Civil Air Patrol – California Wing Mission Scanner Duties and CAP Missions Mission Scanner Course Chapter 1 Version 1.3 (21 February 2014)

Introduction and Administrative Items Introduce Instructors - length of time in CAP, aviation experience Have class introduce themselves - length of time in CAP, aviation experience Administrative Items Test is open book, passing score 80% Introduction and Administrative Items

Administration What we promise today Redundant themes (we want you to get them) Class Schedule Breaks Lunch…Please be on time Staff Introductions What we promise Valuable Useful – practical knowledge, first-hand experiences Good use of your time … and ours Redundant Themes - Breaks - Planned throughout the day. Please keep them short so we can keep on time.

Student Packet / References Download the following references electronically (if possible) to form your student packet: Located at: http://esresources.cawgcap.org CAP Mission Scanner Task Guides - May13.pdf CAP Scanner Ref Text Rev - May13.pdf CAP Flight Guide Rev - May13.pdf Power Point Slides CAPF 104, 104a, 104b Mission Scanner SQTR – May 13 Observer / Scanner Search Area Worksheet

Mission Scanner Course Objectives Provide highly trained aircrew members for CAP missions Offer a comprehensive and real-world training environment Recurrent training for current and qualified aircrew members SAFETY in all we do

Manuals & Regulations Federal Aviation Regulations (FARs) Airman’s Information Manual (AIM) FAA Pilots Handbook of Aeronautical Knowledge CAPR 60-1 Flight Operations and CAWG Supplement(s) CAPR 60-3 Emergency Services CAPR 100-1 Communications California Wing Communications Plan

What is a Mission Scanner? Mission Scanners are an integral part of the CAP AIRCREW AND MISSION Key aircrew members on a variety of CAP Missions: Search & Rescue Disaster Response Counter-Drug WADS- Interception Missions Transport Operations Primary Visual Observer on Pilot side of A/C (C-182) Duties Include: Area Scanning Airborne Photography Sectional MAP use- LAT/LONG Crew Coordination & Safety From 101T-MS Classroom training covering the applicable material outlined below is required prior to the issuance of a 101T for the Observer Specialty Visual Search Patterns and Procedures Electronic Search Patterns and Procedures Chart Reading / CAP Grid System Search Coverage Navigation and Position Determination Air Crew Coordination Weather High Altitude and Terrain Considerations Coordination with Ground Teams Flightline Operations Communications Procedures Flight Plans and Mission Forms Reimbursement Procedures State/Local Agreements Survival and First Aid Procedures Safety Transport Mission Procedures Scanning Techniques and Sighting Characteristics

Mission Scanner Requirements Trainee Qualified General Emergency Services (CAPT 116 Part 1) At least 18 years of age (minimum; should be mature) SQTR-MS Familiarization and Preparatory training Commander’s authorization Qualification SQTR-MS Advanced Training requirements (includes FEMA IS-100.b and IS-700.a courses and the CAP Aircraft Ground Handling video) Exercise participation (two missions; see CAPR 60-3 and CAPR 60-3 CA Wing supplement) Unit certification and recommendation Current Continuing Education exam (CAPT 117, Part 2) Note: Scanners also need to maintain safety currency in eServices and complete the Basic ORM Course From 101T-MS Classroom training covering the applicable material outlined below is required prior to the issuance of a 101T for the Observer Specialty Visual Search Patterns and Procedures Electronic Search Patterns and Procedures Chart Reading / CAP Grid System Search Coverage Navigation and Position Determination Air Crew Coordination Weather High Altitude and Terrain Considerations Coordination with Ground Teams Flightline Operations Communications Procedures Flight Plans and Mission Forms Reimbursement Procedures State/Local Agreements Survival and First Aid Procedures Safety Transport Mission Procedures Scanning Techniques and Sighting Characteristics

Aircrew Task P-2013 Discuss Mission Scanner Duties and Responsibilities

Mission Commander Aircraft Commander Command Positions Mission Commander Responsible for all phases of the assigned mission except for those aspects of safety-of-flight which relate to the physical control of the aircraft and within the prerogatives of the Pilot in Command Aircraft Commander Accountable for the safe, orderly flight of the aircraft and the well-being of the crew. Responsibility rests with the Pilot in Command alone for starting or continuing a mission with regard to weather or any other condition affecting the safety of the aircraft and crew

Mission Pilot Aircraft Commander / Pilot In Command Responsible for safety of Aircrew and Aircraft Flies the aircraft – not a Scanner! Primary communicator with ATC Primary planner of route to search area Responsible for safely maneuvering the aircraft to a position where the aircrew can identify the search objectives FINAL AUTHORITY FOR SAFETY-OF-FLIGHT MATTERS In addition to the duties of Pilot-in-Command: Responsible for obtaining complete briefings and for planning sorties Thoroughly brief the aircrew before flight, including a briefing on their responsibilities during all phases of the upcoming flight Obtain a proper flight release Enforce sterile cockpit rules Utilize CRM techniques and procedures Fly search patterns as completely and precisely as possible; report any deviations from the prescribed patterns during debriefing. Monitor the observer and ensure all events, sightings and reports are recorded and reported. Fill out all forms accurately, completely and legibly.

Mission Observer Mission Commander Primary communicator with mission base & alternate communicator with ATC Plans search grid limits and assists in route plan Keeps mission log Assists with navigation en-route Operates DF equipment during ELT search Responsible for reading checklists to pilot IC’s eyes and ears in the field Scans for search objectives in search area Must have two scanners, especially in search grid. Effectiveness of search is cut by 50% if MO is not “heads out” of cockpit Stop playing with the G1000/Becker/Radios/etc. and get to work! Note: a rated Observer may perform the duties of a Scanner on a mission, however they need to be AP-qualified to serve as photographer

Mission Scanner The IC’s “eyes and ears” in the field The mission, aircraft, and aircrew exist to put the Scanner(s) in a position to find the crash site, victim, or report on damage In three-person aircrews, should fly behind pilot Keeps mission log Scans for search objective Assists with navigation en-route to search area

Mission Scanner Ideal aircrew will have two Scanners; most crews will only have one due to aircraft horsepower restrictions Normally used in visual searches Can be used in ELT searches Pre-flights crew emergency equipment (including personal) Should be prepared to read checklists to pilot Note: a member rated only as a Scanner MAY NOT perform the duties of Observer

Aerial Photographer Captures usable imagery and/or video of targets Add-on rating for Mission Scanner Pre-flights and maintains all camera equipment Ensures extra batteries and memory cards for the camera onboard the aircraft Pre-flights crew emergency equipment Guides the crew to position the aircraft to provide the most useful images of the objective

Aircrew Seating Aircrew MP: Front left MO: Front right Pilot Scanner # 1/ Aerial Photographer Observer Scanner #2/ MP: Front left MO: Front right MS #1 / AP: Rear left MS #2: Rear right

Crew Duty Limitations Required for: Also applicable for: Mission Pilots and Transport Mission Pilots Also applicable for: Observers / Scanners / Aerial Photographs Start of aircrew duty day Begins when an aircrew member reports for a mission, briefing, or other official duty and ends when engines are shut down at the end of the mission, mission leg, or a series of missions. The maximum length of the crew duty day for pilots: 14 hours of official CAP duty 8 hours of scheduled pilot in command flight time Pilots must have 10 hours of crew rest between the last official CAP duty and the first official CAP duty in the next duty period.

“IMSAFE” Illness - Is the aircrew suffering from any illness or symptom of an illness which might affect them in flight? Medication - Is the aircrew currently taking any prescription or over-the-counter drugs? Stress - Psychological or emotional factors which might affect the aircrew’s performance? Alcohol – Has the aircrew consumed alcohol within the last 8 hours? Fatigue - Has the aircrew had sufficient sleep and rest in the recent past? Emotion - Is the aircrew emotionally upset or otherwise compromised?

CAP Missions Aerospace Education Cadet Program Emergency Services Civil Defense / Wartime Disaster Relief Search and Rescue Emergency Communications National Security 1.4 Objective 1.3 – Discuss CAP missions.

CAP Peacetime Missions Peacetime disaster relief as a component of FEMA Urban Search and Rescue program Damage Assessment, Communications, Transportation Search and Rescue (SAR) USAF is SAR coordinator through the Air Force Rescue Coordination Center (AFRCC) AFRCC implements national search and rescue plan CAP conducts 4 out of 5 searches for AFRCC Counterdrug Operations (CD) Support is limited to: reconnaissance, transportation and communications US Customs, DEA, US Forest Service and others

Peacetime Missions (con’t) Homeland Security Controlled thru the National Operations Center (NOC) National Agencies Red Cross Salvation Army Federal Emergency Management Agency (FEMA) Department of the Interior (DOI) Federal Highway Administration (FHA) Federal Aviation Administration (FAA) National Transportation Safety Board (NTSB) U.S. Coast Guard (USCG)

Aircrew Task P-2014 Discuss Cap Liability Coverage and Mishap Reporting

Liability Federal Employee Compensation Act (FECA) Worker’s compensation Injured or killed on Air Force Assigned Mission (AFAM) Commercial insurance for Corporate missions Coverage varies depending on the type of mission Know the coverage for the missions you fly 1.5 Objective 1.4 – Discuss liability coverage and applicability.

Liability Federal Tort Claims Act (FTCA) Liability protection CAP members acting within the scope of their duties on CAP operational missions Air Force Assigned Mission (AFAM) Commercial insurance for Corporate missions Covers members in the event of a lawsuit CAPR 900-5, CAP Insurance/Benefits Program CAP's Aviation Liability Insurance All CAP members involved in CAP aviation "corporate missions" and acting under the scope of CAP regulations are protected under this policy. That includes CAP aircrew members, pilots, check pilots, instructor pilots, CAP maintenance personnel and CAP flight release officials.

Liability It is extremely important to report all mishaps. There are lessons to be learned from each mishap which help identify trends. Some mishaps – which may first appear to be minor – are found to be more severe upon further discovery. For this reason, all mishaps must be reported using the mishap management portions of the eServices Safety Management System (per CAPR 62-2 and CAWG 62-2). Call your Commander and CAWG Call list immediately following a mishap. It is vitally important that CAP members follow all rules and regulations during missions. This includes wearing the proper uniform and carrying the proper credentials. Not following the rules may make you ineligible for coverage under FECA, FTCA, and corporate insurance, and can result in a member being held personally responsible for the damages or medical expenses incurred as a result of a mishap.

Operational Agreements National, regional and state levels In accordance with CAPR 60-3 - CAP Emergency Services Training and Operational Missions Formalized through agencies chain of commands Facilitates Operations Plans (OPLAN) implementation Agreements are approved and signed at all levels Contents Limitations Reimbursements Liability

Aircrew Task P-2015 Enter Data into Cap Forms

Forms CAPF 101 - CAP Specialty Qualification Card CAPF SQTR – Specialty Qualification Training Record CAPF 104/104a/104b - Mission Forms CAPF 108 - Mission Reimbursement Form FAA Form 7233-1 – Flight Plan Form Incident Command System - ICS forms Note: Most forms are filled out electronically, or transferred from paper copies used in the field As in any bureaucracy CAP has many forms, however we will concern ourselves with two forms in this class: The CAPF 104 and the CAPF 108

CAP Forms 104 and 108 CAPF 104 Mission Flight Plan / Briefing / Debriefing Form Completed for each mission sortie Complete and legible CAPF 108 CAP Payment / Reimbursement Document for Aviation / Automotive / Miscellaneous Expenses CAPR 173-3 - Payment For Civil Air Patrol Support Filed electronically through WMIRS Completed for each mission File within 48 hours after mission completion Complete, accurate and legible Scanner/Observer information is transferred to the back of the CAPF 104 for debriefing / recording. CAPF 108 for missions that are in WMIRS can be automatically generated at the close of the mission as long as all the sortie and other expense information is updated when the mission is complete.

Entering Data onto Forms Data must be complete, accurate and legible Electronic (WMIRS) Print, or have another crewmember fill out the form General rules: Corrections: line through and initial (no “Liquid Paper”) No signature labels or stamped signatures Attachments: Name, Date, Mission & Sortie number, ‘N’ Number, Hobbs time No empty boxes – use “N/A!” Review the form before turning it in 1.7.1 Objective 1.5 – List the general rules for entering data into forms.

Summary Wartime or peacetime tasking Plans, MOU’s, agreements and regulations Forms: Complete, accurate, and legible You implement the CAP mission Know the source regulations CAPR 60-1 (CAP Flight Management) CAPR 60-3 (ES Training and Operational Missions) CAWG Supplements or Operational Management Procedures MOUs Become familiar with eServices and learn how to fill out SQTRs! There are MOU’s between each CAP Wing and State and Local agencies that define responsibilities, etc. Briefly cover what is available in MIMS (Member Information Management System)

QUESTIONS?

Optional Characteristics of a Search Mission Slides 42 – 55 are optional and can be used at the discretion of the instructors. While they provide useful context about what a mission looks like, they are not mandatory and do not contribute to questions on the exam. Optional Characteristics of a Search Mission

Notification (SAR Mission) Aircraft is overdue or ELT is detected AFRCC or FAA is notified AFRCC or FAA notifies California Emergency Management of incident, AFRCC opens mission CALEMA notifies CAWG Alert Officer CAWG Alert Officer issues Alert, Assigns IC Available aircrew and ground assets activated by IC

Sign In / Briefing Large Mission Base Prepared to fly (IMSAFE) CAPF 101 / Safety Current Complete Flying Kit NOMEX flight suit, per CAPR 39-1 Boots and seasonal clothing Personal Survival Kit Remain Overnight Kit Prepared for briefing and to get to work Professional bearing and demeanor

Sign In / Briefing Small Mission Base Likely just your crew Mission Pilot may be briefed over the phone by IC directly Plan and Fly sortie Prepared to fly when you arrive at aircraft

Flight Planning Weather: get the latest www.nws.gov / DUATS / 800-WX-BRIEF Plan Route: know check points / hazards en-route Know ETE Know search grid limits Know communications frequencies & call signs Know search objective: aircraft type, color, etc.

Preflight- AIRCREW Duties Observer Assist in preflight of AC: call of check list to MP Preflight ELT & GPS Preflight radios Write down Hobbs / Tach time Start flight log Scanner Assist in walk around inspection Preflight and inventory emergency equipment & Camera Prep Aerial Log sheet (GRID NUMBER) to be used in flight & Start flight log Prepared to call off check list to MP

Flight to Assigned Area Use pre-planned check points to ensure you are on course Keep track of your location on your aero chart and GRID chart Pilotage and GPS are preferred method for the aircrew member to locate current position Don’t be afraid to announce location to pilot

Take-off and En-route Visually and verbally clear aircraft as it starts to taxi (“Left/Right Wing Clear”) Head out of cockpit and on swivel during ground movement – call out all risks During run up scan for other aircraft – especially 6 o’clock and in pattern Remain aware of location during flight – don’t be afraid to ask MO to give you current LAT/LONG or relative position within grid. Continue to scan for other aircraft throughout the flight

Visual Search of Area This is the whole purpose of the mission Look for irregularities in patterns The aircraft will probably not be intact Consider shape, shadow, and color Rare to find aircraft this intact

Scan for other Aircraft Look for movement Report “tallyho” on aircraft to crew Give clock position and if aircraft is a factor If factor, make recommendation of change in direction to MP- “A/C 3 o’clock , low converging, recommended climb and turn to 11 o’clock”

Post-Search Activities for OBSERVER / SCANNER Post Flight Write down Hobbs / Tach Time Prep cockpit for next crew- be courteous Secure aircraft Debriefing – assessment of effectiveness / is another search of that area needed? In many ways, this is the most important part of sortie RTB Flight Handover search area to GT if needed Complete log Continue to monitor location on chart Scan for other aircraft in pattern

QUESTIONS?