APPLICATION FOR SCOPUS INDEXING Maizam Alias (PhD) Universitas Negeri Padang 8 February 2017

Overview Sharing the UTHM experience Introduction Asean Citation Index Scopus journal selection process Selection Criteria Stage 1 Selection Criteria Stage 2 Sharing the UTHM experience

Universiti Tun Hussein Onn Malaysia Library Grand Hall Mosque Entrance

UTHM Students & Staff Eight Faculties Enrolment: 14,619

Publications indexed by Scopus

Asean Citation Index

Indonesian Citation Index

Scopus Journal Selection Process

What is Scopus? abstract and citation data base of peer-reviewed literature Scientific Journals books and conference proceedings covers nearly 22,000 titles from over 5,000 publishers, of which 20,000 are peer-reviewed journals in the scientific, technical, medical, and social sciences

Overview of Scopus Selection Process

Broad Selection Criteria for Inclusion into Scopus

Content Selection Advisory Board (CSAB)

If application is rejected by Scopus The embargo period can range from 1 year, 18 months, 2 years, 3 years to 5 years Implication: Need to be fully ready before submitting and application

SELECTION PROCESS STAGE 1

Stage 1: Minimum Criteria to Qualify for Submission 2 year minimum Peer-reviewed content Published on regular basis Relevant and readable for an international audience Publication ethics and publication malpractice statement

Selection Criteria Stage 1-2: Peer Reviewed Content Journal articles must be peer reviewed peer reviewers assess the validity of the research methodology and procedures. vigilant for any unethical practice in the research or plagiarism. recommend revisions and re‐submission of an article. may recommend rejection for various reasons. offer guidance for accepting or rejecting papers

Selection Criteria Stage 1-3: Relevant and readable for an international audience English abstract and title

Selection Criteria Stage 1-3: Relevant and readable for an international audience English title

Selection Criteria Stage 1-2: Relevant and readable for an international audience English abstract

Selection Process Stage 1-3: Relevant and readable for an international audience Roman Script References

Selection Criteria Stage 1-4: Published on Regular Basis Must publish regularly Publish on time Has International Standard Serial Number (ISSN)

Selection Process Stage 1-5: Publication Ethics Statement

Assessing Existing Journal Where are we with regard to Minimum requirement?

Minimum Criteria Checklist 2 year minimum Peer-reviewed content Published on regular basis Relevant and readable for an international audience Publication ethics and publication malpractice statement

Selection Criteria Stage 2

Selection Criteria Stage 2-1: Journal Policy Convincing editorial concept / policy Type of peer review Diversity geographic distribution of editors. Who are they? Where are they from? Diversity geographic distribution of authors. Where are they from?

Selection Process Stage 2-2: Quality of content Academic contribution to the field. What is the content about? Clarity of abstract. Language quality? Content quality? Quality and conformity with stated aims and scopes. Readability of articles. Language? Formatting?

Quality of content Warning Signs for Poor Journals • Editors and authors from the same institution • Plagiarism • Poor figures • Bad grammar • Flawed science • Uneven quality • Poor homepage • Lack of journal focus

Selection Criteria Stage 2-3: Journal Standing Citedness of journal articles in Scopus Editor Standing Papers in Scopus, Citations

Selection Criteria Stage 2-4: Regularity No delay in publication. In accordance to policy statement? No of issues? Date published?

Selection Criteria Stage 2-5: Online Availability Content available online. Fee for subscribers? Open access? English Homepage. Language? Quality of Website. Enough information?

Essential Information on Journal Homepage Editor / Editor in Chief/ Editorial Boards and/or International Advisory Board members. Author guidelines. peer‐review process Publishing ethics guidelines. The publishing ethics guidelines should make it clear what action the Editor or Editorial Board will take if any malpractice is suspected. (if relevant) Clear information about criteria and costs of Open Access options. how potential readers can get access to the full‐text articles published in the journal. the role and organization of the publisher of the journal

UTHM experience Journal of Technical Education and Training

Journal of Technical Education and Training: Minimum requirement First issue: December 2009 > 2 years Peer-reviewed Published Twice a year Readability: Abstract, title & References (English) Has malpractice statement

Publication ethics and publication malpractice statement

1-Journal Policy: Level of peer review

Journal Policy: Level of Peer Review Double Blind

Acceptance Rate of Submission

Journal Policy: Diverse Editorial Board Chief Editor Managing Editor Maizam Alias UTHM, Malaysia Alias Masek UTHM, Malaysia Wan Azlinda Wan Mohamed UTHM, Malaysia Damon Cartledge, Australia Ida Hamidah, Indonesia David E Gray, England, Ingrid Harrington, Australia Sule Aycan, Turkey Georg Spottl Germany Johanna Lasonnen USA

Journal Policy: Diversity of geographic distribution of authors Submission according to country

Journal policy: Diversity in geographic distribution of authors Indicates relevance to international community

Quality of Content Academic contribution to the field – research and practice Clarity of abstracts – content includes aim, method, result & conclusion Quality and conformity to stated aims and scope Readability of articles – standard structure, language & formatting.

Journal Standing : Editor Standing Editor Standing (Chief Editor) Scopus H-index 2 Citation 87 25 articles in Scopus Google Scholar H-index 9 Citations 431 73 articles in Google Scholar

Journal Standing: Citedness

Regularity Publish according to date Publish according to stated frequency Has ISSN: JTET’s ISSN 2229 8932

Online availability Journal homepage in English; Articles available online & quality homepage

Journey of Journal of Technical Education and Training (ISSN 2229 8932) June 2009 June 2010 2011 2012 2013 June 2014 2015 2016 2017 2018 2019 2020 2021 JTS JTMB Title Suggestion SCOPUS Progress 27 March 2014 19 September 2016 Submissions Received Validated Enrichment in Progress Enrichment completed Ready to be released to CSAB Review complete Under review by the CSAB Publish CSAB : Content selection & Advisory Board

JTET in Scopus Database

Issues and challenges Submissions - quality and quantity System – breakdowns, fixed format Proofing - quality, charges Reviewing process – quality & quantity Not yet in place # copyright agreement #publication charges #Reviewer “incentive”/certificate #Correction procedure after publication date

Sustainability of Journal Need to get adequate number of quality papers from international contributors Promotions Researchgate Academia Conferences Personal connections …

Preparing for Scopus indexing application submission

Submitting an application… Check existing journal for compliance Filling in the online suggestion form

Scopus title suggestion page

Checking for Citation in Scopus for Non-indexed journal

Searching for citations in Scopus 1. Select Advanced search 2. Type REFSRCTITLE (name of journal) 3. Select all documents & Select View references 5. Type SRCTITLE (name of journal)

Example of Citation Check Step 1 & 2

Outcome of Step 2

Step 3: Select all, and Select View references

Step 3 Key in SRCTITLE (journal title)

Step 4: Key in SRCTITLE (journal name)

Error made by citing author in journal’s name

References Duncombe, D. (April 2016) Malaysia Journal Editors Workshop. Scopus Journal FAQs: Helping to improve the submission & success process for Editors & Publishers (2017) https://www.elsevier.com/__data/assets/pdf_file/0006/95118/SC_FA Q-content-selection-process-22092014.pdf Scopus title suggestion page http://suggestor.step.scopus.com/suggestTitle/step1.cfm Hyungsun Kim (2015) How to index journal in Scopus & WoS. The 2nd Asian Science Editors’ Conference & Workshop Hanoi University of Science and Technology Hanoi, Vietnam August 20-22, 2015

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