Faculty Meeting October 4, 2016 Tim Unten, MBA IT Q&A Series Faculty Meeting October 4, 2016 Tim Unten, MBA

Zoom – Overview Web video conferencing System Requirements Windows 7, 8, 10 Note: Windows RT on Surface 1 and Surface 2 are not supported Mac OSX 10.6.8 (Snow Leopard) or later iOS/Android smartphones and tablets Internet access - hard wired, WiFi, 3G/4G Speaker + Microphone + Webcam “Legacy” VTC units – requires optional H.323/SIP Room Connector license Telephone HIPAA Compliant with signed BAA agreement CAMHD UCERA

Zoom – Guest Connection Connect from computer Open a web browser and goto guest link Run the Zoom plugin Test and join audio Start video Share screen Connect from mobile device Download the Zoom Cloud Meeting app Run the app Press Join a Meeting Enter the Meeting ID Press Join Meeting Enable Audio and Video

Zoom Sign in as Host General Guidelines Record – exported as .mp4 file Mute/unmute participant mics and cameras Remove participants from meetings General Guidelines Mute microphone when not speaking Use earphones to eliminate feedback Don’t have more than one device connected in the same room Use a quiet room with good lighting Test connections beforehand

Zoom - Bonus Tip Make Video Tutorials with screen sharing, audio, and webcam video Sign up for a free Basic account http://zoom.us/pricing Sign in as a host Share screen, microphone, and webcam Start recording

Back Xerox Machine – Scan Document Insert your document in the feeder tray Press Network Scanning Select a Template OCR = Optical Character Recognition Note: Scans are exported much faster with OCR disabled Press the green Start button

Front Xerox Machine Insert your document in the feeder tray Press Workflow Scanning Select a Template Press the green Start button

Retrieve Scanned PDF From the LRC, or Conference room computers: Double click the Xerox Scan shortcut folder on the desktop Login with your full DOP email address and password From domain joined computer Open the P: shared drive > Xerox Scan folder The PDFs are saved with the date and time as “Front/BackXeroxScan-YYMMDD- HHMMSS”. Sort by Date Modified to find your document quickly. Important Notes Everyone with a DOP account has access to this folder. Sensitive files should be deleted from the Xerox Scan folder immediately once retrieved. All PDF files in this folder will be auto-deleted after 30 days. There is no cost to scan.

End of Life Software MS Office 2003 End of life 2007 October 10, 2017 2010 October 13, 2020 2013 April 11, 2023 2016 October 14, 2025 2013 (O365) February 2017 2016 (O365) Unannounced 2008 Mac 2011 Mac 2016 Mac Windows End of Life Date XP End of Life Vista April 11, 2017 7 January 14, 2020 8 January 10, 2023 10 October 14, 2025 Adobe Reader/Acrobat End of Life Date 9 End of Life X XI October 15, 2017 DC April 7, 2020

Questions? Submit your IT questions UntenT@dop.hawaii.edu PowerPoint slides will be posted on our website http://blog.hawaii.edu/dop > Resources > IT Tips & Guides Direct Link http://blog.hawaii.edu/dop/resources/it-tips-guides/