“Scouts Today Legends Tomorrow” *Welcome *

Why Should Units Sell? Easy fundraiser with simple logistics Creates community exposure and helps with recruiting Scouts have fun selling and earning their own way Units can receive up to $4.50 for each book sold Will- Explain benefits of sale. Emphasize that every boy should have the opportunity to sell!

Coupon Books $10 Each $100’s in savings Shane

New Vendors Shane- Explain new vendors

We are excited to announce our partnership with The Houston Astros We are excited to announce our partnership with The Houston Astros. They will be providing our weekly drawing bonus and our 217 Bonus Level Prize. We want you to be excited about taking flight with scouting in 2016. This will make a great theme for unit booths. iFly has two locations in the Houston area Memorial City The Woodlands

Sale Administration Everything you need to know will be in the leaders guide or on the website. Please be sure to use envelopes for the turn-in. This will help with the weekly drawing *Website will contain the most up to date information for Scout Fair www.samhoustonbsa.org/scout-fair * Have examples of each to show

Bonus Commission Deadlines March 9, 2017 - Coupon Book Sales - 5% Bonus turn-in deadline April 6, 2017 - Coupon Book Sales - 3% Bonus turn-in deadline April 27, 2017- Coupon Book Sales - 1% Bonus turn-in deadline These bonus commissions are make a big difference in how much your unit can make off of this sale. Selling just 200 books before March 3rd puts an extra $100 in the unit’s account. These commissions add up. Methods of Payment: Cash (LEAST PREFERRED METHOD) Checks (MOST PREFFERED METHOD BEING A UNIT CHECK)

Turn-ins Please consult your district Coupon Chair for Turn-In Locations Please use Unit Checks or Money Orders If Cash is necessary please use large bills Will- Emphasize UNIT checks Money is due into the council office by the next business day. No exceptions

Closing Out Units will not be considered closed out unless they have all money and/or books turned in Will-No checks will be issued without a completed District Coupon Sales record Encourage units to sell all the way through the end! This helps your campaign!

Checks Checks will be mailed to the Committee Chair on file Checks will not be issued at Scout Fair, due to space constraints Units that closeout by April 27th will receive a check the week after Scout Fair Units that closeout after April 27th should expect a check between May 15th and May 31 Units are encouraged to verify their commission amounts at Scout Fair

Reserve your selling time at…. Will

Detailed Kroger Explanation This is the ONLY way to sign up to Sell Coupon Packs at Kroger stores on designated dates/times Do NOT ask Kroger employees/management about selling, but DO THANK THEM for allowing us to be there.  Registration link opens at 2:00OPM CT Sunday, January 29, 2017 Link is at http://www.samhoustonbsa.org/scout-fair-leader-page You will receive instant email saying "your appointment is confirmed", it is not, appointments can still be canceled by the unit. Appointments will only be canceled by Council if you sign up for more than 4. Unit must monitor appointments. If you register for a spot 24+ hours out from your appointment you will receive a reminder email 24 hours out. Stress if they do not see a Kroger Store in the listing then it is not an approved location to sell and DO NOT approach the Kroger’s manager It is a unit’s responsibility to verify (within 24-48 hours) of having a location that the location is confirmed While not required it is encourage that units stay within (or close to) Scouting district boundaries

Tips and Tricks for Kroger One person per unit, not per den or patrol. That one person should only make appointments for ONE unit. (i.e. John Doe should not make appoints for both Pack and Troop 0000) First – Follow Registration & Rules on SHAC Scout Fair website. Get the Genbook App for easy booking! While making an appointment please use your real name (first and last). If you have a question about a location sign-up then ask (email on next slide) Make sure that the unit coordinates ONE person within the unit to do the sign-ups. Otherwise sign-ups maybe cancelled due to a unit signing up for too many locations

Need Help about Kroger? Have a Question about Kroger? shac.scoutfair@gmail.com

Books Batted In Prize Brochure has been mailed to every registered Scout. Scouts that sell 217 Coupon Books earn both one prize under that level & the Astros Bonus Prize No combining of sales! Scouts can earn their own way to great prizes through license points

Prizes! Do NOT explain each prize Encourage everyone to not wait until Scout Fair to redeem their points for prizes. Points can be redeemed at any local Scout Shop prior to Scout Fair.

These are still AVAILABLE For 2017 At the 75 BBI level Scout Shop Gift Card of $50 SHAC Camp Certificate of $50 At the 125 BBI level Scout Shop Gift Card of $100 SHAC Camp Certificate of $100 At the 217 BBI level Scout Shop Gift Card of $217 SHAC Camp Certificate of $217 Please make sure that unit leaders know that these options are still available

Getting prizes!!! Encourage units (and their scouts) to redeem currency prior to Scout Fair at local Scout Shops Supplies tend to run out at event itself Encourage youth to show off prizes at meetings Creates energy for the sale

217 Bonus Prize Includes: Two Tickets to an Astros Game Family’s Choice of: Friday May 26th Friday August 4th A special Astros Hat A Goody Bag A Special Meet and Greet at the Scout Fair Top Seller Celebration Tickets for both games are on the mezzanine level and include a fireworks show after the game. Emphasize that prize is only good for TWO spaces. Prize is good for 2 spaces (scout and parent/guardian

Weekly Drawing Enter each week when you sell 15 Coupon Books Envelope can be turned in-person into Scout Office or emailed to ScoutFair@shac.org DRAWING every Friday at 4PM (February 24th - April 28th) Use money turn-in envelope for entry Envelope is also available online Drawing prizes will be distributed at Scout Fair. Prize Includes: Two Tickets to an Astros Game A special Astros Hat A Goody Bag A Special Meet and Greet at SF Envelopes can be turned in at turn in locations or scanned and emailed to ScoutFair@shac.org Envelope can be found on the shac website Do not let you kids miss out on this opportunity!

Scout Fair The Event!

What’s New/Different General Information Booth Information

What’s New/Different This Year Location – Minute Maid Park Date – May 6th, 2017 Theme Event – Scouts Today – Legends Tomorrow

General Information: Ticket Turn in will be located in Union Station Parking $12 a car in Minute Maid Lots A, B and C We are working to get other privately owned lots at the same rate Aramark will run at least three concession stands around Minute Maid Park Astro’s Retail shop will be open during Scout Fair

Time Schedule structure Friday 1pm – 5pm for Setup Committee (Limited to booth set up) No overnight outside security Saturday 6am – 5pm for complete Scout Fair - 6am-10am Gates Open for Booth Setup - 10am -3 pm Scout Fair Program - 3pm-5pm Demob/Load Out - Booth Sizes inside and out

help find your location The Fair will be divided into 7 venue areas divided up by the craft/skill units sign up for. Area A – Baden Powell Area B – James E. West Area C – William Boyce Area D –Daniel Beard Area E –-Legends of Parks pending Area F – Ernest Thompson Seton Area G – Astronauts All areas will be color coded to help find your location

Booth Information: Booths will be 8X10– No access to water or Power Booths will NOT be broken out by District or Division Photo Opportunities in each Themed Area A Scout Fair Passport will be used by scouts to get a prize if all areas are visited Registration forms will be online First Come First Serve on Booth Locations

Upcoming Dates * February 1, 2017 - Coupon Book Sales begin * March 9, 2017 - Coupon Book - 5% Bonus turn-in deadline * April 6, 2017- Coupon Book - 3% Bonus turn-in deadline * April 27, 2017 – 10% Bonus Commissioner Deadline for Booth/Service Unit * April 21, 2017 - Scout Fair Booth Registration (Sign Up) Deadline * April 27, 2017 - Coupon Book - 1% Bonus turn-in deadline * May 6, 2017 - Scout Fair, 10:00 am – 3:00 pm *May 18, 2017- District Chair Closeout Meeting