PHILIPPINES Report: Policies and implementation strategies on HUMAN RESOURCE DEVELOPMENT to introduce NPPs Adopting RAIS 3.2 AS THE NATIONAL REGISTER OF RADIATION SOURCES IN THE PHILIPPINES INTERNATIONAL WORKSHOP ON NATIONAL REGISTERS OF RADIATION SOURCES IAEA HEADQUARTERS, VIENNA, AUSTRIA ---- 20-23 MARCH 2017 FUKUI INTERNATIONAL MEETING on HUMAN RESOURCES DEVELOPMENT FOR NUCLEAR ENERGY IN ASIA Tsuruga, JAPAN ---- 8-10 FEBRUARY 2017

1. Legal and Regulatory Framework

Legal and Regulatory Framework 2 Legal and Regulatory Framework Laws Republic Act Standards, Rules and Regulations, Admin. Orders Guides, Regulatory Bulletins, Information Notice Republic Act 2067 known as the Science Act of 1958 Republic Act 5207 of 1968 also known as An Act Providing for the Licensing and Regulation of Atomic Energy Facilities and Materials Executive Order 128 of 1987 Code of PAEC/PNRI Regulations (promulgated by PAEC/PNRI Director) Consists of Parts 0-27 Covers radiation protection, transport, security and fees and practice specific administrative and safety requirements Establishment of such a system requires, among other things, the existence of a 1. legislative framework for safety (relevant laws and regulations), 2. establishment of a national infrastructure for control of radiation sources (an operational regulatory body with sufficient resources as well as qualified and adequate staff), 3. the implementation of regulatory control activities (such as authorization, inspection and enforcement). Based on IAEA and USNRC CFR & Guides

2. About the Philippines Nuclear Regulatory Bodies 3 2. About the Philippines Nuclear Regulatory Bodies DOST - Philippine Nuclear Research Institute (DOST-PNRI) and DOH – Center for Device and Regulation, Radiation Health and Research

REGULATORY BODIES IN THE PHILIPPINES 4 REGULATORY BODIES IN THE PHILIPPINES X DEPARTMENT OF SCIENCE AND TECHNOLOGY PHILIPPINE NUCLEAR RESEARCH INSTITTUE* --- Nuclear Energy Facilities and Radioactive Materials PHILIPPINE NUCLEAR REGULATORY COMMISSION DEPARTMENT OF HEALTH FOOD AND DRUG ADMINISTRATION CENTER FOR DEVICE REGULATION, RADIATION HEALTH AND RESEARCH --- Electrically Generated Ionizing Radiation and Non-Ionizing Radiation *National Authority on NUCLEAR SAFETY and SECURITY (arrangements for training, radiation protection services, emergency response, safe transport, import and export control, security of radioactive sources, etc.)

5 2. About DOST-PNRI Mandates, Organizational Structure, Radiation Source Registries

The PHILIPPINE NUCLEAR RESEARCH INSTITUTE (PNRI) 6 The PHILIPPINE NUCLEAR RESEARCH INSTITUTE (PNRI) Promote the peaceful applications of nuclear energy Regulate the safe utilization of nuclear energy

PNRI ORGANIZATIONAL STRUCTURE 7 PNRI ORGANIZATIONAL STRUCTURE NUCLEAR REGULATORY COMMISSION DEPUTY DIRECTOR Atomic Research Division Agriculture Research Biomedical Research Health Physics Research Applied Physics Research Chemistry Research Nuclear Materials Research Nuclear Services Isotope Techniques Radiation Protection Services Nuclear Reactor Operations Engineering Services Irradiation Services Nuclear Analytical Techniques Application DIRECTOR Finance and Admin Budget Accounting Cash Property and Procurement Human Resource Mgmt. and Records and Comm. General Services Technology Diffusion Division International Cooperation Nuclear Training Center Nuclear Information and Documentation Business Development Management Information Systems Planning Nuclear Regulatory Division Nuclear Safeguards and Security Licensing Review and Evaluation Inspection and Enforcement Regulations and Standards Development Radiological Impact Assessment

PNRI - Radiation Source Registry (used by LRES* only) 8 PNRI - Radiation Source Registry (used by LRES* only) PNRI RAM Licensing System Inventory of facilities, RAM and Workers Stand-alone MS Access Database Hosted by a Desktop Computer which is also being used by a staff for day-to-day work Not accessible by other staff of the Regulatory Division (e.g. Inspection and Enforcement Section, Security and Safeguards Section, Regulations and Standards Section, etc.) *NRD/Licensing, Review and Evaluation Section

PNRI Radiation Dose Registries (PRLS and RAIS) 9 PNRI Radiation Dose Registries (PRLS and RAIS) RAIS 3.0 (MS Access) RAIS 3.1 Web-based RAIS 3.2 Web-based RAIS 3.3 Web-based RAIS 3.4 Web-based IAEA’s Sealed Radiation Sources Registry Program (MS Access) IAEA’S REGULATORY AUTHORITY INFORMATION SYSTEM (RAIS) 2001 2004 2009 2011 2012 2013 2014 2015 2017 2018 PNRI-SSRS (MS ACCESS) PNRI RAM LICENSING SYSTEM (PRLS) MS ACESS PNRI – Customized RAIS 3.2 Development of PNRI’s Radiation Dose Registry using MS Access MS Access Inventory Migrated to RAIS Input/Update Inventory of Category 1&2 (`17% of inventory) Regulatory References entered Inspection Process

3. Adapting RAIS to National Requirements 10 3. Adapting RAIS to National Requirements

Taking Ownership of RAIS 11 Taking Ownership of RAIS

Customization Strategies 12 Customization Strategies One focal person from Regulatory Division to interface with IT group in providing specification requirements on customization Internal to RAIS Simplifying queries to directly load only needed information, reducing processing time Adopt naming convention for query names to differentiate original queries from modified queries External from RAIS Calling PHP programs to generate country specific reports

Internal Customizations 13 Internal Customizations

External Customization 14 External Customization

External Customization 15 External Customization

16 Customized Report

17 Customized Report

18 Using RAIS Inventory of Facilities, RAM and Workers; Inspection Process, Reports

19 Regulatory System

20 Inspection Process

21 Inspection Process

Inspection Process - sample 22 Inspection Process - sample

23 Workers and Tasks

24 Statistics

25 Concluding Remarks

WHY RAIS? FREE Based on IAEA Safety Standards Web-based Customizable Internal External (proprietary + open source) ”Do not reinvent the wheel”

ROAD TO RAIS Find a CHAMPION to adopt RAIS Convince regulatory group adopt RAIS vs. building a new system Get SUPPORT from MANAGEMENT Acquire resources (people + IT equipment) Data Migration Adapting RAIS to national requirements

By 2018 WAY FORWARD for RAIS Use RAIS for the authorization process Generate certificate of license from RAIS Develop needed reports, statistics for decision support Make RAIS available to licensees for limited data access

Head, Management Information System Section and Officer-in-Charge PHILIPPINE NUCLEAR RESEARCH INSTITUTE March 2017 ANA ELENA L. CONJARES Head, Management Information System Section and Officer-in-Charge Technology Diffusion Division