Leadership Call August 9 and 24

Mark Your Calendars August 1 Affiliate Advisory Council Application Process Opens 2 Registration for NAEYC Affiliate Leadership Day Opens 9 Leadership Call 22 Affiliate Insurance and Annual Dues Report Due 24 Leadership Call Repeated Live 31 Affiliate Application Process Closes at 5:00 PM Eastern September 13 & 28 Leadership Calls 15 Affiliate Advisory Council Application Process Closes View our Affiliate Calendar for more information! Mark your calendar for Wednesday, November 2 in Los Angeles, CA for the NAEYC Leadership Day

General Announcements Manager Interviews 8/17 Email us at affiliate@naeyc.org Questions about the Affiliate Applications? Email us at affiliateapplications2016@naeyc.org Submit your online Affiliate Application

Conference Call Logistics Today’s call is being recorded Attendance for today’s call; please send an email to affiliate@naeyc.org. Subject line “August Leadership Call – Your Name & Affiliate” To avoid background noise all lines will be muted once the meeting begins. Participants dialed-in can select *6 to unmute their line. We are available 15 minutes prior to the call and 10 minutes after the call to chat or answer questions. Questions and comments are encouraged! 1-888-757-2790 - Pass Code: 754794#

Conference Call Audio Information Audio Options to Join the Meeting Dial-In: you can listen and ask questions or comment over the phone by unmuting your line (*6) Listen Only - for participants who choose to listen via their computer only

Adjusting Audio Volume Each attendee can customize audio volume on their system. In the main menu bar, select any of the following from the speaker menu : Mute My Speakers - Entirely disables or enables audio. (Click the speaker icon to quickly toggle this option.) Mute Conference Audio Only Adjust Speaker Volume - Displays a slider attendees drag to customize volume. Still have trouble hearing? Remember to adjust volume controls on your computer.

Gwen Simmons Cleveland, OH Facilitators Gwen Simmons Cleveland, OH Jennifer Kalas Nevada Dianna Saelens Iowa Lauren Hogan Washington, D.C.

Agenda Affiliate Advisory Council News Welcome Affiliate Brand Toolkit and Style Guide Affiliate Application/Questions Affiliate Advisory Council News Early Ed for President General Announcements

Affiliate Brand and Style Guide

Affiliate Brand Realignment Timeline August: NAEYC publishes Affiliate brand and style guidelines August & beyond: NAEYC creates templates and toolkits for Affiliates December: Affiliation realignment January–June: NAEYC creates foundational logos (those not requesting a special case), reviews and approves special-case logos. All Affiliates not requesting a special case to have logos in place by July 1, 2017 June–December: Migration into the new brand. Affiliates to be using the new brand and style on all member-facing materials by January 2018

Affiliate Brand Realignment: Resources Affiliate Brand and Style Guidelines We are sharing this document now for planning and to provide more details about the new brand moving forward. Please plan to put these guidelines in effect once you receive/receive approval on your Affiliate logo. Member Recruitment and Communications Toolkit A collection of materials with tips, tools, and resources to help you in your marketing and recruiting efforts. Rebranding 101: How to Rebrand Your Organization Check your email or Affiliate Connections for the release of the full toolkit, coming soon.

Affiliate Brand Realignment: Resources Brand and style guidelines and Branding 101 tipsheet will be available following this call at: NAEYC.org/affiliate-structure-resources

NAEYC Affiliate Advisory Council Photo taken in June at the 2016 NAEYC Professional Development Institute

NAEYC Affiliate Advisory Council Applications Online Process August 1 - September 15 5 General Seats Term - January 2017- December 2019 Virtual Monthly Meetings (1.25 hour) In Person Meetings (June at PDI) and (DC - Public Policy Forum) Jennifer - Applications accepted between August 1 and September 15. Bill and Kelly - share your experiences - how you’ve contributed, what you’ve gained, why you applied.

NAEYC Affiliate Leadership Day - November 2, 2016 Los Angeles, California 9:00 - 3:00 Registration Now Open No Additional Fee to Attend - Must Register Capacity is 200 High-Performing, Inclusive Organizations Breakout Sessions - Back by Popular Demand! Joining us are Council Members - Bill Ganza (FL) and Kelly Ramsey (OK) affiliateadvisorycouncil@naeyc.org Dianna - Leadership Day is from 9:00 - 3:00. Excited to see 66 (up from 37 on August 9) registrations to date. Breakfast and lunch provided

Affiliate Applications: Update and Your Questions

Affiliate Application Update Georgia First to Apply! 11 applications to date! New Resources NAEYC Brief: Affiliate Insurance Coverage NAEYC Guidance: Affiliate Policies and Procedures References for Chapter Agreements

How to Upload Affiliate Application All applications must be submitted online Combine narratives and documents into a single PDF file In order as they appear in the application Use the Checklist and Instruction sheet for additional guidance The online system will accept up to 10 files File size is limited to 30 MB Application updated to include a request for Bylaws and the signature page

Latest Guidance: August 22 Affiliate Communique HPIO Include 2-3 specific actions Stating commitment to HPIO is a plus, but not enough Audits and Budgets Last 3 years audits required (2013-2015) Expenses over revenue not enough Who Decides? Affiliate Relations Committee (of the board) sends recommendations Governing Board (ultimate authority of approval) 3 notifications; upon submission, when the Committee sends their recommendations to the Board, and after the January 2017 Board meeting

Affiliate Application Review Process Authority to approve applications - NAEYC Governing Board, as recommended by the NAEYC Affiliate Relations Committee. Applications categorized into four tiers Tier I - application is complete, no waivers Tier 2 - application is incomplete Tier 3 - application contains waiver requests Tier 4 - application flagged for additional review

Affiliate Application Review Process Tier 1 Application complete, documentation verified by staff Sent to Affiliate Relations Committee in a consent agenda Approved applications sent to Governing Board for approval in January 2017 Tier 2 Application incomplete, missing documentation, requires staff follow up and affiliate response within specified timeframe. If resolved, application is moved to Tier 1. If unresolved, or if the Affiliate is unresponsive, application is moved to Tier 4

Affiliate Application Review Process Tier 3 Application contains waiver request(s) Staff engage appropriate departments in expanded review Staff sends Affiliate Relations Committee staff feedback/recommendations Committee determines if waiver requests are acceptable as outlined in the NAEYC Affiliate Policies and Procedures/Charter Agreement Tier 4 Application flagged for substantial verification and internal staff discussion Committee is notified of all Tier 4 applications and staff recommendations Committee determines next steps and communication in accordance with NAEYC Affiliate Policies and Procedures/Charter Agreement

Questions

Applause! Thank you for your commitment and efforts!

Lauren Hogan, Senior Director of Advocacy and Public Policy Early Ed for President Lauren Hogan, Senior Director of Advocacy and Public Policy

Early Ed for President

Early Ed for President: Social Media Facebook www.facebook.com/supportearlyed 78,736 likes Average of 446 new likes per day ½ a million impressions per month 25,000 engagements per month Twitter www.twitter.com/supportearlyed 1,825 followers Average of 11 new followers per day 48,000 impressions per month

Early Ed for President: Affiliates Biweekly calls with Affiliate leaders Mondays from 4:30 - 5:00 pm EST Call-in Number: 1-888-757-2790 Password: 937496 Share updates & opportunities; templates; and TA on specific topics Cleveland AEYC hosted their first-ever candidate forum Ohio AEYC featured Early Ed for President throughout their conference PennAEYC and DVAEYC invited local leaders to a celebration for PreK expansion in Philadelphia during DNC Affiliate Action Toolkit https://docs.google.com/document/d/1AQTZMmQTTqMXc7-7-eKswjCvD3kC5hEgdqppSQMKcXs/edit?usp=sharing

Early Ed for President: Affiliate Action Toolkit August - September 4: Face Time Site visits, community events, drop-ins, etc. September 5 - September 18: Advocacy Communications Newsletter + Social Media September 19 - October 2: Voter Registration National Voter Registration Day, parent & member outreach, etc. October 3 - October 16: Debate Watch Parties Hosting + sharing information on debate engagements October 17 - October 30: Media Attention Letters to the Editors + Op-Eds; Blogs November 1 - November 8: Get Out the Vote

Early Ed for President Resources & Tools Including: Early Ed For President at Affiliate Conferences Slides One-pager Half-page ad Phone banking script + logistics Honoring Legislators in an Election Year EEFP Newsletter Template Sample Debate Watch scripts Sample Letter to the Editors

Early Ed for President: Measuring Success Goal Measurement Bring early childhood to the forefront of the political agenda # of visits to candidates’ district offices # of meetings / events with candidates/elected officials/staff members # of times legislators spoke publicly in support of early childhood Highlight early childhood in the media # of times your event received media coverage # of published letters to the editor/op-ed pieces # of blogs posted online / # of page views Increase voter participation # of people registered to vote as a result of your efforts # of parents reached and encouraged to vote # of people reached (live or voicemail) during phone banks # of people who confirmed they were voting Increase web/social media presence # of Facebook/Twitter followers (track increases over time) # of web/social media metrics (likes, shares, retweets) # of e-blasts sent out (include click-throughs and open rates, if available)

Thank you for joining! The next call will be on September 13 at 4:00 p.m. and 28 at 7:00 p.m. (EDT) This PowerPoint and webinar/call recording will be posted online in the Affiliate Resource Center Please refer to the notes section of the PowerPoint for additional and more detailed information Share this information with your Board and staff! Affiliate Relations Department 1-800-424-2460 ext 8821 affiliate@naeyc.org