AELAS and AzEDS Update Presented to: ASCUS Meeting February 10, 2017 Mark T. Masterson Chief Information Officer Sr Program Manager: Sheri Fimbrez

Current state Operational Data Store OEMS “One Stop Data Shop” AzEDS 2 Note – Not depicted but also part of current state are: Staff / HQT – applications currently pulling data directly and will streamline in future state STC in AzEDS Calendar (Enterprise) Current state Manage Organization Entities (Districts, Charters, etc) 1 2 Multiple Copies of Student Data *Data integrity and quality at risk AZDash Enterprise OEMS CTE 6 MCESA 7 School Finance Systems Operational Data Store “One Stop Data Shop” Budgets Health & Nutrition Payments (APOR/CHAR) 6 ESS Manage Student Data (Memberships, SPED, ELL, etc) 4 SAIS - 915 Process (FY16, FY15, FY14) AzEDS Accountability 3 SAIS – Student Details Assessments Azella & AIMS only External Assessment Data Sources (AZMerit, ACT, Stanford, Gold, …) 5 20+ Additional Agency Applications

ER Studio & Data Dictionary Future state Reporting Visualizations (TO BE) NEW School Finance Systems (TO BE) Manage Organization Entities (Districts, Charters, etc) OEMS Payments AZDash Budgets CTE Operational Data Store “One Stop Data Shop” Manage Student Data & Student-Teacher-Course (STC) (Memberships, SPED, ELL, etc;) MCESA AzEDS Health & Nutrition ER Studio & Data Dictionary ESS Manage Staff Data Staff (tbd) Accountability EdFacts Assessments External Assessment Data Sources (AZMerit, ACT, Stanford, Gold, …) Streamline Agency Applications (TO BE)

AzEDS website and blogs Working on proactively communicating upcoming changes Especially rules so you know what is coming Calendar Upcoming releases Important dates Publish known issues and status weekly

AzEDS recent fixes Reports Integrity Rules Drop Out Recovery Report (DRP10) fix – extra blank pages removed TRANS15 report – added DRP transactions for verification SPED72 – Schools were not correct in selection list (did not impact any access to student data, just extra schools that should not be there) Integrity Rules 10064 checking for grade changes greater then one grade changed to Informational vs Failure 40065 – rule was not checking private placement need and erroneously failing Aggregation (ADM Calculation Engine – ACE) ADM calculation for AOI students updated

AzEDS known issues Integrity known issues: SPED Rules – 40044, 40061, 40067, 40057 all fixed and ready to be released (holding a couple days to ensure Data Push for February is complete first) Drop Out Recovery rule – 80028, some are students are failing even with correct data Membership Rule – 10081, students who re-enroll in same school A handful of students are impacted by bugs with following rules – 10120, 20017 ADM Interval issue for students having gaps between enrollment dates (QA started; target early March) SPED72 – display issue, additional incorrect schools displaying in drop down

New enhancements and reports AzEDS Student Analysis Tool - Phase I released!!!!! A user who normally runs the STUD15 or the STUD10 for Student School Enrollment, FTE, Tuition Payer and Special Enrollment information and the ELL10, SPED10, SUP10 and SUPP11 while analyzing data for a single student can use this tool to see all the current data for these different areas in a single screen. Still to come in future releases – Integrity Tab, ADM Tab, transactions posted by resource type and more … Reports New ELL Program Participation Report (ELL71) Upcoming change – sort by Grade (working to get into an upcoming release)

Upcoming enhancements AzEDS Platform API 3.0 (going live 7/1) – EdFi 2.1 and Link Membership to DOR; Calendar impacted due to EdFi but will not replace Enterprise for FY18 (current method of adding calendars) New Azure database hardware and Azure model Tools NEW Split Tool (Early April) Enhancements to Student Analysis Tool (Early April - Phase 2) Integrity Rules New! Support Program Rules (Mid Feb) New! Accountability Non-Payment Rule to check for race (very important for State reporting) Enhance 10091 – Attendance outside of enrollment – do not fail where attendance is + 10 consecutive days after withdrawal date New! Accountability Non-Payment Rules (Early April) NEW Gold Canyon Diploma (GCD) Rules/Reports/Calculation

Upcoming report enhancements Report Performance Hardware – February Split Reports into two categories – approach varies by type of report Non real-time reports– separate and index (Mar/Apr) Real-time/verification reports – performance tune by report - starting with STUD10 (Mar/Apr) Enhance ELL Program Participation Report (ELL71) Upcoming change – sort by Grade NEW - Limited ADM Summary Report NEW – Concurrency – either separate Report or included in Limited ADM EX-1 (Target by June) OCT1 FED SPED - Enhance to better support LEA needs; 2/24 filter out younger than 3 older than 21 Analyzing all enhancement requests received on Reports to try to complete some in Q4

ADEConnect Entity Administration Presented to: ASCUS Meeting February 10, 2017 Mark T. Masterson Chief Information Officer Entity Admin Team: Karen Bowers & Jeff Powell

Presentation outline Review Entity Administration highlights Entity Administration demo Call for User Acceptance testers Q&A

Entity Administration highlights Cross-browser compatibility Real-time updates Bulk new accounts creation Bulk role assignment/removal

Entity Administration demo User Acceptance Testing (UAT) environment Call for User Acceptance testers Contact ADEConnect@azed.gov NewEA.District-Chandler@test.net P@ssword1

Questions?

Service Manager Self-Service Portal Presented to: ASCUS Meeting February 10, 2017 Mark T. Masterson Chief Information Officer Lori Ventura

Agenda Accessing the portal New terms Preview the Service Manager Self-Service Portal Review Quick Reference Guides (QRGs) Beta testing timelines

Accessing the portal Service Manager authenticates users based on ADEConnect accounts. Anyone with an ADEConnect account can access the portal There is no associated role within ADEConnect to use the portal It authenticates security based on the user’s email address and password associated to the ADEConnect account

Don’t have an ADEConnect account? Self-registration method Easily create a Self-Registration account using the Event Management System Also provides info on classes and seminars offered by ADE Entity Administrators method Entity Administrators (EA) can create an account on behalf of the requested user using the EA portal within ADEConnect EA needs the user’s first, last and email address No need to assign a relationship to an LEA/school or role

New terms… Service Manager Self Service Portal Service Catalog Service Offering Request Offering Help Article

Quick Reference Guides (QRGs) 5 QRGs have been written with a user in mind Accessing the Portal Searching for Help Articles Rating and Flagging a Help Article Creating a ticket Viewing tickets

Dates for roll-out 2/7 – hold kick-off beta test meeting 2/8 – deploy to beta testers Weekly 45 minutes meetings to discuss opportunities for enhancements and key successes to the portal Tuesday, February 14; 1pm Tuesday, February 21; 1pm Tuesday, February 28; 1pm 3/7 – Go Live **Schedule subject to change

Thank You Mark T Masterson Chief Information Officer (602) 542-3542 Mark.Masterson@AZED.gov