PHOTOS AND ORGANIZATIONAL SEMINAR Paul Davis Emily Cooperative Telephone Co.

What Will We Cover? File overview Selecting files, VERY IMPORTANT Stop and ask questions any time This is really hard because of all the Windows versions so your screen may not look exactly like what I show but the idea is the same Extra stuff at the end that is pretty neat, want to see an example before we get started? Video photo tour and Panoramic

What makes our files? Scanners Digital Cameras Saved images from emails we get Downloaded from web pages Word and Excel documents

Where do files normally go? Every PC since Windows 95 have used one common framework for photo and file organization. My Documents My Pictures My Scans Windows Vista and newer are just Documents, Pictures, etc. But wait, first a technique that is important

Selecting Files, Picture, Movies Open any folder of files Click one CTRL Click – Individually select SHIFT Click – Select top and bottom and get all in between CTRL SHIFT Click - Combination CTRL A – Select them all Quick Access or Favorites

Digital Cameras Digital cameras and phones are great, but they can be difficult to manage. Some people keep all their photos on the camera or phone, not a good idea. You take a bunch of photos, and normally you want to put them in the computer for safe keeping, printing, sending to friends, making family history stuff, etc.

Example of transferring from camera We are going to take a few photos and transfer them Your PC and camera will not look exactly like the steps I am showing you but it will be similar. I use my camera chip and put it right into my PC, and many cameras have a cable or a docking station. This camera has both. I also use a card reader, very common, everybody know what this is?

Example of transferring from camera Have you noticed that all the pictures have funny names like DCIM0001.JPG What does that mean? All cameras give a name and a sequence number to the photos so you don’t overwrite them. This makes it hard for us to understand.

Example of transferring from camera First we move the photos to the PC We will move the photos and make organizing folders in one step Then we rename them all at once There are other ways to do this but this is almost 100% certain to work on all Windows versions

Example of transferring from camera First I will plug my chip from the camera into the PC Open the Folder You can use the copy wizard but it doesn’t always show up, that is why we are using this method

Example of transferring from camera Open the DCIM folder (typical name), your camera may use a different name

Example of transferring from camera Open the next folder if you need, my camera has an Olympus folder My Sony camera has a SonyDCIM folder

Example of transferring from camera When you see the pix, click Edit, Select All Click the Select All Press CTRL A – that is Control and A at the same time

Example of transferring from camera Click Edit, Move to folder Click Move to Folder

Example of transferring from camera Use the + by My Documents Click My Pictures so it highlights Windows Vista and Windows 7 are slightly different, they have a Pictures folder

Example of transferring from camera Click My Pictures so it highlights Click Make New Folder Button May also click New Folder button

Example of transferring from camera Type in a descriptive name for the folder Click the Move button This has moved the pictures from the camera chip to the PC. They are gone from the camera

Example of transferring from camera Now wouldn’t it be nice if you could rename all the pictures so they didn’t say weird names? Show Example Using file renamer programs you can pick the folder, crop the first bunch of letters, and then add whatever you want. Ant Renamer is great. We can rename all these pictures at one time using CTRL click and/or SHIFT click Demonstrate the process

Example of transferring from camera There are a lot of free file rename utilities, but one program I use all the time is called Ant Renamer. It allows you to rename files, but it has many other features like trimming characters before renaming. Also portable http://www.antp.be/software/renamer http://portableapps.com/apps/utilities/ant_renam er_portable

What about scanners? If you follow the same steps here you will be fine using most scanners. Most HP scanners have excellent software to scan old photos, touch them up, print them, email them, etc. Any good scanner has good software. Digital cameras don’t always come with good software, but many do.

What program to touch up photos? Again, many HP and other software packages are good at this. Photoshop? Great but expensive and takes years to learn properly. Paint.NET is fantastic and free GIMP is free and is amazing, red eye removal and other stuff built in. www.gimp.org

Resizing Pictures Why not just use the ones from the camera? Huge, 10x too big for most uses Explain 800x600 vs 3000x2000 FastStone Photo Resizer http://www.faststone.org/FSResizerDetail.htm Makes copy of entire folder at the right size, and 800x600 is the sweet spot for web stuff I have another one, show it and then do an example

Finding Stuff Show different views, detail, large, etc Show how to search by name Embed a tag and find the one photo with that tag Find duplicate photos, show simple find in this class but this is really a full class.

Dropbox Take your files and photos anywhere Allow anyone to see photo albums magically created for you Make Sample Upload sample Compare file sizes, see how much smaller the pix are

Panoramic Pictures We added this one to show you something very nifty before we get started Download Free Microsoft Image Composite Editor from http://research.microsoft.com/en- us/um/redmond/groups/ivm/ice Install it, drag and drop photos in it, make a new panoramic.

Panoramic Pictures Take pix left to right, overlap each about half way. Takes a bit of tinkering because each PC, camera, and operating system are a bit different Once you have it figured out you can make super panoramic images; show samples

Other Topics – If Time Permits Want to see a video photo tour with music? How do I move or copy my photos to an external hard drive? Do not use usb FLASH drives for this. They are to small, plus they are not going to last forever. USB Hard Drive Karenware Macrium Reflect or Acronis