New IESHRM Board Member Orientation For Chapter Officers, Directors and Chairs Inland Empire SHRM• Joey Kolasinsky, SHRM-SCP, SPHR• 2017

Welcome to SHRM! Welcome to your leadership position in our Chapter and SHRM! This presentation is designed to guide you in your new role as a volunteer leader. It will give you an overview of SHRM’s and our Chapter’s organization, mission, and services. Your work as a volunteer leader is vital in helping SHRM realize its goals as a professional human resources association.

About SHRM Overview The Society for Human Resource Management (SHRM) is the world’s largest association devoted to human resource management. Founded in 1948, SHRM currently has more than 575 affiliated professional chapters and 400 student chapters. SHRM headquarters is in Alexandria, VA. SHRM has more than 280,000 professional and student members in more than 140 countries. SHRM has about 400 staff members and more than 6,000 volunteer leaders! Visit SHRM Online at www.shrm.org

About SHRM SHRM’s Vision SHRM is a preeminent and globally-recognized authority whose leadership, perspective, resources, and expertise are sought and utilized to address the most pressing current and emerging human resource management issues.

About SHRM SHRM’s Mission SHRM is a globally recognized HR professional society that exists to develop and serve the HR professional, and advance and lead the HR profession. SHRM provides education, thought leadership, certification, community, and advocacy to enhance the practice of human resource management and the effectiveness of HR professionals in the organizations and communities they serve.

About SHRM SHRM’s Strategy SHRM’s strategy is to serve HR professionals and their organizations, and to advance the HR profession by having the largest and most globally-recognized membership society; having the most vetted and trusted content; offering the preeminent HR certification; providing leadership in HR competency-based professional development and resources; and expanding our brand positioning through executive-level engagement. Financially, SHRM operates at a sustainable margin and uses its resources judiciously to invest in the profession.

About SHRM SHRM’s Value Proposition SHRM is the largest HR professional society in the world providing trusted content, insights, and expertise that human resource professionals, businesses, and legislators rely on to address business challenges.  To serve the needs of its growing global membership, SHRM delivers the latest knowledge and timely information resources; it advocates on behalf of the HR profession; and it creates an HR community dedicated to resolving business issues and improving organizational performance through HR best practices.

Membership Advisory Council About SHRM SHRM’s Volunteer Leadership Structure SHRM® Board Membership Advisory Council Regional Councils Members State Councils SHRM is “profession-focused, member-driven, volunteer-led, and staff-managed.” The very structure of SHRM and the involvement of the volunteer leaders support this position. Each of these entities plays an integral part in the success of SHRM – let’s talk about each one in more detail. Chapters Staff Support

Membership Advisory Council Our Chapter SHRM Local Chapter Affiliates Our Chapter is one of a network of 575 affiliated SHRM chapters Our chapter serves to provide local networking and professional development opportunities for our members Each chapter reports to into a State Council; our chapter president is our representative to the State Council Membership Advisory Council Regional Councils State Councils Local Chapters

Our State Council - CalSHRM SHRM State Council Affiliates Each state is governed by a state council with a state council director, who reports up to a regional council. State councils typically hold quarterly meetings for members to discuss issues and challenges, pending legislation, the HR profession, and how SHRM supports these. State councils engage in activities that raise the visibility and credibility of the HR profession and SHRM in the state. Membership Advisory Council Regional Councils State Councils Local Chapters

Membership Advisory Council Our Regional Council SHRM Regional Councils Each of the five geographic regions in the U.S. has a regional council, composed of the state council directors. The regional council provides a structure for state directors and state directors-elect to work together with SHRM staff. SHRM staff facilitates successful practice-sharing among state councils to achieve SHRM’s strategic priorities. Regional councils provide guidance and assistance to state councils and chapters. Membership Advisory Council Regional Councils State Councils Local Chapters

Our Regional Council SHRM’s Five Geographic Regions

SHRM Membership Advisory Council MAC The MAC is composed of five elected volunteer representatives, one from each of the regions. Serves as an interface and two-way channel of communication between the volunteer leaders and the SHRM Board of Directors. Provides input from the membership to the SHRM Board of Directors and feedback from the SHRM Board to the membership; and provides operational input to SHRM to ensure optimum service/support to and from the volunteer leadership. Membership Advisory Council Regional Councils State Councils Local Chapters

2016 Membership Advisory Council MAC North Central Region Angela Brawdy, SHRM-SCP, SPHR (Indiana) Northeast Region Susan Loynd, MA, SHRM-SCP, SPHR (Vermont) Southeast Region Sharon Sellers, SHRM-SCP, SPHR, GPHR (South Carolina) Southwest Central Region Jeff Owens, SHRM-CP, PHR (Oklahoma) Pacific West Region Michael Letizia, SHRM-SCP, PHR-CA (California) http://www.shrm.org/communities/shrmregions-statecouncils-mac/membershipadvisorycouncil/documents/2016%20mac%20operating%20guidelines%20-%20edit%20.docx

SHRM Board of Directors The Board of Directors provides leadership for SHRM by: Upholding SHRM's vision, purpose and values; Setting the broad policies, direction and priorities of the organization; Ensuring that SHRM has highly effective leadership; Providing fiduciary oversight; and Maintaining the integrity of SHRM services and products developed for the benefit of SHRM members. Brian D. Silva, SHRM-SCP, GPHR 2015-2016 SHRM Board Chair http://www.shrm.org/about/boardofdirectors/Pages/default.aspx

SHRM Executive Team Henry (Hank) Jackson, CPA President/CEO J. Robert Carr, JD, SHRM-SCP SVP, Membership, Marketing & External Affairs Elissa O’Brien, SHRM-SCP VP of Membership

SHRM Regional Teams Field Services Directors (FSDs) Main point of contact for State Councils, Chapters, and other SHRM members in their respective states/territories Communicate and promote SHRM vision, mission and strategic priorities Ensure that chapters maintain affiliation standards and guide them in growing membership and achieving excellence Find our FSD at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx

SHRM Regional Teams Member Engagement Associates (MEA), formerly Regional Administrators (RAs) Are the primary contact for: Chapter rosters and member lists; audits At-large labels Primary Chapter Designation forms Auditing and CFSP payment issues Any documents you need mailed to you Promotional materials General questions Find our MEA at: SHRM » Communities » SHRM Regions, State Councils, MAC http://www.shrm.org/Communities/SHRMRegions-StateCouncils-MAC/Pages/default.aspx

SHRM Staff – Regional Teams Divisional Directors Susan Post, SHRM-SCP, CAE Divisional Director – East Susan.Post@shrm.org Martha Ramirez, SHRM-SCP, CAE Divisional Director – Central Martha.Ramirez@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Jon Decoteau, SHRM-SCP Divisional Director – West Jon.Decoteau@shrm.org

SHRM Staff – Regional Teams Member Engagement Associates Crystal Adair Member Engagement Associate (MEA) AL, Bahamas, Bermuda, CT, DE, FL, GA, MA, MD, DC, ME, NC, NH, NJ, NY, OH, PA, Puerto Rico, RI, SC, VA, VT, WV Crystal.Adair@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Kimberly Goodwin Member Engagement Associate (MEA) AK, AZ, CA, CO, Guam, HI, ID, MT, NM, VN, CNMI, OR, UT, WA, WY Kimberly.Goodwin@shrm.org Nicole Hall Member Engagement Associate (MEA) AR, IA, IL, IN, KS, KY, LA, MI, MN, MO, MS, ND, NE, OK, SD, TN, TX, WI Nicole.Hall@shrm.org

SHRM Staff – Regional Teams Pacific West Regional Team Jon Decoteau, SHRM-SCP Field Services Director – CA Jon.Decoteau@shrm.org Dianna Gould, SHRM-SCP, CAE Field Services Director – AK, ID, MT, OR, WA, WY Pacific Council (Guam & N. Mariana Islands) Dianna.Gould@shrm.org Retain only “SHRM Staff – Regional Teams” slide that is applicable to your state; delete unnecessary slides and information Scott Ferrin, SHRM-SCP, PMP Field Services Director – AZ, CO, HI, NM, NV, UT Scott.Ferrin@shrm.org

SHRM Affiliated Chapters Two-way channels of communication between SHRM and members. Forums for personal and professional development of members. Opportunities to develop leadership, managerial, public-speaking and group decision-making skills. Membership Advisory Council Regional Councils State Councils Local Chapters

SHRM Affiliated Chapters Chapters are categorized into five sizes Small up to 100 members Medium 101–300 members Large 301–500 members Mega 501–1,000 members Super Mega 1,001+ members

SHRM Affiliated Chapters Chapter affiliation requirements By 12/31/16 25 in-chapter SHRM members and 51% of total chapter membership must be SHRM members [Membership in a SHRM local chapter is separate and apart from membership in the national SHRM organization.] Date is Under Review These are the new affiliation requirements that all chapters must meet by December 31, 2016. Chapters need to have at least 25 members and at least 51% of all chapter members need to be SHRM members. This year we began working with the “Fortune Forty Team” chapters, those falling below in these requirements – the goal is to ensure they receive the support needed to be successful in achieving the new requirements within the next five years.

Use of the SHRM “Affiliate of” Logo CORRECT LOGO USAGE INCORRECT LOGO USAGE Be sure that the logo you use has the registrata mark ®, not the trade mark ™

Board of Directors Sponsorship Chair VP Marketing Past President Chapter President VP Membership Membership Roster Chair Young Professionals Chair VP Marketing Social Media Chair Treasurer Sponsorship Chair Board Secretary President-Elect Programs Director Logistics Chair Conference Chair Past President Certification Director Legislative Director Legislative Chair Board of Directors Core Leadership Areas: Governance Membership Programs Certification Legislation Executive Board

Board of Directors Voting Rights, Etc. Executive Board Members – required participation in board meetings; ad hoc meetings may also be required CLA/Execs & Directors - required participation in board meetings; reporting updates for area Chair Board Members – required submittal of updates to CLA member prior to board meeting; report status updates to CLA member All board members should attend as many Chapter Meetings as possible and focus on serving our members!

2017 Board of Directors

Expectations for All Board Directors Governance Know and understand the purpose of the chapter charter Know and understand the purpose of the chapter bylaws Know and understand what constitutes a quorum for board decisions Review Roberts Rules of Order Planning Be present and engaged in chapter board meetings Participate in setting goals and carrying out plans for your specific area (organizational goals) Develop specific area objectives for the year (maintenance goals) Budgeting Develop specific area annual budget Operate responsibly within that budget Track and report

Our Chapter’s Charter Documents the relationship between SHRM and the chapter Spells out the legal use of the SHRM name, logo, and acronym A copy of our chapter charter is available at SHRM; contact our Member Engagement Associate (MEA)

Our Chapter’s Bylaws A copy of our chapter bylaws is available at SHRM; contact our MEA Chapter bylaws should be reviewed annually. Our bylaws were last reviewed on December 8th, 2016 Revisions must be sent to FSD for review and SHRM approval Any bylaws changes must be approved by SHRM before the chapter members vote (ratify)

Expectations for All Board Directors Board Meetings Presence at scheduled meeting or written report of progress Submit agenda items (reports, documentation, metrics, etc.) in advance Review and Update SHAPE Planning Worksheet to ensure tasks are on tract with year-end goals Learn something new, Get to know someone better, and Be sure to have some FUN!

SHRM Core Leadership Areas (CLAs) Seven CLAs Membership SHRM Foundation College Relations Diversity HR Certification Our core leadership areas are: Membership College Relations Diversity Governmental Affairs Certification SHRM Foundation Workforce Readiness Each chapter and state council should have a leader managing each of the core leadership areas (CLA’s). In smaller chapters, volunteers may “double up” these responsibilities. Government Affairs Workforce Readiness

SHRM Core Leadership Areas (CLAs) Structure SHRM Staff CLA Contact (Headquarters) SHRM Staff CLA Liaison (Field Services Reps) State-Level CLA Director Chapter CLA Chair

SHRM Resources for CLA Volunteers Volunteer Leaders’ Resource Center (VLRC) Ongoing and Archived Webinars and Conference Calls for each CLA www.shrm.org/vlrc Resources for each CLA

Expectations for CLA Chairs CLA Chairs will: Set goals and direction Provide a two-way channel of communication between the Chapter Board and CLA Committee Provide support and resources to CLA Committee Address Committee members’ concerns immediately Recruit and fill Committee positions Develop leadership skills and succession on your Committee

SHRM Affiliate Program for Excellence (SHAPE) All SHAPE resources are available on the VLRC 2016 SHAPE Workbook 2016 SHAPE Worksheet SHAPE FAQs Online Year-End Reporting Tool 2016 SHRM Excel Awards www.shrm.org/vlrc SHAPE (SHRM Affiliate Program for Excellence) is the reporting vehicle for Chapters Designed with input from key volunteer leaders Ensures a stronger connection between SHRM and our affiliate chapters from a business perspective Focus is on activities and initiatives which are more strategic in nature Allows for chapters and state councils to increase its visibility and effectiveness as well as promote the HR profession at the local and state level APE (SHRM Affiliate Program for Excellence) is the reporting vehicle for Chapters

SHRM Affiliate Program for Excellence (SHAPE) All SHAPE resources are available on the VLRC SHAPE Planning Workbook Use as a planning tool for your chapter and state council Review at each meeting to assure initiatives are on track Look to the SHAPE Center on the VLRC for resources http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/SHAPE.aspx SHAPE Worksheet Use this tool to track progress throughout the year at each board meeting Beginning in 2016, the SHRM Excel Awards application is now separate and distinct from the SHAPE program.

Chapter Financial Support Payment (CFSP) Program Eligibility Criteria SHRM pays chapters and state councils several millions of dollars each year in financial support. To be eligible for CFSP, the chapter must: Submit a completed SHAPE Year-End Report by 1/31 of each year and your membership roster when requested. Meet the applicable membership affiliation requirements. Have a chapter president who is a SHRM member in good standing throughout his/her term of office. Have SHRM-approved ratified bylaws on file at SHRM. The amount of financial support will eventually be tied to affiliation percentages.

Chapter Financial Support Payment (CFSP) Program New requirement for CFSP as of January 1, 2012 Chapters must have a direct deposit account with a bank on file with SHRM. Sign up at www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/CHAPRfin.aspx (Go over the information presented on this slide.)

Chapter Financial Support Payment (CFSP) Program CFSP currently pays $6.25 four times a year ($25 annually) per member for 100% chapters $5 twice a year ($10 annually) per member for non-100% chapters Net Gain payment rewards chapters for growth of SHRM membership during the year Here’s how it works: (Go over the information presented on this slide.) http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/cfsp.aspx

Chapter Financial Support Payment (CFSP) Program Net Gains formula Example: Chapter’s 12/31 SHRM Membership Count 2016 250 2015 -200 Difference 50 Net Gain Payment (50 X $25) = $1,250 (Go over the information presented on this slide.)

Volunteer Leaders’ Resource Center (VLRC) Online at www.shrm.org/vlrc Chapter Leader Resource Guide Chapter Best Practices Sample Bylaws Chapter Toolkits Non-Dues Revenue Ideas Fundamentals of Chapter Operations Chapter Leader Position Descriptions Guide to Chapter Financial Management Membership Recruitment & Retention Toolkit

SHRM Resources for Volunteer Leaders Chapter Activities by Month http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Documents/Chapter%20Activities%20by%20Month%202011%201116.docx Available on VLRC: A helpful resource you’ll want to check out is the “Chapter Activities by Month” checklist, which is available on the VLRC. Use this monthly checklist to help you in your planning. You will see that each month, there are required (or date sensitive) activities, recommended activities, and issues for review. If your organization is on a fiscal year, use January as your starting month, but also check each month since there are certain deadlines and initiatives that happen during specific months.

SHRM Resources for Volunteer Leaders Monthly SHRM Update for volunteer leaders SHRM Update The Update is emailed to volunteers each month. Look for conference call & webinar dates, upcoming deadlines, important volunteer news from SHRM, upcoming events and conferences, new SHRM-member benefits, and contact information. We are consistently trying to find ways to communicate important information to our leaders! We try our best not to fill your email boxes with SHRM information. So, you will receive from your state council directors a Regional newsletter. It is important that you read your newsletter because it will be packed with reminders, teleconference dates, deadlines, and region specific information. When you get your update make sure you share the information with your boards during your board meetings or send it out electronically. There may be information critical for your CLA directors or committee chairs to know and to help your chapter excel.

SHRM Resources for Volunteer Leaders SHRM Annual Leadership Conference Held each November for key volunteer leaders: Chapter President or President-Elect State Council Director or State Council Director-Elect State Council Membership Director State Council District Director Chapter Management Professional (CMP) Member Advisory Council (MAC) Representative Provides opportunities to gain information about your volunteer role, enhance your leadership development skills, network with peers, share effective practices and challenges across region and engage with SHRM staff! Target audience is the incoming chapter presidents are encouraged to attend FREE for incoming chapter presidents; includes hotel, designated meals and conference registration; chapter pays travel expenses If the incoming president cannot attend, the current president or another member of the chapter board may attend in his/her place Attendance is tied to SHAPE award levels

SHRM Resources for Volunteer Leaders Conference calls and webinars Quarterly CLA webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/Pages/clas.aspx Chapters by Size webinars/conference calls http://www.shrm.org/Communities/VolunteerResources/ResourcesforChapters/Pages/ChapterBySize ConfCall.aspx Volunteer Leaders Webcast Series http://www.shrm.org/Communities/VolunteerResources/WebcastArchivesforVolunteerLeaders/Pages/ VLWebcastSchedule.aspx Also refer to monthly SHRM Update and/or VLRC Master Calendar www.shrm.org/vlrc NEW! The new Volunteer Leaders Resource Center (VLRC) Website: http://community.shrm.org/vlrc2/home

SHRM Volunteer Leaders Resource Center (VLRC) NEW! http://community.shrm.org/vlrc2/home Delete slide if your state does not hold a state leadership conference

State Leadership Conference All chapter board members should attend our state leadership conference coordinated by CalSHRM Attendance is tied to SHRM Excel Award levels Delete slide if your state does not hold a state leadership conference

Questions? Thank you for volunteering! Thank you for volunteering! Joey Kolasinsky Inland Empire SHRM President 909-728-7270 Because our chapter and SHRM could not be successful without the hard work and support of volunteer leaders, we hope your experience as a leader will be rewarding. We look forward to working with you to support, promote, and develop the human resource profession.