Information Theory Society Conference Committee Update Emanuele Viterbo Chicago, IL October 1st, 2016

Committee Members in 2016 Emanuele Viterbo (Chair) Alon Orlitsky (Ex Officio) Daniela Tuninetti (Ex Officio) Rüdiger Urbanke (Ex Officio) Jeffrey G Andrews Albert Guillen i Fabregas Stephen Vaughan Hanly Urbashi Mitra Elza Erkip Brian Kurkoski

Meetings updates See the Conference Committee report for details

IT Symposia ISIT 2016 Barcelona Closing the budget 2017 Aachen budget for approval (BoG vote) 2018 Vail 2019 Paris Review budget (need to sign contract soon) 2020 Los Angeles nothing to report 2021 Melbourne New dates available (July 11-16, 2021)

ISIT 2016, Barcelona Waiting for budget closure Estimated surplus 34KEuro Draft final report ready Newsletter article in preparation

ISIT 2017, Aachen - Budget Most likely scenario 800 participants Base registration 620 EURO. [BoG Vote 1] The conference committee recommends BoG approval of the budget

ISIT 2018, Veil - Budget Most likely scenario 850 participants Base registration 740 USD. [BoG Vote 2] The conference committee recommends BoG approval of the budget

ISIT 2019, Paris - Budget Most likely scenario 800 participants Base registration 770 EURO. [BoG Vote 3] The conference committee recommends BoG approval of the budget

ISIT 2021, Melbourne - New dates The conference venue has now made available the week July 11-16, 2021, to avoid July 4th [BoG Vote 4] The conference committee recommends BoG approval of the new dates

IT Workshops ITW 2016 Cambridge, UK Closing the books (expected 5% surplus) 2017 Kaohsiung, Taiwan On track: plenary speakers defined, do not need loan 2018 Guangzhou, China Expression of interest by Prof Li Chen Dept of Electronic and Communication Eng Sun Yat-sen University Future ITWs -- Interest from potential organizers: Proposals for ITWs are usually approved 18 to 24 months before the workshop. ISIT future teams may be interested in organizing an ITW to warm up.

TCS WiOpt 2017 15th International Symposium on Modeling and Optimization in Mobile, Ad Hoc, and Wireless Networks This symposium has been regularly technically cosponsored by IT Society in the past editions [BoG Vote 5] The conference committee recommends BoG approval of the technical co-sponsorship

Green conferences The term refers to conferences where the waste is kept to a minimum by avoiding to distribute: CD/USB sticks with proceedings Full conference bags Paper programs and printouts The use of apps to navigate the program, to access the papers, and to plan which talks to attend is gaining momentum and can help us to transition to green conferences. This solution has the potential of reducing the registration fees by 20-30$. [For discussion] The conference committee proposes to strongly encourage organizers to all future ISIT’s and ITW’s to: Distribute the proceedings via internet enabling bulk download one week before and 4 weeks after the conference Have a conference app that also enables browsing of individual papers during the conference Use a paper bag