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Workshop Topics Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Co-Curricular Activities Funds Requesting Club Activities Point System Guidelines

Eligibility for Funding It’s as EASY as 1 … 2 … 3 1. Attend Club Funding Workshop 2. Turn in Annual Forms Advisor Agreement Officer List Club Charter Renewal Constitution Club “6” Account Signature Form Due by 4 pm, Friday, Oct. 14, 2016 Bld. 130, Rm. 113, Inbox on back counter- 3. Earn Points and Submit All Requests on time.

Two Sources of Money Club Funds (“6” Account) Money raised through bake sales, car washes, donations, etc. Co-Curricular Activities Funds Money requested from the Co-Curricular Activities Department

Club Fund 6 Accounts Making Purchases: Contact our office for vendor choices Complete an All in One Request Form before purchase Attach Minutes showing approval for purchase Attach Price Quote Clubs NOT tax exempt Getting Reimbursed for Purchases: Attach Minutes showing approval for reimbursement Submit original receipt after purchase Deposits: Use Deposit form Checks made out to Daytona State College Driver’s License written on check

Co-Curricular Activities Funds Making Purchases: Contact our office for Vendor Choices Complete All in One Request Form Attach invoice or price quote. *College IS Tax Exempt Getting Reimbursed for Purchases: Prior to Purchase: Return original sales receipt to our office

Student Travel Set Up a Travel Authorization Meeting with the Co-Curricular Activities Staff Request for Travel: Complete All in One Request Form Attach necessary documentation Hotel Stay: Rooming list with Student Names and ID #s Conference: Student List with ID #s Registration Forms Complete Student Travel Agreement form Include in packet Advisor’s Travel Information for pre-approval 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel See Club Handbook for details

Planning Events Advance planning always pays off! Break down event into smaller tasks Assign people to each task Complete All in One Request Form At least 10 business days prior to event Use form for on or off campus events

Where Can You Find the Club Handbook & Forms? www.daytonastate.edu Student Life Co-Curricular Activities http://www.daytonastate.edu/student_act/ on the Portal- Co-Curricular Activities

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Goals of Points System To encourage club involvement with : New student recruitment efforts Visible activities on campus   Activities that support student success Opportunities for developing leadership/organizational skills Community service learning opportunities

Points System Success Stories 47 Clubs Participated in 2015/2016 Compared to 41 Clubs in 2014-2015 Community service hours – 1,970 hours-13-14 2,468- 14-15 2,867 – 15/16 Money raised for local organizations – $17,900 This was in addition to Rotaract/SGA #FORTHEKIDS reaching their goal for $35,000 to build a bottle school in Guatemala

Updates to Funding System Levels Based on Points Achieved Updated Report Form Flyer advertising club activities to students to serve as back up

Point Categories

Points in excess of the 50 will roll into next semester totals Funding Levels Gold Level- (50 points) eligible for up to $500 the following semester. Clubs in gold category may also be allotted greater amounts of funding if they are recipients of a national award, recognition, or for participation in a conference and/or tournament after review by the Co-Curricular Activities Dept. Silver category - (40-49 points) are eligible to request $250 during the semester following their achievement of Silver status Bronze category - (35-39 points) may request $100 following their achievement of Bronze status. Participation forms reviewed to determine total hours for recognition at Annual Club Banquet Points in excess of the 50 will roll into next semester totals

Club Current Levels ASID AAUW Business Club Studio Rats Computer Tech Club Global Friends HIM Improv Club Psy Psi DeLand Student Paralegal Student Respiratory Care Student Occupational Therapy Assistant Surf Club Table Top Gaming Psychology Phi Theta Kappa Sigma Beta Delta Sigma Kappa Delta SGA SADHA Science Club Student Massage Digital Media Falcons Human Services Club Student Photography Association American Sign Language Encounter Flag Football Club

Locating Opportunities Monthly Email to Advisors to include: College Engagement Events Co-Curricular Activities Community Projects/ Events Up-and-Coming Volunteer Events/ Service Projects Chart of Club Point Standings

Club Leadership Retreat October 7th News Journal Center 8:30 am- 2 pm Protecting Your Online/ Social Media Message Professional Etiquette Building Trust/ Working Together October 8th Meet at Student Center Travel to Zoom Air 8:30 am- 2 pm Team Building Ropes Course High ropes/ Zip Lining Only 15 Reservation Slots Remaining

Remaining Co-Curricular Events Fall 2016 Hispanic Heritage Day Daytona Campus Oct. 5 11-1pm Student Landing Italian Heritage Day Oct. 12 11-1pm Native American Heritage Day November 1 11-1pm International Cultural Festival Wed. Nov 9 11-1pm ECHO Plaza/ Landing Veteran’s Day Fri., Nov 11 11-1pm Basket Brigade Collections College Wide M-F Nov. 14-18 SGA Offices Basket Brigade Deliveries Sat Nov 19th SGA Office Sign Up Sheets & Schedules on the Back Table Or Email studentactivities@daytonastate.edu

Report Guidelines Turned in by 5:00 pm on the last Thursday of the month Inbox 130/154, studentactivities@daytonastate.edu Reports will be reviewed and points awarded at the beginning of each month. Once the award is determined the Advisor will receive an email with semester point totals. No Club Meetings or Fundraisers listed on reports   Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

CO-CURRICULAR CONTACTS Director of Co-Curricular Activities: Coordinator Co-Curricular Activities & Intramural Sports: Bruce Cook cookb@daytonastate.edu Lori Lemoine 506-4417 lemoinl@daytonastate.edu 506-3486 Senior Staff Assistant & Paperwork Guru: Jennifer Thomas DeLand, Deltona, FPC & NSB Co-Curricular Activities & Social Media: thomasje@daytonastate.edu Philip Rogers 506-3131 rogersp@daytonastate.edu Co-Curricular Activities & News4U 785-2202 In-house Broadcast System: Steve Pruitt pruitts@daytonastate.edu 506-3366 CO-CURRICULAR CONTACTS

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