WSP-ATR Submission

Aspects to Consider Submission Process Guide Focus Areas Template Specifics System Demo

Use Submission Data to Update HR Data Finalisation Submission Extension Application Verification Approved Use Submission Data to Update HR Data Consultation & Sign-Off SubmitBank Details Verification Attention In Order Source Data Training Done Training Planned Detail Ready Source Data Biodata Registration SDF Company Preparation IT Aware Submission Vehicle P 5 - 2017 WSP-ATR AND PIVOTAL SUBMISSIONS PROCESS Annexure 1: Submission Process Timeframe & Project Plan

Overview SDF Details Company Details Data Quality Edit Update Upload Download Re-upload if: Duplicate IDs OFO Codes Invalid Download Check Errors Upload Fix Errors Online Download Documents Upload Prepare Source Data Biodata Planned and Done Training and Development Data Financial Data Impact Monitor and Respond to Submission Status Hover with mouse over status to view SETA comments and feedback

Please select type of problem encountered Allow one Business Day Support Please select type of problem encountered Allow one Business Day Quote Log Number when phone Support Options Company Registration Company Registration – L or T number Company Registration Parent - Child Verification Document Not Generating or Blank Verification Signoff Upload and Confirmation Verification Document Queried by SETA Source Data – OFO Mapping Source Data – Biodata Errors Source Data – Training Data Errors Source Data – Scarce Skills Sheet Source Data – Finance Sheet Source Data Problems Source Data Upload and Confirmation Source Data Online Error Fix ATR-WSP Report Not Generating or Blank ATR-WSP Signoff Upload ATR-WSP Signoff Queried by SETA System Support Feedback

Please read the Guide / Manual

Guide Focus Areas P 6 & 14: Excel file format P 9: Use Registration details as registered with SARS P 10: Independent; Parent; Child P 15: Scan proof documents into ONE document; the system will only keep the last document uploaded P 16: Source Data Sheet detail P 4: Submission Feedback

Template Specifics Must use Version downloaded from website OFO version – corrected anomalies – Specialisations also checked for correctness Error indicators top of screen important – could be corrected with new online utility (see p 12 & 13) Link between Bio Date and ATR Sheet Vital – p 17 Preferably Employee Number due to passport changes when people return to SA

Template Specifics Online Error Correction not suitable to correct Employee Ref Number – re-upload Use Biodata Optional Fields for integration with existing data Comments in Column Heading Training Cost – see p24 Note rules for Year in Training Sheet p 20 – Reporting Period p 14 Underscore _ not hyphen -

Rethink and Refine Job Titles Org Structure Filter Post Reference Job Title OFO Code Specialisation Maintenance Section z225 Artisan 651203 Fitter-welder (T) Metal Workshop z226 Transport Section z228 z229 Apprentice z230 Need Specific Detail to Manage Training and Development Org Structure Filter Post Reference Job Title OFO Code Specialisation Maintenance Section z225 Artisan - Electrician 671101 Electrician (General) Metal Workshop z226 Artisan - Welder 651203 Fitter-welder (T) Transport Section z228 Artisan - Mechanic Diesel Mechanic (T) z229 Apprentice - Electrician z230 Apprentice - Mechanic 653306 Update Post Data

A Model for Identifying Core Occupations Please refrain from mapping jobs with "Quality" in the job title to Agricultural / Horticultural Produce Inspectors, who under the auspices of the Department of Agriculture, Forestry and Fisheries (DAFF), conduct inspections of agricultural commodities, processing equipment and facilities, monitors conformance to standards and protocols to ensure compliance with regulations and laws governing health, quality and safety. The model overlays the 8 Major Groups of the OFO with the concentric circles indicating the most critical occupations to the most unlikely occupations to be found as various colours.

OFO Mapping Considerations 2015- prefix is assumed, takes too much space Always evaluate using Major Group as point of departure Consider qualification level to confirm Major Group Selection Job Title not definitive, rather Job Output, careful for key word hits, read descriptor and tasks to confirm the alignment to actual output Update Job Titles to prevent Auto populate to map indiscriminately (update House list with redefined Job Titles using optional fields) Refer to the OFO Guide – download from website Mapp learners to occupation studying for, try avoiding use 900000 No Mapping: not more than 5% of total mapping

Non Specific Job Titles Map post to the specific area of specialisation - need to confirm post output, ie: Artisan in what Supervisor of whom Scientist in which discipline Trainer for which job family Other examples: Manager; Engineer; Technologist; Technician; Artisan; General Assistant; Factory Worker; General Worker; Assistant Update the Job Title and ask HR to update the House data after the WSP- ATR submission cycle

Please note: End of April – Submission is not source data uploaded The signed Verification and WSP-ATR Report must be uploaded and then submitted to the Regional Office

Source Data Template System Demo