GSA – CGP Sub-Committee Meeting ITS Team June 16th, 2015

“What we've learned from the past 5 years of Alliant transactional data analysis” Chris Fornecker christopher.fornecker@gsa.gov

Background Vendors report Task Order awards, modifications, invoices, CAF data, and remit the CAF payment in the Contract Payment Reporting Module (CPRM) CPRM also used by Connections and OASIS Primary requirement for CPRM is to track and reconcile contract access fees – data not available in FPDS Alliant Prices Paid portal officially launched in January 2015 Displays low, high, average, and base contract labor rates for 80 labor categories Data limited to Alliant and Alliant Small Business Time and Material and Labor Hour orders Vendor specific data is not displayed Access limited to federal employees

Lessons Learned More automation needed. Now that the site has been active for six months, we need to more aggressively communicate it’s existence and solicit agency feedback. Addressed “context” by providing high, low, and average labor rather than expose vendor/order specific data Collecting data must include a robust data quality program Vendors desire more reporting standardization across FAS Sub-group of the Alliant Shared Interest Group has been effective in providing suggestions and feedback on CPRM usability

“Competitive One-Bid Analysis” Michael McFarland michael.mcfarland@gsa.gov

Competitive One-Bid The Competitive One-Bid is a GSA-wide initiative and is a metric addressed on the internal Acquisition Dashboard. The Office of Management and Budget (OMB) tracks the competitive one-bid rate as an acquisition performance metric across government. In addition, the competitive one-bid rate is part of the President's Management Agenda. GSA has created a data visualization tool -- The GSA Competitive One-Bid Tool -- that enables a more robust look into competitive one-bid rates across GSA. The tool pulls data from FPDS, allowing users—from acquisition executives to contracting officers—to dive into the data.

Background 28% of Competed Orders (out of 373) result in Competitive One-Bid Orders on Alliant Average number of Offers received on competed orders is 3.17 Average 2.10 on orders <$10 million Average 3.15 on orders between $10 million and $50 million Average 4.26 on orders over $50 million Alliant GWAC does not require contractors to submit x-number of task order request proposals annually Alliant GWAC does not require minimum sales threshold GSA Schedules requires $25,000 per Contract Year The Federal Procurement Database System identifies only the Awardee; does not provide list of Contractors who have submitted proposals

Customer Ordering Process Ordering Contracting Officers (OCOs) own their own competition process when using the GSA GWACs OCO’s are required to follow their agencies’ procurement review and approval process GWAC ordering is decentralized therefore requiring OCO/Contractor notification on Orders and participation eBuy, GSA ITSS, TOS Email to AlliantAwardees@gsa.gov Fax

GSA GWAC Value-Adds GWAC Ordering Guide – how to use the GWAC GWAC Delegation of Procurement training Webinar, DAU online, Wednesday teleconference, conferences Complementary Scope Review – ensures scope fits to GWAC Acquisition Templates – Task Order Request letters Sample Statements of Work Dedicated Client Support to answer procurement related questions Customer Outreach meetings

GWAC Actions to Increase Competition Conduct Sales Training to increase GWAC Contract awareness; Provide GWAC Contract Administration quarterly training to new Contractor key personnel replacements; Remind Contractors to actively participate in the Task Order proposal process at Shared Interest Group teleconferences and Program Management Review meetings; Provide Alliant statistics that shows where competition needs to be improved; and Review quarterly status correspondences from non-productive Alliant Contractors (those w/o Orders) on marketing and reasons for not bidding.

A2/A2SB Proposal Participation Requirements Draft RFP requires active Contractor participation Required x-submissions per Contract Year Required $$ business volume over 2-5 years Additional reporting requirement Vendor participation Explanation when task order request proposal submission is less than contract requirement; does not include RFI