2016 New York State Emergency Response Plans An update and overview for Nassau & Suffolk Associations of School Business Officials October 28, 2016 “IT’S NOT PARANOIA, IT’S PREPAREDNESS” COVERT INVESTIGATIONS & SECURITY INC.-Donald R. Flynn & EASTERN SUFFOLK BOCES- Jonathan Hark

ALL HAZARDS APPROACH & THE GUIDEBOOK-some annexes NATURAL DISASTERS SEVERE WEATHER(HURRICANES, EARTHQUAKES) CHEMICAL OR HAZARDOUS SPILLS BUS ACCIDENTS & BUSES AS TARGETS ACTIVE SHOOTER/ACTIVE KILLER BOMB THREATS FIRE AND EVACUATIONS MEDICAL EMERGENCIES ZIKA, WEST NILE, PANDEMIC FLU/ EBOLA STUDENT OR STAFF DEATHS ACTS OF TERRORISM OR WAR

WHAT ARE THE DISTRICTS PRIORITIES WHAT ARE THE DISTRICTS PRIORITIES? AND HOW DO WE BEST MAXIMIZE OUR RESOURCES ? PERSONNEL PROTECT STUDENTS, PROTECT STAFF, THE SCHOOL COMMUNITY SOLUTION- REDEPLOYMENT OF PERSONNEL METHOD- INCIDENT ANALYSIS, NOT PAST PRACTICE TECHNOLOGY VIDEO SURVEILLANCE – LEVERAGING YOUR CURRENT CAPABILITIES ACCESS CONTROL GPS INTEGRATION & ESTABLISHMENT OF A CENTRALIZED COMMAND CENTER FINANCIAL PROTECT ASSETS - DISTRICT AND PERSONAL BUDGETARY CONSIDERATIONS- DEVELOP 1, 3 & 5 YEAR SECURITY PLANS LONG TERM SUSTAINABILITY- TOO MANY DISTRICTS FAIL TO LONG TERM PLAN

2016-2017 RESPONSE PLAN UPDATES- MEMOS 5/19/16 & 8/12/16 NYS GUIDE FOR EMERGENCY RESPONSE PLANNING AND THE VERBIAGE WITHIN IT MUST BE UTILIZED-memos were subsequent to the budget SOME EXAMPLES: S- SHELTER IN PLACE H- HOLD IN PLACE E- EVACUATION L- LOCKOUT L- LOCKDOWN New York State Guide to School Emergency Response Planning-submitted by 10/15

2016-2017 RESPONSE PLAN UPDATES- MEMOS 5/19/16 & 8/12/16 TO INCLUDE POLICIES & PROCEDURES FOR CONTACTING PARENTS, GUARDIANS OR PERSONS IN A PARENTAL RELATION IN THE EVENT OF AN IMPLIED OR DIRECT THREAT OF VIOLENCE BY A STUDENT AGAINST THEMSELVES OR OTHER, TO INCLUDE SUICIDE. DISTRICT TO SUBMIT CERTIFICATION THAT ALL STAFF HAVE BEEN TRAINED IN THE EMERGENCY RESPONSE PLAN TO INCLUDE VIOLENCE PREVENTION AND MENTAL HEALTH BY SEPTEMBER 15TH, ALL NEW HIRES MUST BE TRAINED WITHIN 30 DAYS OF HIRE. HOW IS THIS BEING CONDUCTED AND HOW IS THIS BEING DOCUMENTED- BEDS REPORTING (HOW IS THIS BEING FUNDED??) DESIGNATION OF CHIEF EMERGENCY OFFICER TO COORDINATE BETWEEN STAFF AND FIRST RESPONDERS: TO ENSURE COMPLETION OF THE EMERGENCY RESPONSE PLAN AND THAT THE PLAN BE KEPT CONFIDENTIAL EXCEPT TO AUTHORIZED STAFF AND LAW ENFORCEMENT OFFICERS. RESPONSE PLANS TO BE “ALL HAZARDS” APPROACH AND TO BE INCLUSIVE OF FD AND AT THE DISCRETION OF THE BOE A STUDENT REP, BUT THE STUDENT MAY NOT HAVE ACCESS TO CONFIDENTIAL PLANS OR CONFIDENTAL PLANNING

2016-2017 RESPONSE PLAN UPDATES- MEMOS 5/19/16 & 8/12/16 ELIMINATED PROVISIONS FOR SINGLE BUILDING DISTRICTS TO CREATE A BUILDING LEVEL RESPONSE PLAN THAT INCLUDES ALL ASPECTS OF THE DISTRICT PLAN PLANS TO BE MADE AVAILABLE FOR PUBLIC COMMENT, HOWEVER FOR PURPOSES OF CONFIDENTIALITY THE SPECIFICS OF THE BUILDING LEVEL RESPONSE PLAN NEED NOT BE DISCUSSED IN PUBLIC ****************************************************************************************************** DRILLS- FULL SCALE EVACUATIONS EVERY OTHER YEAR 12 DRILLS- 4 OF WHICH MUST BE LOCKDOWN DRILLS- THE FIRST 8 MUST BE COMPLETED BY 12/31 (INSTEAD OF 12/1) 1ST LOCKDOWN DRILL (ANNOUNCED) WITHIN THE FIRST 3 WEEKS OF SCHOOL 3 ADDITIONAL LOCKDOWN DRILLS TO BE ANNOUNCED DURING THE REMAINDER FIRE DRILLS SHOULD INCLUDE THE FOLLOWING A) BLOCKED EXITS B) CONDUCTED DURING LUNCH AND RECESS PERIODS TO ENCOMPASS ALL ASPECTS OF THE SCHOOL DAY

EXAMPLE OF TRAINING & ENHANCED TRAINING TRAINING – ENHANCED FEMA/DHS CERTIFICATION ICS 100 FOR SCHOOLS IS 360 PREPARING FOR MASS CASUALTIES-A GUIDE FOR SCHOOLS IS 362 MULIHAZARD EMERGENCY PLANNING FOR SCHOOLS IS 906 WORKPLACE SECURITY AWARENESS IS 907 ACTIVE SHOOTER-WHAT YOU CAN DO IS 914 SURVEILLANCE AWARENESS: WHAT YOU CAN DO IS 915 PROTECTING CRITICAL INFRASTRUCTURE AGAINST INSIDER THREATS Ensure CPR/AED certification for all security staff Enhance the threat assessment process to include workshops PLANS- Review, critique, tabletop and drill as a team effort DEESCALATION TECHNIQUES THE DANGERS OF SOCIAL MEDIA AND FRATERNIZATION IN THE WORK ENVIRONMENT

CURRENT MUTILAYERED ACCESS CONTROL MOST IMPORTANT ASSET IS THE “PEOPLE PIECE” OMNIPRESENCE, VIGILANCE AND A SENSE OF RESPONSIBILITY OUTER PERIMETER SECURITY COMMAND CENTER STAFFED EXTERIOR VIDEO SURVEILLANCE PROX CARD READERS AT DESIGNATED EXTERIOR DOORS EXTERIOR INTERCOMS FOR GREETING VISITORS INTERIOR/LOBBY CAMERAS FOR MONITORS VISITOR MANAGEMENT IN ALL BUILDINGS SECURITY VESTIBULES AT THE BUILDINGS 3M SECURITY FILM ON ALL OFFICE & VESTIBULE GLASS

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