Members Meeting Club House Strategy 16th April 2016

agenda Status update Flood recovery committee New Building Committee Site & Temporary Buildings New Building Committee Insurance claim Fund raising. Building strategy, Short and Long Term Involving Membership

Flood recovery committee No 1 objective achieved. Open for day 1 of season Showers and toilets back in action. Temporary buildings and kitchen booked until end of May. Grants obtained Cumbria County Council – Marketing support £5k Cumbria County Council – Flood resilience measures £7k (+ Potential £5k) Sports England – Uninsured losses (Car Park) £10.7k Ullswater Litter Pick weekend. Use of Birkett field – Overspill.

New Club House Project Members Board Insurance Marion Building Peter Funding Rick Communications

Team; Skilled and Representative Architect 2 Chartered Building Surveyors 3 Construction Professionals Professional project manager Industrialist ( built factories, offices, labs) Accountant Chartered Fellow CIPD Cruisers and Dinghy sailors Young and less young Racing, training, leisure and social members New and longstanding members

Insurance claim Rob Watson, Marion Marshall, David Hesselberth Interim payment due soon Covers most costs to end of may Loss of revenue 80% covered (includes temporary buildings) Board Approved use of Professional support if required Cash settlement To be negotiated with Insurers. Industry practise < full claim. Ball park £300k - £125k (committed) balance £175k

Fund Raising Rick Boyce, Sam Smith, David Lyons, John Lyons, Clare Clarke, Explore and scope potential sources Loans; Bank/Members Grants Sponsorship Membership fees

Building Peter lewis, John Innerdale, Carl Hallam, Graham, Donkin, Pam Brookes, Alan Bradley, John Wales, Neil Thompson, Matty Smith. Present evaluation of alternative strategies; Build a club house for the long term (>50 yrs) Internal funding only Or assuming external funding Interim accommodation until the club house is built With high chance of planning approval Consistent with our purpose Identify investigations, key risks, decision points Costs for each stage, concept, planning, construction.

Building Key success factors Flood resilient (insurable) Attractive to present and future members Racing, training, leisure, family, other compatible sports/organisations Affordable Deliverable Maintain and grow membership through project. Consistent with our purpose. to promote and facilitate the sport of sailing, both racing and cruising, on Ullswater, compatible with the preservation of the natural beauty and serenity of the area.

Alternatives; Short and Long term Extend use of temporary buildings Low cost refurb of existing club house for interim accommodation Buy and refit caravans or portacabins Timber building as phase 1 with temporary planning permission Flood resilient existing building New club house on existing site New club house above flood line Timber Modular Traditional.

Short Term options Extend contract for temporary building Buy and refit caravans or portacabins Low cost refurbishment of existing club house Timber building with temporary planning permission as phase 1 of long term solution

Short term options Pros Cons Cost Conditions Extend temp buildings Known solution Worked in 2010 Poor view Poor social space Need to relocate above flood line, winter 2016 £34k so far + £32k until Oct 16. £90k for 2017 2017 temp. planning permission Refit static caravans or portacabins Even less attractive space. Still need kitchen Disposal cost Low cost refurb of club house Available for Birkett Buys us time. Risk of further flooding not insured. £30k of which £9k reusable net £21k H&S plan Contractor for electrics availability Phase 1 timber building. ( No spending on existing Low flood risk. Unknown costs; services, groundworks, sewage works. Not available until 2017 Estimate £250k to £300k. £32k on temp buildings Temporary planning. Ground survey Uncertain funds available.

Low cost refurbishment of existing Contractor and Member Volunteers £30k (Grant ?) Refitting kitchen and internal boarding club house.. Goal to be ready for Birkett First Fix Electrics 1-2 weeks Volunteer Boarding, joinery and Plastering 1-2 weeks Second fix and testing 1 week Volunteer Decoration

LONG TERM OPTIONS Pros Cons Cost Conditions All options Opportunity Time Resources Funds Planning approval Upgrade Sewerage Flood resilient original (insurable) Technically challenging Out of service during works. Floor level 0.75m above 2015 flood level Costly New on existing site Close to water Out of service during transition. Piling of site Floor level 0.75 above flood level. Piling cost ? New above flood line. Can transition to new Lower cost construction options £300 - £750k guess Ground survey Electrical Survey

Long term options Timber construction Modular construction Traditional construction

Communications Sue Giles, Marion Marshall, Pauline Thompson, Matty Smith Member updates Member Survey to inform user needs (basis for design) Community Involvement Local Influencers

Next steps Refurb club house for Birkett Ground survey Start discussion with Planner Scope available funds Complete insurance settlement negotiations Explore loans, grants, sponsorship & criteria Establish key user requirements With member input Meet again when more information available.