Angela Leigh Nathaniel August 30, 2017 DAC FSAA Update Angela Leigh Nathaniel August 30, 2017

Agenda Important Dates FSAA UEB Rollout Online Management System- Piedra Data Services Test Security Unreturned Materials Reports Returning Materials – Best Practice Vendor Debrief Student Data Update Student and School Rosters Changes in the Course Code Directory Contact Information

Important Dates Assessment View System (AVS) opens – August 30, 2017 Datafolio Datafolio Assessment View System (AVS) opens – August 30, 2017 2017-18 2nd Administration Training – September 6-8; Tampa Collection Period 1 (CP #1) – September 1-29, 2017 Goal Setting – October 2-9, 2017 CP # 1 and Goals Locked at Midnight – October 9, 2017 CP #2 – October 30-December 15, 2017 CP #2 Evidence Upload – October 30, 2017 – March 9, 2018 CP #3 March 12 – April 6, 2018 CP #3 Evidence Upload March 12 – April 13, 2018 AVS Closes April 13, 2018

Important Dates Performance Task Performance Task Preorder Materials – EOCs, Braille, One-sided – September 20-November 1, 2017 Administration Training Modules 1-3/Tutorials – October 2017-March 31, 2018 Administration Support Documents – January 13, 2018 Online System Training Module 4/Tutorials – February – April 28, 2018 Elementary and Middle School, Civics EOC Materials in schools – February 16-22, 2018 Testing Window February 26-April 13, 2018 Return Materials – May 11, 2018 High School and Course EOCs Materials in schools – March 12-16 OR March 19-23, 2018 Upon receipt through April 27, 2018

Online Management System

Online Management System Ordering Materials Preorder Materials – September 20 – November 1, 2017 using the Online Management System Braille/Tactile Graphics Grades 3-5 UEB ONLY (NEW) Grades 6 – 10 & EOCs EBAE ONLY Indicate Contracted or Uncontracted Students requiring tactile graphics will receive uncontracted materials

Online Management System Ordering Materials (Cont’d) One-sided Response Booklets EOC Assessments – Early, valid & reliable counts Materials for students completing courses with EOCs in 2018 MUST be ordered using the Online Management System (e.g., Access Algebra 1B) EOCs are ordered by school Indicate the course name and the number of students taking the EOC

Online Management System

Online Management System Verification System Must have BOTH the student’s SID and their FLEID to edit or add students in the system (NEW) Verify survey 2 student demographic information (December, 2017) View/edit shipping contact information

Online Management System Verification System (Cont’d) Add additional students Grades 3-10 – Required Grades 11 & 12 – Optional (NEW) Order additional test materials (Available beginning February, 2018) Schedule pickup of materials (Available beginning February, 2018)

Unreturned Materials

2017 Unreturned Materials Reports Distributed materials Total number of test materials distributed – 117,743 to 69 districts 18,688 (18.9%) more than 2016 Missing/Reconciled materials Total number of materials reported missing, but accounted for – 72 in 12 districts 49 (200%) more than 2016

2017 Unreturned Materials Reports Unreturned/Not Reconciled materials Total number of test materials not reconciled – 49 in 12 districts 114 (30.1%) less than 2016 46 districts received clean missing materials reports vs 41 in 2016 Percent missing/unreturned materials .1% vs 2016 19%

Returning Materials - Best Practices Use sturdy boxes and secure both the top and the bottom with proper packing tape. Districts using pallets to return materials should limit the number of boxes on the pallet to 48. Send Missing and Soiled Materials Reports to both DOE and Piedra.

Vendor Debrief

Vendor Debrief Update DACs need to be informed DACs included in communication shared with AACs Access to FSAA Results Order verification Getting info from the service center

Responsibility Assignment Matrix - RACI Responsible=Primary Lead Assists=Secondary Lead Consulted=Support Lead Informed Describes the participation of various roles in completing tasks. Useful in clarifying roles and responsibilities in cross-functional/deparmental projects and processes

Responsibility Assignment Matrix - RACI Responsible Those who do the work Assists Those who assist completion of the Task

Responsibility Assignment Matrix - RACI Consulted Those whose opinions are sought, typically subject matter experts Those with whom there is two-way communication Informed Those who are kept up-to-date on progress, often only on completion of task Those with whom there is just one-way communication

Responsible, Assists, Consulted, Informed

Responsible, Assists, Consulted, Informed

Student Data Update Web Application – FSAA- Performance Task

Student Data Updates District Primary Accountability Coordinators are responsible for the data corrections process. Updates include: Student withdrawal information Student classification statuses Prior-year district/school information EOC course enrollment flags

Student Data Updates – Common Issues FSAA EOC Enrollment Flags If a student is enrolled in an EOC-associated Access course during either prior-year Survey 4, current-year Survey 1, 2, or 3, then the student will have an enrollment flag of: Access (A) – Access Course Required List of Access courses are provided in the SDU web application manual.

Student Data Updates – Common Issues If a student is enrolled in an Access course series and will not be ready to take the FSAA EOC during that school year, then the enrollment flag must be changed from Access (A) to No (N). If the enrollment flag remains Access (A), then the student will be included in the denominator of percent tested, regardless of whether or not they took the assessment. List of Access courses are provided in the SDU web application manual.

Student and School Roster Reports

Accessing Student and School Roster Report Login into Online Student Services http://iservices.measuredprogress.org/

Click on Reporting

http://iservices.measuredprogress.org/

Select the following: Year School Administration Grade

Select Report to download

FSAA-PT Participation Codes

Course Code Directory

Course Updates 2018 New Courses Courses Daggered for Deletion 7910120 Access English 1 7910125 Access English 2 7910130 Access English 3 7910135 Access English 4 Courses Daggered for Deletion 7910111 Access English 1/2 7910112 Access English 3/4

Contact Information DOE – Policy questions Angela Nathaniel, Program Specialist Angela.nathaniel@fldoe.org, 850.245.0972 Laura Bailey, Project Manager Laura.bailey@fldoe.org, 850.245.0772 Fax – 850.245.0771