StudentInformation February 23, 2017 February 2017 EMIS Updates StudentInformation February 23, 2017

February 2017 Agenda Agenda Updates Battelle for Kids Exports Adding New Subcalendars Mid-Year Review of Special Ed Verification Processes ProgressBook Blog Cherwell/ODE Pre-id for End of Course, Defect 11976

Updates Updates 16.3.2 – Civil Rights updates are currently in development and expected in the 16.3.2 release (February) Next EMIS Webinar – Thurs., March 23 at 10 AM Ad Hoc reports Open Lab – Fri., Feb. 24 at 9 AM Ad Hoc reports Documentation

Battelle for Kids Exports StudentInformation > Management > Import/Export > Battelle For Kids Export

Battelle for Kids Exports School Information Export file updated to list the Grade Levels in each building in Column G ‘School Type’ so that the School Type column populates with the grades from that building, grade levels **, AG, IN, GR, UG and DR are not listed

Battelle for Kids Exports School, Student and Employee Information Update Column Header Names updated to match requirements All Headers included whether or not required

Adding New Subcalendars Midyear Editing the Master Calendar and Subcalendars Step by Step Checklist with EMIS Exceptions (page 32) Although it is rare, there are occasions when a new sub-calendar may need added after school has begun. A couple examples of this would be A building has students in grades 9, 10 and 11 on a default sub- calendar. Later in the school year, a school day is set for Juniors to take the ACT or SAT school-wide. This day will now be a non-attending day for students in grades 9 and 10; or A building has students in grades 9, 10 and 11 on a default sub- calendar. Later in the school year, it is determined that juniors will take the ACT or SAT on a Saturday, which is a non-attending day on the calendar. For these examples, a new sub-calendar will need to be created for the juniors to reflect an attending day when the remaining students on the default sub-calendar have a non-attending day.

Review of Special Ed Verification 3 Separate Special Ed Verifications and downloads Items to Note Verification messages process Displays a list of interactive verification errors on the screen Download file provides the same list of verification errors Excel format can be sorted by Building, Message Type, Grade Level

Review of Special Ed Verification 3 Separate Special Ed Verifications and downloads Student Special Ed Events process Enter Date Range for events Displays a list of interactive verification errors on the screen Download file provides a list of each event date within the date range selected Excel format can be sorted by Event Date, Building, Event Type, Outcome Start Date , Outcome End date, etc.

Review of Special Ed Verification 3 Separate Special Ed Verifications and downloads Student Special Ed Grad Req. process Displays a list of interactive verification errors on the screen Download file provides a list of each reportable Special Ed Grad Req. Excel format can be sorted by Building, Event Type, Exemption, Grade Level

ProgressBlog

Pre-id for EOC, Defect 11976 Defect 11976 - Pre-id for EOC issues error when running for multiple buildings with same course sections selected but no adhocs for retakes Workaround – Run each building separately, combine files and upload

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