Updates on Special Education Presented by Corey Stacy Riverside County SELPA With Input From The CDE Presentation: The Path to Change Special Education Data Training April/May 2017 Shiyloh Duncan-Becerril 

Do you remember the start of our journey? This is how we have always done it… why are we making a change now? Where are we Now on the path to change? Things will be happening quickly now What can you do? START collaborating Validating current data Examining weakness in your current data system

What were the problems? Mismatches Lack of auditing What is the real data?

Validations for CALPADS to implement now

Demographic data The source for all identifying and demographic data will come from CALPADS which means the same information must be submitted from both systems to match up completely. Examples: First name Last name Birthdate Race/ethnicity Gender Now is the time to get these cleaned up and put in procedures to ensure accurate data!

Is System Integration the Answer?

Maybe

Trust everyone… but cut the cards yourself Conduct audits Develop reports and analytics to identify bad data Do comparisons

Of Special Note… Names and Special Characters: Field must only contain Alphabetic letters, numbers, periods, hyphens, apostrophes and forward slashes Connection will occur through the SSID Are your SSIDs correct? SSID must match the First Name, Last Name and Birthdate submitted previously

Developing Analytics now Start doing alignment now! What are your processes now to check the data? What do you need in place?

Are there still problems? Let’s talk about suspension Let’s talk about unilateral removals to interim alternative settings (45 day placements)

What discipline is occurring at the lowest grade levels? AB 420 This bill eliminates the authority to suspend a pupil enrolled in kindergarten or any of grades K to 3, and the authority to recommend for expulsion a pupil enrolled in kindergarten or any of grades K to 12, inclusive, for willful defiance. Went into effect Jan 1, 2015 We have analyzed the data and found some districts still engaging in this practice

2015-2016 715 incidents that led to suspension/expulsion in Preschool, TK and K 313 unique children Some children with many incidents The majority are TK and K CALPADS 2016-2017

Out of School Suspension was the predominate solution This equates to 923 missed education days for these children.

What types of incidents?

Suspension How many Pre-K suspensions do you have? How many K-3 suspensions do you have? Are they accurate? Do you have any K-3 suspensions for Willful Defiance?

Unilateral removals These are NOT the Same as Regular In School or Out of School Suspensions. They are Very Uncommon – only 100 Events/Year in CA. If There is a Chance that This Needs to Occur, Your SpEd Department MUST Be Involved. If the Student Has an IEP Meeting to Change Placement, it is NOT a Unilateral Removal.

Reporting and certifying discipline for students with disabilities…

Challenges with certifying discipline 2016 – 17 Discipline will be reported through CALPADS and the discipline for students with disabilities will be certified by SELPA, the same as 2015-16. At this time, the recommendation from CDE (CASEMIS and CALPADS) is to allow specified SELPA personnel a CALPADS login for each LEA in their SELPA. If that cannot happen at this time, electronic reports need to be run weekly and shared with the SELPA throughout the certification and amendment windows. A joint communication from CASEMIS and CALPADS staff at CDE will go out to each of the LEAs advocating these methods.

Procedure for accessing and certifying discipline for RC SELPA LEAS Things the 2015-16 Discipline Certification Taught Me: The Reports I Need Provided to me are: 7.3 7.7 7.8 7.9 I Need All Reports in Excel format, rather than PDF. It is Critical That My Reports are Updated as Changes are Made During the Amendment Window.

Reports Needed… 7.9 - This allows me to look at # of discipline days, grade level, offense, and investigate further anything I need to. 7.8 - This is what I need to look for unilateral removals to interim alternative setting.

Reports Needed… 7.3 – This allows me to see the whole district, all students to see how SpEd #'s match up with total student #'s. 7.7 - This gives me a quick count for SpEd discipline by site, by disability, by removal.

What I am looking at and for… Discipline Comparisons June 2016 District # of Removals in 2015 # of Removals in 2016 Corrections Needed for Int Alt Plcmt Corrections Received Int Alt Plcmt Alvord 171 193 Yes Banning 134 88 Beaumont 125 138 Coachella 438 325 Desert Sands 559 642 Hemet 871 1017 Jurupa 301 279 Lake Elsinore 838 466 Menifee 68 62 Murrieta 229 227 Nuview 40 20 Palm Springs 499 860 Palo Verde 127 120 Perris Elem 35 59 Perris High 202 407 RCOE 304 46 River Springs 27 32 Romoland 28 19 San Jacinto 237 282 Santa Rosa 5 1 Val Verde 569 544 I Compare Discipline for Students With Disabilities to the Discipline Submitted the Previous Year. I Look at the Numbers Per Site for All Students as Compared to Students With Disabilities at the Same Site. I investigate ALL Unilateral Removals Thoroughly. I Examine the # of Days Per Discipline Offense. I Look Closely at All Expulsions or Lack of Expulsions. I Look at the Total Number of Removals, not Discipline Incidents. I Look at the Grade Level of the Students, the Discipline Code Cited, and the Number of Days for Students in the Lower Grades. I Look for Any Anomalies – Counts that are Especially High or Low, etc.

But I have questions… Why Do We Have Some Offenses with Either 100 or 110 and 0 Days of Suspension? While Other Offenses are Marked 300 with 0 Days of Suspension – or Left Blank? How Do We Treat # of Days for Expulsions in CALPADS if the Student has an IEP and is Receiving Services (Like at RCOE Alt Ed)? Why Do We Have Suspensions of More Than 5 Days?

Procedure for accessing and certifying discipline for RC SELPA LEAS All Reports Need to be Uploaded to the RC SELPA Website Secure Folders for Pickup by SELPA Staff. User Names, Passwords, and Directions for Uploading are Available on Request. All Questions Can be Directed to Corey Stacy, corey@rcselpa.org, 951-490-0375.

There are many changes coming CASEMIS to CALPADS Disproportionality Significant Disproportionality Comprehensive review selection Compliance Determinations

NEW Disproportionality

Placement settings (6 through 21) Changes Placement settings (6 through 21) In regular class <40% In regular class <79% and >40% In a Separate School Discipline (3 through 21) Out of School Suspensions and expulsions 10 days or fewer Out of School Suspensions and expulsions more than 10 days In School Suspensions and expulsions 10 days or fewer In School Suspensions and expulsions more than 10 days Disciplinary removals in total

Which fields? CASEMIS A- Ethnicity A- Race 1 Race/Ethnicity A- Race 2 A-43 Disability A-7 District of Residence CALPADS Suspension Race/Ethnicity for all Students

The Calculation New calculation (one risk ratio calculation) # of students with disabilities in a specific race/ethnicity category --------------------------------------------------------------------------------------- # of all students in a specific race/ethnicity category

CASE STUDY: A student has one race/ethnicity in CASEMIS and a Different one in CALPADS # SWD AA All AA # SWD Asian All Asian # SWD HS All HS # SWD WH All WH # SWD MU All MU AA HIS CASEMIS CALPADS

A student has left the race/ethnicity field blank in CASEMIS but the clerk at the school made a visual determination for CALPADS # SWD AA All AA # SWD Asian All Asian # SWD HS All HS # SWD WH All WH # SWD MU All MU Blank WH CASEMIS CALPADS

How many? The New calculation will result in 4 times as many LEAs found Disproportionate than before. 4 (Discipline) 162 LEAs 9 (Overall Disproportionality) 49 LEAs 10 (Disproportionality by Disability) 257 LEAS

Some CASEMIS things These will result in some BIG changes…

Plan type 30—pending initial assessment Students that are have signed parent consent for assessment of eligibility but do not have an initial IEP or determination of eligibility. For the first time EVER we will be reporting these students for June CASEMIS. We HAVE to get SSID Numbers for ALL students as soon as we receive parent consent to assess. The only students for whom SSIDs are not required at this time are students attending private school.

CASEMIS to CALPADS Update! Full Implementation 2019-2020

The discrepancies between SEIS and the SIS

Application Program Interface Today is the day Reports

A change in plans….

So what's the plan now? 2016-17 Training Development and Implementation Developing the structure Building the tables Communication 2017-18 2018-19 CHANGE IN CASEMIS STRUCTURE TO MATCH CALPADS FILE SPECIFICATIONS 2019-20 Full implementation

How important is your data and What is the outcome of Bad data? Disproportionality Significant Disproportionality Data Identified Noncompliance Performance Indicator Review Comprehensive Review

How important is your data? What about the new dashboard http://www.cde.ca.gov/ta/ac/cm/ Where does this data come from?

Indicator Reports What are they? Where can I find them?

This is a screen shot of the Annual Performance Report Measures. These are provided annually to the LEAs Historically, they have included 14 indicators. The circled areas are a few of those included as performance indicators

How important is your data? Assessment participation ELA Assessment participation Math Assessment achievement ELA Assessment achievement Math In school suspension less than 10 days In school suspension more than 10 days Out of School suspension less than 10 days Out of School suspension/ expulsion more than 10 days Percent of students in regular class greater than 80% Percent of students in regular class less than 40% Percent of students in separate settings Disproportionality for students in regular class less than 40 % of the day Disproportionality for students placed in separate settings Parent Involvement Noncompliance in Disproportionality Noncompliance in Disproportionality by disability Significant Disproportionality 60 day timeline C to B Transition Preschool Assessment Preschool LRE - Regular Preschool LRE - Separate Timely IEPs Timely Triennials Timely and Complete Complaint percapita Due process noncompliance Complaint noncompliance How important is your data? Comprehensive Review Selection