AGENDA Vision Mission Values County Overview Organizational Overview Contracting Structure Primary Procurement Methods Procurement Programs and Incentives

MISSION & CORE VALUES The mission of the County of Santa Clara is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe and prosperous community for all. CORE VALUES Demonstrate ethical conduct reflecting honesty and integrity Commit to efficient, effective, quality service Value the community Uphold our fiscal responsibility Exhibit mutual respect Encourage innovation and flexibility Mission Statement The mission of the County of Santa Clara is to plan for the needs of a dynamic community, provide quality services, and promote a healthy, safe and prosperous community for all. Core Values Demonstrate ethical conduct reflecting honesty and integrity. As individuals and as an organization, our actions represent responsibility and accountability. We uphold the principles of equality, fairness, and objectivity. Commit to efficient, effective, quality service. We seek continuous improvement. We collaborate within and across departments for the good of the customer and community. Value the community. We create an inclusive environment that supports the diversity of our community. We take action to communicate openly and frequently, encouraging public participation. Uphold our fiscal responsibility. We use the resources entrusted to us wisely. We effectively balance the needs of the community with available resources while advocating for the best value and best service. Exhibit mutual respect. We value employees and recognize the importance of their contribution in service delivery to the community. We exercise respect and courtesy at all levels of the organization. We acknowledge differences of opinion exist and while we may differ, we continue to value effective working relationships. Encourage innovation and flexibility. We are receptive to creative suggestions and solutions. We foster internal and external partnerships that advance our mission, values, and goals.

FACTS ABOUT THE COUNTY 1.92 million population, largest of the 9 Bay Area counties 15 cities, ranging from Palo Alto in the North to Gilroy in the South Adopted 2017-18 Budget $6.5 billion 5 Elected Supervisors – geographical districts 3 Countywide Elected Officials - Sheriff, District Attorney, Assessor

PROCUREMENT CORE MANAGEMENT TEAM

PROCUREMENT DEPARTMENT Mission To promote fair and open competition, procure quality products and services and meet the needs of our customers while maintaining public trust.

CONTRACTING GUIDING PRINCIPLES Board Policy Chapter 5 Establishing an open and competitive process for individuals and organizations that do business with the County Ensuring fairness and equal access to business opportunities in the County Promoting the most cost-effective use of taxpayer dollars and County resources in its contracting and solicitation processes Increasing social and environmental awareness and responsibility and environmental sustainability in the County

CONTRACTING STRUCTURE Hybrid Model Decentralized Purchasing and Contracting – procurement of professional services, public works, architects-engineers-construction project management and other related services contracts is handled by individual departments in a decentralized fashion. Centralized Purchasing and Contracting – Procurement Department acquires goods and services and non-professional services in a centralized manner.

DECENTRALIZED PURCHASING & CONTRACTING Board Policy Chapter 5 Professional Services are any technical or consultant services that provide support to and facilitate department operations and the governmental functions of the County administration/management, program management or innovation.

DECENTRALIZED PURCHASING & CONTRACTING Board Policy Chapter 5 Professional Services for purposes of the County’s procurement process include, but are not limited to the following: Licensed Professional Services, such as Physicians, Psychologists, Marriage and Family Therapists Consulting Services Trainer Services Medical Services Legal Services Information Technology and Communication Consulting Services Fiscal Consulting Services Human Services

CENTRALIZED PURCHASING & CONTRACTING Medical Patient Care Contracting Patient-care related equipment, supplies, and services: Distribution (Pharmacy, Medi-surgical, Laboratory, Diagnostic Imaging) Blood and Blood Products Dental Products Linen & Laundry Services Glucose Monitors and Supplies Cardiac Rhythm Management Devices Reference Lab Testing Services Trauma & Total Joints Implants Neuro Spine Implants IV Pumps

CENTRALIZED PURCHASING & CONTRACTING Facilities Facility Maintenance Services and Supplies Vehicles and Supplies Furniture and Office Furnishings Fuel Janitorial Services Moving Services Traffic Equipment, Parts & Supplies Industrial Equipment and Supplies Pest Control Services

CENTRALIZED PURCHASING & CONTRACTING Institutional Contracting Cleaning Supplies & Chemicals Uniforms and Garments Shoes and Boots Paper and Plastic Recycling Services Food and Food Services Landfill Services Safety Products and First Aid Security and Monitoring Products and Services Appliances Landscape Services and Equipment Document Storage and Destruction

IT/Telecommunication Contracting/Office Technology CENTRALIZED PURCHASING & CONTRACTING IT/Telecommunication Contracting/Office Technology Technology: Hardware and Software Computer Peripherals Network and Storage Equipment Telecommunication Equipment Computer Training Courses: Instructor-Led Multi-functional Devices Office Supplies and Equipment Printing Services Services Awards Oral Language Interpretation Services Courier Services Advertising

PROPERTY DISPOSAL Reuse Recycle Sale Donate Director of Procurement is the only authority to dispose of County personal property. Reuse Recycle Sale County Property Donate

PRIMARY PROCUREMENT METHODS RFQ (Request for Quotation) and ICP (Informal Competitive Procurement) Informal submission ITB (Invitation to Bid) - Stated specification Formal submission & public opening Award to lowest responsive and responsible bidder RFSQ (Request for Statement of Qualifications) Used for professional services Evaluate qualifications and ability to perform Can be used as prequalification

PRIMARY PROCUREMENT METHODS RFP (Request for Proposal) Formal submission based on RFP submittal requirements Awarded per “best value”- Price and Other Factors: Corporate strength, experience, financial strength, references and reputation Ability to meet business, technical and functional requirements Implementation, project management, training and ongoing support Small Dollar Purchases - Required to obtain best pricing

PROCUREMENT PROGRAMS & INCENTIVES Vendor Outreach Workshops Local Preference Policy No Fees for Registration on Sourcing and Bidding Management Systems (BidSync & Ariba)

REGISTER TO DO BUSINESS WITH COUNTY OF SANTA CLARA Supplier Enablement Program http://www.bidsync.com/ http://sccgov.supplier.ariba.com/register On-Site Registration Available after Presentation Bid Opportunities https://www.sccgov.org/sites/proc/DoingBusinesswiththeCounty/BidOpportunities/Pages/default.aspx

Questions? Procurement Department Main: (408) 491-7400 PRC-VendorOutreach@prc.sccgov.org To download Vendor Outreach Material: https://www.sccgov.org/sites/proc/VendorOutreachFair/Pages/home.aspx

Thank you!