Foothill Band Boosters Presenters: Mark Banda, President John Duenas, Trucking Dan de Geus, Secretary

Overview Background What we do Booster Board/Structure Funding/Account Structure (Fair share, Fundraising) Fundraisers Volunteers Travel Issues Starting a Booster Club

Foothill Band Boosters Financial and organizational arm of the Foothill Band program Raise funds for expenses not covered by the district Our goal is to provide a positive band experience for our students, and provide unique learning opportunities beyond the classroom through performances, competition and travel. Help the students be at the right place, at the right time, doing the right thing!

Booster Activities Fundraising Uniform Fitting Uniform Repair Cooking Crew Trucking Crew Budgeting Instrument/Equipment Purchases Chaperoning Trip Planning Building Props Half Time Show/Football Push On/Off for Performances Podiums, Props, PA System

Booster Board Positions Elected Positions Appointed Positions President Vice President - Volunteers Vice President – Fundraising Secretary Trucking/Transportation Percussion Chair Color Guard Chair Account – General Account – Student

Student Account Budget Money Collected From: Expenses tied to Student: Fair Share contributions Fundraisers paid to Student accounts Sees Candy Scrip Cookie Dough Budget based on 75% paying Staff/Instructor fees Transportation costs Food Show Design/Music Entry Fees Uniforms

General Account Used For: Funded By: Instrument Purchases Equipment (Trailers, Golf Carts) Cooking Equipment Props Winter Floors Major Fundraisers: Foothill Band Review Winter Show Dinner/Auction School On-line Registration Campaign

Fundraisers Host a Band Review/Competition Foothill Band Review Our largest fundraiser Lots of Volunteers needed Dinner/Auction Hire Auctioneer Theme night Get Competition going Dine-out Nights A’s Game

Volunteers Form committees for fundraisers Shadow positions Online sign-ups Guide towards positions that they will be comfortable doing Document Roles/Positions

Legal Issues California Law – Cannot Exclude based on payment Fair Share Contributions – Not Required Travel - Intent Form – Checking up front Non-refundable deposit Set major checkpoints around airline payment dates

Starting a Booster Club 501(c)(3) Tax-Exempt Corporation Get a good CPA to help file tax returns and audit books Setup Bylaws Resources: California Secretary of State http://www.sos.ca.gov/business-programs/business- entities/filing-tips/filing-tips-corp/#artsnp http://www.sos.ca.gov/business-programs/business- entities/resources California State Board of Equlization https://www.boe.ca.gov/info/VirtualSeminars/nonprofit_resourc es.html Starting a Nonprofit Guide for Charities Tax Information for Charities & Other Non-Profits Tax Tips for Nonprofit Organizations (Pub 18) Nonprofit Doesn’t Mean Tax Exempt (FTB Pub 927) Charitable Organizations (Regulation 1570) Applying for c 3 status (IRS Pub 4220) Compliance Guide for 501c(3) Public Charities (IRS Pub 4221PC) Compliance Guide for 501c(3) Private Foundations (IRS Pub 4221PF) Registration of Unincorporated Nonprofit Association IRS - "Applying for 501(c)(3) Tax-Exempt Status" https://www.irs.gov/pub/irs-pdf/p4220.pdf

Q & A foothillmarchingband@gmail.com http://foothillmusic.org/Boosters.aspx