Secretariat report to Council Mark Parsons 5 April 2017 Barcelona, Spain

Major Activities since September Ongoing implementation of Communications Plan Future Directions planning and implementation—see report Coordinating/Supporting Council SubCommittees and Boards Cross-group coordination Developing more formal archiving practices Adoption stories and value statements Plenaries — P10, P11, and another IDW Regular operations—a regular flow of new WGs and IGs coming in. RDA/EU review and proposal No longer funded as part of SKA project Changes in staff Welcome Laura and Denise. Goodbye Sara. Hilary, Kathy Signing authority

Secretary General thoughts Need to balance the roles of Council and SG—does SG need to be more of a politician or more of a practitioner? SG needs to be closely connected to the membership and really understand their concerns. At the same time they need to have solid administrative and organisational development skills. On the one hand, you want a professional  manager, but they will be more credible if they have a deep understanding of the issues around data. They need to be able to continually interpret the work of the groups to a broader audience, but there is a constant tension in staying aware of the work while working the politics, administration, and business development. Generally need to keep 100 balls in the air at a time, respond to very divergent stakeholders, while maintaining a consistent and focused vision. Consider getting a Secretariat perspective

2016 Annual Budget Date of Actuals: 31-Dec-16   Budgeted Actuals Difference Income 2015 Carry forward 25,001 Org Membership Dues 85,000 92,567 7,567 Contracts and Grants 156,210 183,611 27,401 Donations Total Income 266,211 301,179 34,968 Expenditure Contracts 163,722 -7,512 Travel SG 53,500 49,775 3,725 Travel Other 20,000 8,016 11,984 General Business Expenses 1,666 1,235 431 Professional services 9,600 10,481 -881 Plenaries Capital Purchase Reserve 25,000 Other Total Expenditure 265,976 258,229 7,747 Does not include currency fluctuation which can be very misleading. We account in dollars and hold most of our currency in dollars but the accountants work in pounds.

2017 Annual Budget Date of Actuals: 31-Mar-17 Budgeted Actuals   Budgeted Actuals Difference Income 2016 Carry forward 92,149 Org Membership Dues 85,000 26,287 -58,713 Contracts and Grants 137,250 81,120 -56,130 Donations Total Income 314,399 199,556 -114,843 Expenditure Contracts 152,606 Travel SG 51,269 11,325 39,944 Travel Other 20,000 3,504 16,496 General Business Expenses 1,272 681 591 Professional services 10,795 2,159 8,636 Plenaries Capital Purchase Reserve 25,000 Other Total Expenditure 260,942 42,669 218,273

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