project/Grant Pending is not called out! Major Goals List PENDING Note applicable OVERLAP: Scientific, Budget, Effort If none, so state

3 Types Overlap Scientific: Substantially the same research is proposed in more than one application or is submitted to two or more different funding sources for review and funding consideration A specific research objective and the research design for accomplishing that objective are the same or closely related in two or more applications or awards, regardless of the funding source

3 Types Overlap (cont.) Budgetary: Duplicate or equivalent budgetary items (e.g., equipment, salary) are requested in an application but are already provided for by another source Commitment: Key or senior personnel time commitment exceeds 100 percent (i.e., 12 person months), whether or not salary support is requested in the application

How to Address Overlap Explain: Potential scientific, budgetary and/or commitment overlap when submitting other support Resolution of Overlap: Address at the time of award in conjunction with applicant institution officials, the PD/PI, and awarding agency staff

How to Address Overlap (cont.) The PI should always address any scientific overlap “Potential commitment overlap for Dr. ________ between (insert grant #) and the application under consideration. If the application under consideration is funded with Dr. ________ committed at (insert calendar months), Dr. _________ will ….. (ex. request approval to reduce months, reduce effort accordingly, etc.)”

RPPR Other Support

RPPR (Progress Report) List ACTIVE first Format same as JIT, with these added annotations: (THIS AWARD) (NEW) – Since last RPPR was submitted INACTIVE– Since last RPPR was submitted OVERLAP

FAQ’s Q. Do I have to submit Other Support for key personnel on an RPPR? A. Only if there is a change in active support Remember to indicate change Q. Is Other Support submitted at the time of a competing application? A. Only if the RFA specifically calls for it, otherwise NO for an NIH application Q. What is the maximum effort allowed on grants at UCSD? A. 97% or 11.64 calendar months

FAQ’s Q. What should be listed for direct cost during NCE; the last year’s direct cost, or what is remaining? A. The direct costs from the last year What should I do if NCE is pending? A. Keep it listed in the Active section. Put the proposed new dates in parenthesis next to the previous dates, note that NCE pending Q. How do I convert percentage of effort into person months? A. See next slide

FAQ’s Q. Should VA activity be included on Other Support? A. Yes, sponsors are expecting disclosure each investigator’s total research activity to ensure no scientific or budgetary overlap. Should be clearly noted for both institutions so that separate appointments can be considered independently when determining overlap What should be noted for person months on RPPR? A. Anticipated person months in the next budget period Q. What should be noted for direct cost on a multi-project award? A. The current annual direct cost of the project on which investigator participates as key personnel

Converting % Effort to Person Months Multiply the percentage effort associated with the project by the number of months of investigator’s appointment For example: 25% of a 9 month academic year appointment = 2.25 academic months (9 x 0.25 = 2.25) 10% of a 12 month calendar appointment = 1.2 calendar months (12 x 0.10 = 1.2) Tip: Track PI’s effort on monthly financial report to ensure less than 25% variance in proposed vs. actual effort.

Training Grants Data Table 4 Jill Weller

Training Grant – Data Table 4 List Fund source as NIH, AHRQ, NSF, Other Fed, Univ, Fdn, or Other Role – should be PI or Project PI only (NO Co-I unless a multi PI Project)

FAQ’s Q. If you are in a no-cost extension year, do you list zero or do you list the amount of funds carried forward? A. List the amount of direct cost funds that are remaining in the grant award Q. Is Table 4 the same as Other support? A. No. Effort, pending, completed are not included

Exercise

Find the Error - Biosketch Missing eRA Commons Username Check form, 2015

Find the Error - Biosketch Not chronological order

Find the Error - Biosketch 4 Publications only Not a .gov URL

Find the Error - Biosketch Grant has ended Pending is NOT included in Biosketch, should be completed

Find the Error - Other Support Should be ACTIVE not current Missing OVERLAP

Find the Error - Data Table 4 No, Co-I is to be listed on an R01 Grants ended Verify dollar amounts for the project

Biosketch Resources https://grants.nih.gov/grants/forms/biosketch.htm

Other Support Resources https://grants.nih.gov/grants/forms/othersupport.htm

Data Table Resources https://pulse.ucsd.edu/departments/research-service-core/training-grants/Pages/default.aspx

Resources http://blink.ucsd.edu/sponsor/rsc/

Brianne Decker - Sr. Fund Manager Leticia Hu – Sr. Fund Manager Jill I. Weller – Training Grant Analyst