FY18 Level Services Budget CARVER PUBLIC SCHOOLS 2/13/17

Level Services Budget Background Keeps all staffing positions approved in the original FY17 Budget (No change to retirees) Includes health insurance increase and known changes as of 2/1/17 Does not include Unemployment Costs Decrease in revolving/grant offsets from FY17

Grant Comparisons Grant FY15 FY16 FY17 FY18 (est) K Grant* $51,200 140 140 Teacher PD $57,288 $56,865 $55,137 $55,000 240* SPED (para sals) $489,689 $480,000 $496,903 $472,600 274 SPED Grant $14,124 $13,406 298 $5,600 $2,000 $1,650 305* Title 1 (Sals) $198,009 $193,546 $173,240 $142,400* (160k) Total *Budget Offset $815,910 $797,017 $740,336 $685.056 (est)

School Choice and Circuit Breaker Account FY15 FY16 FY17 FY18 CB Earned $393,500 $505,325 $322,492 Est $325,000 CB Spent $467,570 $480,315 $524,124 $250,000 (Need to build up larger reserve amount) Choice Earned $155,991 $174,142 $155,570 $125,000 (est based on 19 students) Choice Spent $110,000 $147,555 $200,000 Used to offset FY17 shortfall $75,000 Projected starting balances for FY18: CB $25,000, Choice $32,000 Both very unhealthy balances, should have a full year saved so you budget prior years received. Town will look to approve SPED CB Account

FY18 Budget Offsets Total Budget (Circuit Breaker) (School Choice) (Athletics $90/ea) (Grant 240) (Grant 305) Total FY18 Level Service Budget Request $25,002,654 ($250,000) ($75,000) ($45,500) ($472,600) $24,017,154

FY18 By DESE Function Code 1000: DW Leadership & Admin 2000: Instructional Services 3000: Other Services (Athletics, Trans) 4000: Operations (Facilities) 5000: Fixed Charges (Benefits) 9000: Out Of District Programs TOTAL $711,570 $13,671,362 $1,720,484 $1,663,177 $5,387,274 $863,287 $24,017,154

1000: DW Leadership & Admin Line items at 3 year expended average Supt PD line- based on new Supt. Induction program requirement New COFO

2000: Instructional Services School supply/materials back to approximately 3 year average Teacher salary lines significant increase based on grant/revenue offsets decreasing All positions approved in FY17 fully funded, even those no longer supported by grant offsets (K para)

3000: Other Services Athletics Transportation Keeps all coaching staff at current FY17 levels Projected coaching staff salaries listed in budget folder $90/per sport, $270 family cap still in place Fuel cost slightly adjusted for price increase Replaces part-time mechanic that lost in first reduction in FY17 No changes to routes/drivers

4000 & 5000 4000: Operations (utilities) 5000: Fixed Charges (benefits) Slight increase in utilities based on new contract for electric and prior years usage No major changes in facilities request, funding levels approximate to FY17 Large increase to PCRB, based on FY17 actuals Health Insurance increase 11% knowns as of 2/1/17

Active Health Insurance Notes FY16 Total $2,529,051 FY17 Original budget 7/1/16 (8% increase) $2,485,876 FY17 September Adjustment 9/12/16 $2,774,004 FY17 February Adjustment 2/13/17 $2,804,003 FY18 Budgeted $3,148,402

Active Health Insurance Costs

Retiree Health Insurance Costs

9000: Out Of District Projected out of district costs

Out of District Trends Most of increase in FY 16/17 was high school social emotional- looking to expand our in-district services in this area

Program Development Increase of in-district programsdecrease in out of district placements FY 10 Development of the middle school MAP program FY11 Development of the elementary SPI program FY 12 Development of the middle school Language-Based Program FY 13 Re-building of the elementary Alternative Learning Program FY 14 Creation of the middle school Pathways Program Creation of the high school Language-Based Program FY 15 Restructuring of the SPI program and the Pathways Program FY 16 Creation of a middle school Alternative Learning Program FY 17 continuing implementation of a more collaborative/co -teaching type inclusion model with a focus on differentiation and universal design for learning FY18 Development of an alternative social emotional program for high school and adjustments to MAP and GAP. Adjustments to PK models Don’t anticipate any new programs for next year- we will continue to develop these programs

Comparison of Largest Cost Areas The special education budget often swings about 200,00 up or down and this can happen at any time during the year Circuit Breaker offsets have remained relatively stable the last few years Special Ed expenses have faced reductions since 2011 Contracted Service is variable as it relates to tutoring needs and home support needs that are hard to predict Should decrease due to the ARICA laws and better family supports through insurances and outside agencies Best estimate at this time for 2017 is a total of 1,377,000 which we will plan to use 400,000 of circuit breaker to offset so the cost to the school budget is 977,000. Very difficult to predict at this point- it is way to early – the things I can adjust are students that I know are turning 22 or are on tract to graduate out of OOD placements. Some of the students that are in short term placements now are not included in this OOD number with the hope that they will be able to return but I can’t tell yet for sure how that will play out as we are just starting this year. Also difficult to even ask staff what they might need next year as they are just starting this year But if we look at trends…

Circuit Breaker State special education reimbursement program- started in FY04 to provide additional state funding for high-cost special education students These funds may be expended …in the year received or in the following fiscal year for any special education- related purposes “ Based on a foundation amount and percentage set by the state Not only related to out of district placements If we receive 300,000 on a cost of 1,200,000 that is 25% Leaves 75% of out of district costs to the district Fiscal Year In District OOD Students Eligible students Total Eligible Expenses Foundation per student Reimb percentage Total Reimbursed   2017 Projected (rec in FY18)   8 9*    17   1,225,950   44,000   68   325,000 2016 8 25 17 1,188,983 42,840 70 322,492 2015 7 19 18 1,470,706 41,944 73.5 505,325 2014 6 15 1,329,271 40,512 75 393,500 About same number of eligible for FY18 but not sure what foundation or percentage will be

Main Special Ed Budget Expenses Administrative Computer data base program Mailings, paper, other office supplies Home/Hospital Instruction Supports regular and special education students Summer Services Contracted Services Pupils- hard to predict area Consultation Home therapies Specialty tutoring and therapies Equipment and Supplies Curriculum Therapeutic Technology Evaluations Neuropsychological, medical, vision tracking, central auditory processing, assistive technology Out of District Placements – hard to predict area Contracted Services Transportation- extremely variable Rates range from 150-500 per day OOD about 78% in FY 11 and 12 it was 80% last year it was about 75%

Special Ed Transportation Including McKinney –Vento FY18 budgeted at 105,000

FY18 Shortfall Shortfall $1,247,868 FY18 level service budget (FY18 Town Budget) Shortfall $24,017,154 ($22,769,286) $1,247,868

Continued Concerns Very tight on all expense lines Utilities are bare bones No lane change adjustments included No reserves to offset unexpected expenditures Any additional expenses not approved in the budget will need to come at the cost of another budget item (large expenditures will need to be addressed with staffing adjustments, even mid year)