Safety Representative Orientation Training Environmental Health & Campus Safety

Training Outline Campus Health & Safety Importance of Safety Representatives Frequently Asked Questions Role of a Safety Rep Emergency Action Plan (EAP) Report Concerning Activities / Behavior Questions

Campus Health & Safety EH&S ECU Police Prospective Health (252) 328-6166 ecu.edu/oehs ECU Police (252) 328-6787 ecu.edu/police Prospective Health (252) 744-2070 ecu.edu/prospectivehealth Industrial Hygiene & Safety Environmental Management Workers’ Compensation Emergency Management Law Enforcement Personal Safety Alcohol & Drug Awareness Active Shooter Response Radiation Safety Biological Safety Infection Control Employee Health

Campus Health & Safety Endorsed by University Administration. Protect / promote the health and safety of students, employees, patients, visitors, and the environment . Success depends upon the conscientious and cooperative efforts of all. Expectation that every employee actively promotes / supports safety and environmental programs.

Campus Health & Safety Shared responsibility for safety and environmental compliance. Chancellor / Administration has ultimate responsibility. Program responsibilities are delegated to campus health and safety groups. Faculty / staff responsible for complying with established programs and policies. Safety Rep serves only as a coordinator.

Importance of Safety Reps Serves as the POC for department / building. Maintains general awareness of the health and safety conditions within department / building. Serves a critical role in implementation of EH&S programs. Additional set of eyes and ears for campus safety.

Frequently Asked Questions How demanding is the role of a Safety Rep? Safety Reps are responsible for developing and annually updating the EAP. Safety Reps should attend annual EH&S training. The role should require minimal time. I’m not an emergency responder, why should I be a Safety Rep? Safety Reps are not emergency responders. Safety Reps coordinate with University officials and emergency responders.

Role of a Building Captain Point of contact for when officers check building. Point of contact for emergencies. Point of contact for inspections and fire drills. Relay of safety information from ECU-PD/EH&S to building occupants. Maintain a current list of safety reps in building.

Role of a Safety Rep Safety Reps have a defined role in campus safety & preparedness: Coordinates the development and annual submission of a department / building EAP and coordinates with building occupants during emergencies. In addition, they serve as the communication liaison between Environmental Health & Campus Safety and building occupants.

Role of a Safety Rep Provides building occupants with emergency planning information and distributes safety- related information. Emergency Management Preparedness Weather Preparations / Announcements Fume Hood / Power Outages Program / Policy Updates Evacuation Drills

Role of a Safety Rep Does not assume primary responsibility for safety. Rather, requests and coordinates assistance from EH&S. Completion of annual Safety Rep training and meetings, as necessary. Conducts or facilitates self-inspections / hazard assessments.

Role of a Safety Rep During Emergencies In consultation with emergency personnel, as available, make the determination to take protective measures, such as: evacuation, shelter-in-place, or Run. Hide. Fight.® Notify building occupants of the appropriate protective action(s) to take. Coordinate with building occupants to ensure the building is secured, as possible.

Role of a Safety Rep During Emergencies Serve as a liaison between emergency response personnel and building occupants: Coordinate use of any department / building emergency supplies. Act as coordinator of the department / building at the Evacuation Assembly Area. Implement accountability checks, when appropriate.

Safety Rep Job Sheet Annual As-Needed Inspect department / building for clear exits, safety hazards, etc. Revise building EAP. Participate in fire drill(s). Share EAP with department / building occupants. Attend annual training. Participate in University exercises. Assist with actual incidents.

Emergency Action Plan (EAP) The first step when developing an EAP is to conduct a risk assessment to identify potential hazards. An understanding of what can happen will enable you to develop plans and procedures to prepare your department / building.

Emergency Action Plan (EAP) Template Building Specific Information Fire Safety & Evacuation Shelter-in-Place Run. Hide. Fight.® Communication Plan Reference Material Moving forward, this template may grow to include other hazards…

Building Specific Information Building Name Department Name Department Head Building Captain Safety Rep(s)

Fire Safety & Evacuation Evacuation Assembly Points Away from traffic, fire lanes, fire hydrants, parking lots. At least 100 feet from the building. Building Specific Hazards Chemical storage, compressed gas, dangerous equipment, etc. Areas of Rescue Assistance Location where individuals who may require assistance during evacuation can wait until rescue personnel arrive.

Fire Safety & Evacuation Defend-in-Place Last ditch effort if trapped by fire. Seal door / vents with towels, signal for help from window, call 9-1-1 to report emergency and location. Familiarization Building occupants should become familiar with the building floor plan and know the general location of pull stations, fire extinguishers, telephones, exit routes, and exit doors.

Fire Safety & Evacuation Employee Responsibilities & Procedures Assist with and encourage building evacuation each time the fire alarm is activated. At no time is any member of the community required or expected to place themselves in a position that will compromise his or her safety. Some department / building staff may be assigned specific responsibilities during a fire (i.e. secure vital documents, cash drawers, close doors, evacuate visitors).

Shelter-in-Place Shelter-in-place procedures are actions taken to seek immediate shelter indoors when emergency conditions do not warrant or allow evacuation, such as for severe weather or environmental hazard incident.

Shelter-in-Place Storm Refuge Small interior rooms or hallways located in the basement or lowest level(s) of a building. Occupants should avoid exterior doors, windows, and walls. Occupants should also avoid hazardous chemicals / equipment.

Shelter-in-Place Environmental Hazard Seek shelter in the nearest secure building. Select interior room(s) above ground floor, with the fewest windows or vents. Provide for department / building occupant safety by asking all to stay – not leave. Close all windows, exterior doors, and any other openings to the outside. Shut down ventilation fans and air conditioning, if possible.

Run. Hide. Fight.® If you are to ever find yourself in the middle of an active shooter event, your survival may depend on whether or not you have a plan. The plan doesn't have to be complicated. There are three things you could do that make a difference: Run. Hide. Fight.

Run. Hide. Fight.®

Run Hide Run. Hide. Fight.® When an active shooter is in your vicinity: If there is an escape path, attempt to evacuate, whether others agree to or not. Leave your belongings behind. Help others escape, if possible. Prevent others from entering the area. Call 9-1-1 when you are safe. Hide If an evacuation is not possible, find a place to hide. Lock and/or blockade the door. Silence your phone. Remain very quiet. Hide behind large objects. Hiding place should be: Out of view, provide protection, not trap or restrict your options for movement.

Fight 9-1-1 Run. Hide. Fight.® As a last resort, and only if your life is in danger: Attempt to incapacitate the shooter. Act with physical aggression. Improvise weapons. Commit to your actions. 9-1-1 When law enforcement arrives: Remain calm and follow instructions. Keep your hands visible at all times. Avoid pointing or yelling. Know that help for the injured is on its way.

Lockdown Identify exterior and interior locking mechanisms. Pre-identify “safe rooms” in your department / building. Safe rooms are interior rooms without windows or hazardous chemicals / equipment and can be locked from inside. If building occupants cannot run or escape safely, safe rooms should be used as hiding locations. Some situations will not allow for the time or space to take cover in these pre-identified locations, so another option / space must be utilized.

Communication Plan A plan should be developed to ensure all employees are made aware of any hazards that may endanger employees, students, and visitors. All employees are encouraged to sign up for ECU Alert SMS text messages at www.ecu.edu/alert.

Reference Material Fire Safety & Evacuation How to Survive an Active Shooter Shelter-in-Place Recommendations Severe Weather Environmental Hazard Incident ECU Alert Helpful Contacts & Resources General Safety Information

Reminders The EAP is a “living document.” While plans are beneficial resources, they are ineffective unless you (the Safety Rep and Building Captain) and occupants know how to use the plans. Update the EAP annually. You may contact EH&S or ECU Police to schedule a drill or training event.

Report Concerning Activities / Behavior Non-Emergency Tips Emergency Options Assault / Abuse Concerning Behavior Harassment / Bullying Mental Health / Suicide Safety / Repair Issue Suspicious Activity Call 9-1-1 Call ECU Police Message ECU Police You can submit tips anonymously!

How to Report an Emergency Call 9-1-1 Describe the nature of the emergency Be clear and accurate Stay on the line Remain calm Send extra person to meet emergency personnel to guide them to location Provide the following information: Name of building Area located (room / floor) If outdoors, name of cross streets, buildings, landmarks Provide your name and number

ECU Alert Emergency Notification System www.ecu.edu/alert Email Collection of communication tools used to distribute emergency notification and information. Used when there is a need to push critical information to the University population. www.ecu.edu/alert Email VOIP Phones Indoor / Outdoor Speakers Computer Pop-up Messages LCD Screen Messages Social Media Hotline(s) SMS Text Messages

For Additional Information Business Continuity Chemical Inventory Management Hazardous Waste Workers’ Compensation Asbestos Awareness Ergonomics EH&S Training Self-Inspection / Hazard Assessment www.ecu.edu/oehs

ecu.edu/prospectivehealth Questions? EH&S (252) 328-6166 ecu.edu/oehs ECU Police (252) 328-6787 ecu.edu/police Prospective Health (252) 744-2070 ecu.edu/prospectivehealth

Verification of Completion Click the link below to verify your completion of the Safety Representative Orientation Training. If you have any questions or concerns contact EH&S at 328-6166 or safety@ecu.edu Verification Link