TEXAS WOMAN’S UNIVERSITY New Employee Orientation for Houston Revised 2/11/2016

Contents Welcome Mission Statement About the Houston Campus First Day Information Payroll Information Parking Permit EEO/Sexual Harassment Ethics Drug Free Workplace HR Policies Safety Information Office of Technology Instructional Support Services Insurance/Retirement Supervisor Information Performance Appraisal Hiring Process & Diversity Compensation Plan TWU Customer Service Philosophy Resources

Welcome To TWU! This online orientation is designed for new Houston employees. If you have any questions while reviewing the program, please contact Human Resources at x81-3555 or x81-3558.

TWU’s Mission Statement Texas Woman’s University builds on its long tradition as a public institution primarily for women by educating a diverse community of students to lead personally and professionally fulfilling lives. TWU prepares women and men for leadership and service through high quality undergraduate, graduate and professional programs on campus and at a distance. A TWU education ignites potential, purpose and a pioneering spirit.

Core Values of the University The following core values provide the foundation for the TWU Mission Statement: Educational Opportunity: Supporting learning among engaged students from varied backgrounds Scholarly Inquiry: Creating a community that encourages intellectual curiosity, creative expression, research, collaboration, innovation, and contributions of new knowledge Integrity: Cultivating personal and social responsibility, ethical behavior, respect for self and others, and accountability Success and Sustainability: Preparing students for purposeful lives and careers of leadership, service, and lifelong learning in an ever-changing world Stewardship: Developing and allocating resources to address immediate needs and ensure future opportunities

TWU Nondiscrimination Statement Texas Woman’s University strives to create and actively promote a welcoming and supportive environment in order to recruit, hire, retain and support a culturally diverse faculty and staff and student body. TWU provides an environment of nondiscrimination and affirmative action for everyone. As a part of the Texas Woman’s University’s program for equal opportunity, the policy statement on nondiscrimination is as follows. In compliance with the Equal Pay Act of 1963, as amended; Title VI and VII of the Civil Rights Act of 1964, as amended; the Equal Employment Opportunity Act of 1972; the Age Discrimination in Employment Act of 1967, as amended; the Americans with Disabilities Act of 1990, as amended; Title IX of the Education Amendments Act of 1972, as amended; Sections 503 and 504 of the Rehabilitation Act of 1973; the Employee Retirement Income Security Act of 1974, as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974; the Civil Rights Act of 1991, as amended; the Worker Adjustment and Retraining Notification Act of 1988; Equal Rights under the Law, 42 U.S.C. §1981; State of Texas Anti-Discrimination Laws, and federal, state and local human rights, fair employment and other laws; the University does not discriminate against any person on the basis of race, age, color, religion, sex, sexual orientation, national or ethnic origin, veteran’s status, or against qualified individuals with disabilities. This Statement forms a baseline from which the TWU community works to assure fairness and equity to all who pursue their educational and professional goals at this University. Retaliation against individuals who in good faith, file a claim of discrimination or otherwise oppose discriminatory actions or practices will not be tolerated.

Houston Campus For information about the Houston campus and valuable links to the campus’ resources, visit Houston’s web site at http://www.twu.edu/houston/.

What information is needed to complete New Hire Forms? Personal biographical data Emergency contact information W-2 elections Employment eligibility verification (I-9) Job title Bank routing and account numbers for direct deposit (if elected) Prior State of Texas service information

Employment Eligibility (I-9) The Immigration Reform and Control Act of 1986 requires all employers to verify the legal status of all employees hired after November 6, 1986. Yes. All offers of employment extended by TWU will be contingent upon the applicant’s ability to supply documents that provide proof of identity and eligibility for employment in the U.S. on or before the first day of employment. Click here for a listing of acceptable documentation. What is the I-9? Do I have to complete it? What documents can I show?

Payroll Information Amanda Noday Manager, Payroll X81-3562 Jane Sewald Sr. HR Generalist X81-3561

Parking Permits Meet with Desiree Hodge, Houston Campus, x2329, to complete necessary forms. The paperwork will be forwarded to the TWU Department of Public Safety and a permit will be issued.

Employment Discrimination and Sexual Harassment Federal Laws Title VII of the Civil Rights Act of 1964 Equal Pay Act of 1963 (‘09) Age Discrimination in Employment Act of 1967 Americans with Disabilities Act of 1990 and as amended 2008 Title IX of Education Amendments of 1972

EEO/Sexual Harassment It is the policy of TWU to maintain a workplace and classrooms free of discrimination and harassment EEO/Sexual Harassment policies are located on the TWU University Policy website.

EEO/Sexual Harassment Cont. The State of Texas mandates that all new employees receive EEO/Sexual Harassment training within their first 30 days of employment. Please contact Melissa Ozuna at mozuna@twu.edu or x81-3558 for access to training.

Ethics State employees are bound by specific ethical guidelines which apply to all TWU employees. It is mandatory for all employees to take the Ethics Training. Please contact Melissa Ozuna at mozuna@twu.edu or x81-3558 for access to training.

TITLE IX OF THE EDUCATIONAL AMENDMENTS OF 1972 No person in the U.S. shall, on the basis of sex be excluded from participation in, or denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal aid. Any employee has the opportunity to obtain a just and timely review of issues evolving from any policy or practice, which is considered, by the claimant to be harmful, unfair, prohibited or discriminatory. Sexual harassment and sexual violence/assault are types of sex discrimination. The Title IX Coordinator for TWU is Dr. Monica Mendez-Grant, Associate VP Student Life: MMendezGrant.@twu.edu 940-898-3615 

TITLE IX OF THE EDUCATIONAL AMENDMENTS OF 1972 Sexual Assault is de­fined as the oral, anal, or vaginal penetration by a sexual organ of another or oral/anal/ vaginal penetration by any means against the victim’s will or without his/her consent. An individual who is mentally incapacitated, unconscious, or unaware that the sexual assault is occurring is considered unable to give consent. Sexual Harassment is the same as defined under Title VII. This prohibition applies to conduct on and off campus and protects students, faculty, staff, and visitors.

OBLIGATION TO REPORT CHILD ABUSE; CHILD ABUSE TRAINING Texas law is clear. Under Chapter 261 of the Texas Family Code any person who has reason to believe that a child’s physical or mental health or welfare has been adversely affected by abuse or neglect by another person must immediately report the suspected abuse or neglect to the Texas Department of Family and Protective Services (“DFPS”) or to state or local law enforcement. This responsibility is applicable to all members of the Texas Woman's University (“TWU”) community. Penalties for Failure to Report Required Information 1. The name and address of the child; 2. The name and address of the individual who is responsible for care or welfare of the child; and 3. Any other pertinent information concerning the suspected abuse or neglect

OBLIGATION TO REPORT CHILD ABUSE; CHILD ABUSE TRAINING Where to Report. While employees and students are encouraged to report incidents of child abuse or suspected abuse to a supervisor or responsible university official, the first obligation is to protect the child by immediately contacting one of the following: Dept. of Family & Protective Services at its toll-free, 24-hour hotline at 1-800-252-5400 Local City or County Law Enforcement Campus Law Enforcement - TWU Department of Public Safety (“DPS”) at Denton - (940)898-2911 - TWU DPS at Dallas - (214)689-6666 - TWU DPS at Houston - (713)794-2222 Confidentiality and Immunity For one who makes a good-faith report or assists in the investigation of a report or any resulting judicial proceeding, the law provides immunity from any resulting civil or criminal liability.

DRUG-FREE WORKPLACE POLICY Texas Woman's University is required by the Drug Free Workplace Act of 1988 to notify all employees that the unlawful manufacture, sale, distribution, possession, or use of a controlled substance in or on any premises or property owned or controlled by the University is prohibited. TWU employees are required, as a condition of employment, to report any criminal convictions for drug-related activity in the workplace. Employees are required to notify the appropriate divisional vice president no later than five days after a conviction. (This requirement is mandated by the Drug-Free Workplace Act of 1988.)

University Policies University Policy Manual http://www.twu.edu/policy/ Staff Handbook: http://www.twu.edu/humanresources/staff-handbook.asp

Safety Safety Coordinator Denton Campus x8-1- 2924 Safety Website

Information Technology Services (ITS) When you are entered in the Oracle system, you will be able to create a Portal account. You will also be able to request email, long distance telephone codes, voice mail and Phoenix access. ITS Website

Contact the TIS Help Desk at x8-1-3971 Computer Problems? Contact the TIS Help Desk at x8-1-3971

Insurance and Retirement New hires have a 30 day enrollment period for dental and optional benefits.  Medical enrollment must occur within 60 days. If this enrollment deadline is missed, certain medical insurance programs become available only with proof of insurability or a qualifying life event.  This means that coverage could be denied.  Be sure to enroll in dental and optional benefits within your first 30 days of employment, and medical benefits within your first 60 days of employment.

Insurance and Retirement Cont. Angela Cagle, PHR Manager, Benefits Denton Campus x81-3552 Lisa Taylor Sr. HR Generalist x81-3542

Are You a Supervisor? If you will be supervising regular full or part-time employees, there is certain information you need about Documenting Discipline and Workers’ Compensation. Below are links to presentations with important information you need to know. Workers’ Compensation

Hiring Process and Diversity Myrna Flores Manager of Recruitment Denton Campus, x81-3557 Tony Yardley Manager, Institutional Equity Denton Campus, x81-3563

Compensation Plan Estela Long Manager, Compensation Denton Campus x81-3548 Teri Dyer Sr. HR Generalist Denton Campus, x81-3564

TWU Customer Service Philosophy TWU Students are TWU’s most valued customers! For customer service tips and guidelines access the Customer Service presentation.

Questions? Thank you for reviewing the Houston Campus online orientation. If you have additional questions, please contact the Office of Human Resources, Denton Campus, at x81-3555.