SSICA – Scan Student Identification card Program that allows staff members to scan ID cards and provide consequences or rewards to students. SSICA can change your school culture after a few months.

Who created SSICA??? SSICA was created by Dr. Pete Chavez who has served as a teacher at Clovis East High School, Assistant Principal at Mt. Whitney High School, Principal at North Monterey County Middle School and a professor for University of Phoenix for over 8 years. He saw the need for an app to read barcodes and created SSICA in 2012.

What is SSICA? SSICA is an app available on IOS (Apple) and Android platform and it’s free to download. SSICA can scan 18 different types of barcodes using your camera. Nothing else needed! Once an ID card is scanned, SSICA can automatically: Assign lunch detention Send an email home Send a text to parent or guardian in less than 3 seconds Keeps records of each scan Automatically send an Excel spreadsheet of all scans for the day **Most photography companies are willing to add barcodes to your ID cards at no extra charge for next school year.

What is SSICA (continued)? Each staff member or administrator receives his/her credentials to log in to the app. The school can create their own Buttons (reason’s you would like to scan) like Tardy to 1st Period, Off Campus Authorization, RTI (Flex Periods), Leaving Campus Early, Entered Lunch Detention, Kudos, Entered Saturday School, Football Game Authorization, Field Trip, Grad Nite, Student Going to Restroom, ASB Season Tickets, Exited Lunch Detention, Entered Bus 45, etc. The school can create unlimited amount of Buttons and can scan unlimited of students ID cards.

What is SSICA (continued)? SSICA works with Internet and without Internet Dr. Chavez recommends you use Internet for real time access to Student Rosters. SSICA uses about 50 megabytes of data per month if the user uses 4 hours a day, in other words, uses very little data. Works over Wi-Fi if unblocked by the district. SSICA app can also catch duplicate scans. Let’s a senior sells his ID card to a freshman and the senior purchases another ID card. If both students leave, SSICA will catch it.

Feel free to download the SSICA app Use the following credentials: Username: demo Password: demo

How about if the student doesn’t have an ID card? The SSICA app has a function called “Look Up” that allows you to search for the student either by First Name, Last Name, or ID Number.

Can SSICA connect to a Student Information System like Atlas? SSICA can connect to an SIS as long as the district provides SSICA an API with the following fields: Student ID number found on the ID card Student’s first name Student’s last name Grade level Parent Phone number (optional) Parent email (optional) Parent name(s) (optional)

What happens when you scan an ID card? When you scan the ID card or manually enter the student’s information to the SSICA app, 5 color options are available. The administrator of the account determines the color to come up:

What comes up when you scan the student’s ID card or do a Look Up? The student’s name, last name, ID number, and grade level come up. You also have 4 areas of notes that will come up on the screen. For example, Tulare USD includes in the Note section the parent’s name and phone number comes up. If the student has restrictions, these can also be included in this area.

SSICA can automatically send a text a message to the parent once the ID card is scanned

SSICA can also email a parent automatically

How does the ssica app know what color each student will come up? Your school will have an administrator that will oversee SSICA.org. Here you will update/modify and delete students:

The administrator The administrator of SSICA.org is usually an AP or dean of students. The AP secretary can also assist with updating the information in SSICA.org. It will usually take a secretary about 15 to 30 minutes daily to update SSICA.org. The people I recommend to have access admin credentials would be: AP Secretary Registrar (add/delete new students)

SSICA can automatically send specific staff members the scans for the day SSICA can send an Excel spreadsheet to staff at a specific time of the scans for the day. You can schedule it to send an email at 10 am and 2 pm to the attendance secretary and AP of discipline. At 5 pm SSICA automatically sends an email to the AP.

SSICA.org can create Teacher Rosters of students scanned These can be created in PDF or Excel.

SSICA SSICA is a robust program that can change school culture. It is a simple but powerful app that can change student behavior. See this report by ABC30 on how Mt. Whitney used SSICA at their school: http://abc30.com/archive/9476115/

Questions?? If you have any further questions about SSICA, please feel free to contact me: Dr. Pete Chavez (559) 393-7322 pchavez@ssica.org