Academic Advising For Summer O April 2017 Barbara Cobb, Coordinator for Academic Advising Advising Committee Emre Bahadir, Lori Ballard, Gina Claywell, Renae Duncan, Linda Johnsonius, Felecia Jones, Ryan Morrow, Kathy Stanczyk, Ed Thome, Peggy Whaley Please see the Summer O website and the Academic Advising website Edited

Summer O Dates: Honors: April 21 Session 1: April 22 Session 2: June 1 Session 5: July 23 Session 6: July 10 Session 7: August 3 Transfer Orientations: all but 21 April New Student Advising is 10:55-12:40; Honors and Transfer Student Advising is 1:45-3:15. (Some/most transfer students will be registered already.) Edited

Summer O Itineraries See the Summer O website for: Honors Summer O Itinerary First-Year Summer O Itinerary Transfer Student Summer O Itinerary scroll down for transfer schedule note that the Adult and Veteran Summer O coincides with the Transfer Student Summer O on July 10

Academic Advising Website How to Read a RACR for Students and Advisors Registration 101 for Students and Advisors QuickLinks for Academic Advising Academic Advisor Training and much more Links to the Advising Website are promoted in Summer O Booklet and Academic Life Session www.murraystate.edu/advising

Pre-plan as much as possible What you need BEFORE Summer O Advising: RACR / Plans / Sample Schedules Schedule of Classes / Classes Available Student Test Scores and Placement Info VZ provides Chairs/Advisors with Student Info access to VZ mlaplant@murraystate.edu University Studies and Area/Major requirements, inc. prerequisites Pre-plan as much as possible

Placement and Testing Information Testing Link on Summer O site Know what is available and advantageous for your students Developmental Course Requirements and Placement Charts myGate, Teaching/Advising tab -- check student test scores Students should enroll in required developmental courses Students who do not complete developmental courses on initial entry to the university have low success rates. Be the “gorgon at the gate” who helps them to succeed by completing developmental coursework asap. AP Equivalencies Make sure ALL prior coursework and testing is counted!

Modern Languages Online Testing ALL students enrolling in language classes need Placement Testing unless they have NEVER taken a class in that language B.A. Degree: complete ONE language through 202 level (200-level language not offered at MSU MAY transfer as MLA 201/202) Link to Placement HERE (scroll down) and on Summer O site Fee for test (credit card payment); scores available immediately Test scores valid for 1 year

Academic Life Session precedes Academic Advising Content: Provost’s Welcome University Studies Overview What is an Area/Major/Minor What is RACR What is an Academic Advisor Dual Credit/Transfer Credit/AP Courses Summer O Academic Advising Logistics Advising and Scheduling – what to expect Consent to Release (Registrar) Academic Advising Website www.murraystate.edu/advising

Student Summer O Booklet: digital this year – NO paper book Paper Change of Major Form and AP/Dual Credit Worksheet to advise students whose scores are not yet submitted are in students’ Summer O bags

Scores and Placements on myGate Teaching/Advising P2S / Pathways to Success / Tier 4 students are not permitted to declare area/major and MUST be advised in the P2S Program. Be sure that your students are enrolled in required prerequisite, co-requisite, and developmental courses. Each advising unit sets its own policies. Some advisors forbid cell phone use. Others have students with smart phones register using their phones. Family members will NOT be with advisees for Academic Advising

What your Students Need During Advising/Scheduling: Academic Plans for Area/Major or RACR (use What-If if major is not accurate – easy!) Classes, with CRN #s Alternatives, with CRN #s Coordinate within your college/department to provide the appropriate # of Academic Advisors. All students should have a schedule (min. 12 hours) before leaving advising session and going to the library.

“Special Sections” COM 161 80, 81, 82, 83: for P2S ONLY (your advisees may NOT register for these sections) ENG 105-01 and ENG 112-01 ENG 105-02 and ENG 112-02 reserved for ENG ACT 17/ REA ACT 20+ (ENG ACT 17 and REA ACT <20: ENG 096, REA 096, and ESS 120) MAT 140 19, 20, 21: MAT ACT 19-20 MAT 117 17, 18: MAT 17-18 override: ethome@murraystate.edu

Prioritize Schedule 100T Transitions All Required Developmental Classes University Studies – Major specific University Studies – student interest Honors Sequence Course(s) for HON College students Prerequisites for program (area, major, minor) Credit for previous/in-progress work Use RACR to check edited

ASK advisees to self-identify as Honors College Honors College students take AT LEAST ONE Honors Sequence course per semester until sequence is complete. Students may be dropped from the Honors Program if this requirement is not met. Honors Sequence REPLACES University Studies for students in the Honors College Does an HON course satisfy a prerequisite for your program? Accommodate when possible. Course Exception form may be used for course substitution in your area/major/minor. ASK advisees to self-identify as Honors College

Advanced Placement Dual-Credit Courses If student does not have AP scores “in hand” or already on file: schedule must be established based on scores “in hand”/on file Use the form included in the Summer O bag to provide instructions for drop/add once scores arrive (be sure to provide student with chair or advisor contact for questions; be sure students submit scores to MSU) AP Equivalencies listed here Dual-Credit Courses With supporting docs, use Override (Chairs, Coordinators, and designated reps have Override authority)

How to Read a RACR for Academic Advisors on Advising website Transfer Credit RACR will include classes already evaluated. Look closely at the Unrestricted Electives: Additional Hours section at the bottom of RACR for classes that might not have been evaluated. Use Course Exception form to substitute these for required courses or contact the Transfer Center if the course should be equivalent to an MSU course. How to Read a RACR for Academic Advisors on Advising website www.murraystate.edu/advising

Transferring Classes resource HERE If student has a transcript from another school, you may be able to determine equivalencies using this tool. If courses are not listed, contact the Transfer Center for evaluation. If Transfer Evaluation has not been completed, but transfer credit is pending, use Override. Evaluation may be needed before student can register. Provide a plan of action.

Be positive and supportive. If you don’t have answers, Know your program. Be positive and supportive. If you don’t have answers, connect advisees to those who do. Be prepared. Prepare for as many challenges as you can anticipate. Be sure that every student has a schedule.

Checklist: Connection: connect student to program, area/major: make sure student has contact info for at least one person. Registration: help student to create a schedule with CRN #s and to register for classes inc. any needed developmental classes. Adjustments: make sure that student knows what to do when test scores and placements are complete or something else changes.

Summer O is a Recruitment Orientation/Registration Event: as well as an Orientation/Registration Event: We need to ensure that every student at Summer O is a Racer in August. A good experience at Summer O, especially with Academic Advising and Scheduling, achieves this goal.

If you need additional information for Summer O Academic Advising, please contact Dr. Barbara Cobb Coordinator of Academic Advising bcobb@murraystate.edu Resources to supplement this training are posted on the Academic Advising website. For access to VZ (student information/placements), contact Mallory LaPlant mlaplant@murraystate.edu RACR Questions: msu.racr@murraystate.edu