School of Earth and Environment Faculty of Environment Welcome! Induction Meeting Postgraduate Research (PGR) Degree Study: PhD MPhil MSc by Research October 2016

School of Earth and Environment Faculty of Environment Today: 10.00 Welcome: Professor Simon Bottrell, Head of School 10.05 Studying for your research degree: Dr Sebastian Rost, PGR Tutor ***11.00 Coffee break*** 11.20 Finance and Purchasing: Blessing James and Maggie Whitworth 11.45 Group photograph (meet in foyer) 12.15 Department Tours: Bob Finch (from foyer) 12.45 Campus Tours: your PGR Reps (from foyer) 13.00-14.00 Room allocation, photos, keys/fobs (SR1) 14.00-16.00 SRI Induction (SR3) (SRI only) **** Registrations in coffee break for Learning and Teaching Workshops**** From 3.30pm Welcome Party hosted by your PGR Reps and then the Pub!

School of Earth and Environment Faculty of Environment ….key facts about our School Ranked 1st in the UK for the quantity of its world leading research (REF2014) Ranked 2nd in the UK for the quality of its research environment (REF2014) 90% of our research has reached world leading and internationally excellent standards based on overall quality (REF2014) One of the largest research clusters of environmental and social scientists in the UK and internationally Over 100 research active members of staff Over 250 postgraduate researchers (PGRs) Over 150 taught postgraduate Masters (PGT)

School of Earth and Environment Faculty of Environment …our mission to combine world-class earth and environment sciences with environmental social sciences in both fundamental and applied research REF2014

School of Earth and Environment Faculty of Environment …key people Professor Simon Bottrell, Head of School Dr Steven Dobbie, Deputy Head Dr Jim McQuaid, Deputy Head Professor Pippa Chapman, Director of Postgraduate Research Studies, Faculty of Environment

School of Earth and Environment Faculty of Environment …key people Heads of Research Institutes: Institute for Climate and Atmospheric Science (ICAS): Professor Ken Carslaw Earth Surface Science Institute (ESSI): Professor Simon Poulton Institute of Geophysics and Tectonics (IGT): Sustainability Research Institute (SRI): Dr Jamie Van Alstine and Professor William Young Institute for Applied Geoscience (IAG): Dr Richard Collier and Professor Bill McCaffrey Prof Tim Wright Prof Andy Hooper

School of Earth and Environment Faculty of Environment …key contacts Dr Sebastian Rost ………………………… PGR Tutor Dr Caroline Peacock………….............. Deputy PGR Tutor Dr Julia Steinberger………….............. Deputy PGR Tutor (SRI) Mrs Michelle Lesnianski…..………….. PGR Administrator Mrs Angela Gardner…………………….. PGR Admissions Mrs Patricia Gray…………………………. Faculty Skills Training Hub Leader H&S Co-ordinators………………………. Dr David Banks, Fieldwork Mrs Sarah Burdall, Labs/Workshops Mr Jerry Lee, Building/Facilities Mrs Linda Hartland………………………. Employability

School of Earth and Environment Faculty of Environment …management structure University Graduate Board Faculty of Environment Graduate School Committee School Research Committee Head of School Postgraduate Research Tutor Postgraduate Researcher (You!) …. Supervisors

School of Earth and Environment Faculty of Environment …management structure University Graduate Board Faculty of Environment Graduate School Committee School Research Committee Head of School Postgraduate Research Tutor Research Degree Student (You!) …. Supervisor/RSG Postgraduate Researcher (You!) …. Supervisors Postgraduate Research Tutor Head of School School Research Committee Faculty of Environment Graduate School Committee University Graduate Board

School of Earth and Environment Faculty of Environment …key documents University Code of Practice and Faculty Protocol SEE Postgraduate Researcher (PGR) Handbook University Postgraduate Research Handbook All documents, web links, forms and handbooks are available online via the School PGR Resources/Intranet web page: http://www.see.leeds.ac.uk/internal-users/student/postgraduate-researchers/

School of Earth and Environment Faculty of Environment …our aim PhD researchers: To train you to be capable of independent research and examiners must comment on: Evidence of originality Evidence of independent critical ability Undertaking research suitable for publication To train you to be an employable graduate Technical competence alone is insufficient to merit the award of PhD; you must have significantly advanced knowledge in your field and demonstrated a broad understanding of the scientific and societal context of your research.

School of Earth and Environment Faculty of Environment …our aim To train you to be capable of independent research and examiners must comment on: MPhil researchers: the quality of the research undertaken; and the independent contribution to knowledge and scholarship MSc by Research researchers: the extent to which the thesis interprets and communicates knowledge in the chosen research area To train you to be an employable graduate

School of Earth and Environment Faculty of Environment An illustrated guide to a PhD Matt Knight University of Utah http://matt.might.net/articles/phd-school-in-pictures/

School of Earth and Environment Faculty of Environment Imagine a circle that contains all of human knowledge:

School of Earth and Environment Faculty of Environment By the time you finish elementary school, you know a little:

School of Earth and Environment Faculty of Environment By the time you finish high school, you know a bit more:

School of Earth and Environment Faculty of Environment With a bachelor's degree, you gain a specialty:

School of Earth and Environment Faculty of Environment A master's degree deepens that specialty:

School of Earth and Environment Faculty of Environment At the beginning of your research degree reading research papers takes you to the edge of human knowledge:

School of Earth and Environment Faculty of Environment Once you're at the boundary, you focus:

School of Earth and Environment Faculty of Environment You push at the boundary for a few years:

School of Earth and Environment Faculty of Environment Until one day, the boundary gives way:

School of Earth and Environment Faculty of Environment And, that dent you've made is called a Ph.D.:

School of Earth and Environment Faculty of Environment Of course, the world looks different to you now:

School of Earth and Environment Faculty of Environment So, don't forget the bigger picture:

School of Earth and Environment Faculty of Environment So, don't forget the bigger picture: Keep pushing

School of Earth and Environment Faculty of Environment …aims of research degree study Advancement of knowledge Acquisition of key research skills Award is a recognition of such a level of professional competence and innovative skills that you can be expected to undertake effective research without the need for supervision

School of Earth and Environment Faculty of Environment …aims of research degree study Capacity to work to deadlines Ability to present concise but informative verbal and written reports Understanding of potential safety risks generated by your work

School of Earth and Environment Faculty of Environment …at the end of your research you should have: Completed work that is innovative and, in the case of a PhD, work which is original and has made a significant advancement in knowledge in your field Presented a concise high quality thesis of no more than: PhD - 100,000 words (300 pages) MPhil - 60,000 words (200 pages) MSc by Research - 30,000 words (100 pages) A sound knowledge of the literature and data sources in your subject A good understanding of the concepts underpinning your research field Competence in the techniques used in the study and understanding of the principles of methods utilized in the instrumentation and in any limitations to the equipment used

School of Earth and Environment Faculty of Environment …at the end of your research degree you should have: The ability to design and execute your own research, and without guidance in the case of a PhD An appreciation of the appropriate means of analysis, including (where appropriate) the processing of data obtained and in the computer analysis of results and graphical presentations The capability to present your work in a concise logical and coherent manner An understanding of the potential hazards associated with your field and knowledge of the relevant COSHH legislation Awareness of scientific ethics and professional conduct of research

School of Earth and Environment Faculty of Environment Format of PhD thesis PhD researchers (only) have the option of submitting: Standard thesis; or Alternative format thesis Standard thesis: Normally between 6-9 chapters including introduction, methodology, discussion, results chapters, conclusions and future work, references. Alternative format thesis: Minimum of 5 chapters including introduction, 3 journal publications (see below), conclusions and future work. Each chapter will have its own references. Minimum requirements: one journal publication accepted; an invitation to resubmit a paper with revisions; and a third journal publication in a format close to submission. More journal publications can be included but must keep within maximum 300 pages overall length (100,000 words) AND research must tell a story and not be disjointed. PGRs and Supervisors should discuss at the outset the possibility of this option.

School of Earth and Environment Faculty of Environment Format of PhD thesis Alternative format thesis: Operating in Environment for last 12 months Only faculty at Leeds currently offering this option Very popular choice: 14 PhDs using this format examined in SEE within last 12 months That is 36% of total PhDs awarded in last 12 months 3 awarded with ‘Research Excellence’ 4 more to be examined in SEE shortly

School of Earth and Environment Faculty of Environment …supervision and support Pastoral care The PGRT is your personal tutor. You can contact the PGRT or Deputy with any issues related to your studies. The PGRT holds a drop-in session each month (dates are advertised on the School’s plasma screens). At these sessions, you can call in and discuss your progress, the supervision that you are receiving, and to raise any concerns that you may have, in confidence. If the PGRT is your supervisor, then we can arrange for you to see a nominee. Meetings can also be arranged at any other time. Any issues can be brought to the Faculty Graduate School Committee via your Research Institute PGR Representative.

School of Earth and Environment Faculty of Environment …your supervision/examination team You will have a Primary Supervisor who will take primary responsibility for your research degree supervision You will have a co-supervisor You may have an external supervisor (CASE awards, collaborations) You will have a Transfer Examiner (PhD upgrades only) You will have a Transfer Chair (PhD upgrades only) You will have an Internal Examiner and an External Examiner for your final viva (part-time researchers who are also members of staff will have an Internal and two External Examiners) You may have an Independent Chair for your final viva

School of Earth and Environment Faculty of Environment …your supervisors’ responsibilities day-to-day/regular supervision encouragement to attend relevant lectures, seminars and scientific meetings to assist in defining the problem to be tackled in the course of the research to assist in producing a realistic and achievable timetable

School of Earth and Environment Faculty of Environment …your supervisors’ responsibilities to discuss your training needs and agree a training plan annually agreeing to at least 10 supervision meetings each year (FT) and agreeing the notes of each meeting (6 meetings per annum for Part-time and Split-site study) formal annual progression reviews to comment on written work submitted by you to provide written feedback on your progress to generally advise on your research and preparation of your thesis

School of Earth and Environment Faculty of Environment …what we expect from you to arrange and attend a formal training plan meeting with your supervisor at the start of each year to arrange and attend regular supervisory meetings and to seek out your supervisor as problems arise to arrange and attend annual progression review (APR) meetings to carry out research effectively and to submit regular written progress reports, within agreed timescales and to a satisfactory standard all of the above is monitored on your online GRAD record (Graduate Record of Achievement and Development) which must be kept up-to-date at all times via https://research.leeds.ac.uk

School of Earth and Environment Faculty of Environment …what we expect from you dedication and application to your research wide reading in and around your subject and maintenance of a literature database periodic review of the plan of your proposed research and discussion of any suggested variation with your supervisor attendance at any courses, lectures, seminars and conferences as agreed in your skills training analysis

School of Earth and Environment Faculty of Environment …what we expect from you to promptly draw the attention of your Supervisor or PGR Tutor/Administrator to any serious concerns, requests for suspensions/extensions, or any other matter which you consider important and which may affect your time spent at Leeds adherence to laboratory regulations and health and safety instructions to complete your research degree within your standard period of study – we cannot guarantee a workplace (desk/pc) beyond - PhD – 3 years FT; 5 years PT MPhil – 2 years FT; 4 years PT MSc – 1 year FT; 2 years PT

School of Earth and Environment Faculty of Environment 2016/17 Progression summary (assumes FT study/adjust for PT) Registration: as ‘Provisional’ PhD until ‘Transfer’ at end of Year 1; or MPhil; or MSc by Research; Induction Meeting; Initial training courses. Core research and 10 supervision meetings to be documented throughout the year using online GRAD https://research.leeds.ac.uk Months 1 and 2: Training Skills Analysis Meeting with supervisors and then attendance at Publications Masterclass usually held in November Month 6: Submit mid-year report and arrange meeting with supervisory panel to discuss your summary of achievements, particular strengths, goals for progression to: PhDs - successful transfer (and also to agree arrangements for transfer viva); MPhil for progression to Year 2; MSc for thesis submission Months 9-11: PhDs to present transfer talk to Institute members, produce transfer report and viva; MPhils produce report and hold progression meeting with supervisors; MSc submit exam entry form. Month 11: PhDs and MPhils – to register for Year 2 ensure GRAD is up-to-date with: training plan, 10 supervision meeting minutes, 6 months report and progression meeting minutes; transfer report and recommendation of examiners form. MSc to submit thesis (and mock viva recommended).

School of Earth and Environment Faculty of Environment 2017/18: Progression summary (assumes FT/adjust for PT) Registration: as PhD or MPhil Core research and 10 supervision meetings to be held throughout the year and minuted on GRAD Month 13: Training Skills Analysis update with supervisors Month 21: PhDs to submit 21 months report OR publication which can be in draft if not yet published. Arrange meeting with supervisors and 21 months signed progression review meeting minutes. MPhils submit exam entry form. Month 24: PhDs ensure GRAD is up-to-date with: training plan, 10 supervision meeting minutes, 21 months report/publication and associated progression meeting minutes, and then proceed to register for Year 3. MPhils submit thesis (and mock viva is recommended) OR register for overtime (writing-up) period during which thesis will be submitted.

School of Earth and Environment Faculty of Environment 2018/19: Progression summary (assumes FT/adjust for PT) Registration Core research and 10 supervision meetings to be recorded throughout the year and minuted on GRAD Month 25: Training Skills Analysis update with supervisors Month 33: PhDs to submit thesis outline and draft chapter or publication on GRAD and undertake 33 months progression review meeting with supervisors. Discuss and agree Internal and External Examiners, and submit exam entry form. Month 36: ensure GRAD is up-to-date with: training plan, 10 supervision meeting minutes, outline of PhD thesis chapters and draft of one chapter/publication, and 33 months progression review meeting notes. Submit thesis (and mock viva is recommended). If you are not ready to submit your thesis, you will be required to register for a 4th year which is normally the overtime/writing-up year during which you will submit your thesis.

School of Earth and Environment Faculty of Environment …at least once during your research degree attend an international conference attend the University’s Showcase Postgraduate Researcher Conference attend a UK Grad School ‘vitae’ if you are sponsored by a UK research council

School of Earth and Environment Faculty of Environment …recommended training courses: Managing your Supervisor! A balancing act – dealing with the stress of doing a research degree Preparing for your Transfer/Preparing for your viva Full list of University courses at: Faculty Skills Training Hub: http://www.emeskillstraining.leeds.ac.uk/ University: http://www.leeds.ac.uk/rtd/ University: http://www.sddu.leeds.ac.uk/research-innovation/post-grad-research-students/ Faculty on-line courses: http://www.programmingforresearchers.leeds.ac.uk/ Library Skills: http://library.leeds.ac.uk/researcher

School of Earth and Environment Faculty of Environment English Language… ALL researchers whose first language is not English can contact the University Language Centre and take a test to determine any support needed from the Language Centre to assist with study. The Language Centre can provide information about test dates.   Any queries can be directed to langc@leeds.ac.uk or visit the Language Centre Reception on level 3, Parkinson Building.

School of Earth and Environment Faculty of Environment …teaching … your help will be needed for demonstrating in our labs and leading tutorials – to be eligible you must receive training Training for Teaching: Monday 24 October (all except SRI) Monday 31 October (only SRI) Starting your Research Degree: Thursday 20 October Please refer to your printed programme/training dates for further details

School of Earth and Environment Faculty of Environment …Your personal web page: We will create your page and add: name, photograph, location, project name, supervisors and start date You should add: biography project details publications link to personal page if you have one Keeping your page updated is important for networking/careers, etc Example of a good page is: http://www.see.leeds.ac.uk/people/o.arevalo Instructions at: http://www.see.leeds.ac.uk/people/editing-details/

School of Earth and Environment Faculty of Environment …looking forward REF 2020 (Research Excellence Framework) To be submitted: 2019 Publication of Outcomes: 2020 Several current PGRs were included with 4* papers for REF2014 We need your support !

School of Earth and Environment Faculty of Environment All handbooks, forms, resources … linked from … This web page accessed via ‘Home’ page under ‘Research Degrees’ or ‘Intranet’ … and check your Leeds email regularly! Any absences from Leeds (fieldwork, conferences, etc) should be reported on www.see.leeds.ac.uk/studentabsences/

School of Earth and Environment Faculty of Environment PGR groups… for full list of societies, go on-line http://www.see.leeds.ac.uk/admissions-and-study/student-experience/societies/ Sustainability Action Group RiDNET Chatmosphere SEG student chapter

School of Earth and Environment Faculty of Environment The most exciting phrase to hear in science, the one that heralds new discoveries, is not 'Eureka!' but 'That's funny...' Isaac Asimov