Josué Fernández Budget Committee Chair August 17, 2016 DGSOM Budget Meeting Josué Fernández Budget Committee Chair August 17, 2016

{ The MSC MSC Budget Committee MS4 MSC MS3 MSC MS2 MSC MS1 MSC + Vice-President (each class) + Treasurer (each class) + President (MS4 class) Budget Committee Medical Education Committee { Well-Being Committee MS4 MSC MS3 MSC The MSC Professionalism Council MS2 MSC MS1 MSC Etc…

What Do We Do? We review funding proposals submitted by YOU then vote on how to allocate $25,000 towards these proposals. 5.1. The MSC bases funding approval on the over-arching principles of direct Medical Student benefits and limitations of a finite budget.   5.2. The MSC operates within a finite budget; funding of all applications may not be possible. Our goals are to create a fair and objective system for the distribution of funding for student activities.

The Money $25,000 $1000 $250 $20,000 (lunchtalks, conferences, other ideas, etc) MS1 MS2 MS3 MS4 $1000 $250 $1000 $250 $1000 $250

Funding Eligibility Student Interest Groups Individual/Group of students + faculty advisor(s) Food – lunch talks, mixers, social events Conference – student interest groups Non-food, non-conference – else

Deadlines ALWAYS 11:59 pm of the last Tuesday of a month. Budget Committee normally meets on 1st Tuesday of every month. If event takes place on or after 2nd Tuesday of a month, then app is due on last Tuesday of preceding month. If event takes place before 2nd Tuesday of a month, then app is due two months back. Submitting 6 weeks before an event will always meeting the deadline.  Event on/after 2nd Tuesday of month Event before 2nd Tuesday of month

Before submitting proposals: For SIGs: use your SAO funding first Seek funding from other appropriate sources Post event to Medical Student Calendar with “MSC Funding Pending” in the title Start collecting RSVPs Reserve the appropriate space Notify your faculty member of this event

After the event takes place: Submit Follow Up Form Submit Program Evaluation form Submit Reimbursement Form (if applicable) Submit original itemized receipts Include list of attendees Sales tax and reasonable tip may be included These 3 forms are included in each proposal.

Special considerations Food You may purchase food yourself and seek reimbursement or SAO will order and pay for the food BC funds up to $6.50 per attendee, up to 50 people (Max is $325) Must submit typed, alphabetized RSVP list after event

Special considerations Conference Must seek funding from organizer of conference Submit screenshots of lodging, airfare, and registration costs Max budget for in-state travel: $700/student Max budget for out-of-state travel: $900/student Max budget: $2500/SIG Deductibles: $50 in-state, $100 out-of-state UP TO 2 head coordinators listed with SAO, national officers, and voting delegates

Special considerations Reimbursements must be submitted within 21 days of the event! Outstanding event – SIGs can apply for funding for an extra event; must be unique Weeklong collaborative events – ≥2 SIGs planning ≥3 events may apply for one extra lunch talk If your proposal is denied and you would like to appeal the decision, please email the Budget Committee Chair for an appeal form

Funding Proposal Forms Google “MSC Budget Committee UCLA” First search result will have forms for download

MSC Weebly Website

Co-funding section is required! Application will be automatically returned if not filled out!

Attach print-out of pre-searched air flights and hotel costs from best deal website.

Question$?

Contact Us Amin Tavakoli, MS2 Atavakoli@mednet... and/or Casey Pagan, MS2 VP Cpagan@mednet... Josué Fernández, MS4 Jfernandez@mednet... Mary Ann Triest MTriest@mednet... Rafael Gonzalez RafaelGonzalez@mednet..