First 5 Project Session

Agenda Introductions 2016-2017 Program Year wrap-up Updates for 2017-2018

Introductions Your Name Where you work How many members hosting? One thing you are optimistic about for 2017/2018 One thing you still have questions about or want to understand better.

16/17 review

Recruitment/Retention California Volunteers sets a standard of 90% Recruitment and 90% Retention. Recruitment Rate is the number of members officially enrolled in the program vs. the number of slots granted by the Corporation for National and Community Service Retention Rate is the number of members who successfully complete their term of service vs. the number of members officially enrolled in the program.

Recruitment/Retention

School Readiness School Readiness is the primary performance measure. A key output is the number of children who have not met or who are not meeting milestones These children are categorized as high need children.

School Readiness

School Readiness A key outcome is the number of children who had not initially met milestones on the initial assessment but have improved by the time a second or third assessment is conducted.

School Readiness

School Readiness School Readiness is also measured as a national performance measure. Readiness for school is measured in three key areas: Social Emotional Development Literacy Numeracy

School Readiness

Family Literacy Family Literacy Data shows how many families demonstrated improved literacy behaviors at home. (i.e. More time reading at home, more trips to the library etc.)

Family literacy

Volunteer Recruitment Volunteer Recruitment is a requirement for all National Service programs. Volunteers are categorized as: One-time On-going

Volunteer Recruitment

Volunteer Recruitment Family Literacy Data shows how many families demonstrated improved literacy behaviors at home. (i.e. More time reading at home, more trips to the library etc.)

Member development Member Development is another required performance measure and is measured by the number of hours spent in training, supervision, etc.

Member development

Together we will accomplish

2017-2018 Targets Over 175,000 Hours of Service… 107 Members

2017-2018 Targets 2,000 Children Served 1,000 children will gain Social Emotional Development Skills… 1,000 Children will gain Literacy Skills… 800 Children will gain Math Skills…

2017-2018 Targets 800 Parents Served 480 Parents will complete 5 hours of Family Literacy Training 336 will demonstrate improved family literacy behaviors

2017-2018 Targets 660 Community Volunteers Recruited… 2,200 Community Volunteer Hours…

2017-2018 Targets 26,081 Member Development Hours

program calendar

Program calendar Program Calendar contains many dates that are important to know for successful programming.

Program calendar Timesheet Due Dates Members submit timesheets twice per month. Pay periods are 1st through the 15th of the month and 16th through the end of the month. In order for the members to receive Direct Deposit or have on time delivery of their hard copy check. Both due dates must be met. The Member Timesheet due date is when they need to submit their timesheet to you/the supervisor The Timesheets approved date is when you will need to approve and rout the timesheets

Program calendar TTA Calls The intention of the TTA Calls is to share program updates, special events, coordinate efforts and share best practices. It is required that one person from your organization attend. Hosted on ReadyTalk September 21st – 1:00 – 2:00 p.m. January 25th - 1:00 – 2:00 p.m. March 22nd - 1:00 – 2:00 p.m. May 24th - 1:00 – 2:00 p.m.

Program calendar Performance Evaluation Due Dates Members must receive three performance evaluations throughout the course of their term Initial evaluation due within 45 days of commencement of term Mid-Term dates are on the calendar, delivery to PCA CA within 10 days of the listed due date End-Term must be completed within the last 30 days of service, delivery to PCA CA within 10 days of completion

Program calendar Success Story Due Dates Members must complete 2 Success Stories per year – One mid-year and one toward the end of service. Dates TBD based on CV Program Calendar

Program calendar Service Activity Form Due Dates The service activity form due dates are listed as the 10th of each month SAF’s can be done individually by the members or in an aggregated report for the county.

Program calendar Member of the Month Nominations First 5 Service Corps will have a member of the Month each month! Supervisor must nominate the member and review process is conducted by PCA CA staff Email blast, CAP Center Facebook post, featured on CAP AmeriCorps website and award to member

program updates

Program Updates Changes in Staff/Personnel at the CAP Center New Project Manager Support from Regina Telles and Jennifer Santos

Program Updates Online Trainings and LMS. Orientation MCART http://s3.amazonaws.com/tempshare-stage.storyline.articulate.com/sto_1bm50cma51vnrb5l1lr51kr7d3p9/story.html  

Program updates Update on Evaluation Colusa FAC’s Santa Cruz Reading Corps Family Literacy Inclusion

Program updates Grant Writing in the fall of 2017 Final Draft due in October November Tomorrow’s sessions will workshop the RFA as we understand it.

Enrollment updates Member must have signed Criminal History & Certification Form prior to be fingerprinted. Member must submit application and 2 reference letters before being enrolled. Online application required by CNCS, unless a compelling reason to utilize the paper one.

New Application

Enrollment Notification Form

Criminal History & Certification

2017-2018 Enrollment Procedure Applicant completes application and 2 reference letters Applicant interviewed and selected Applicant will sign off on Criminal History & Certification Form Site Supervisor & Applicant will complete Enrollment Notification Form Applicant can go to fingerprinting (cannot go before signing ENF and CH&CF) Site Supervisor will gather all documents needed for pre- enrollment (Eligibility doc, State issued Photo ID, ENF, CH&CF) 2017-2018 Enrollment Procedure

2017-2018 Enrollment Procedure continued Site Supervisor will email to CAPC all pre-enrollment documents When cleared, CAPC will notify site supervisor of applicant clearance, and sign the member up for Orientation Member contract will be sent to Applicant and Site Supervisor for review. Site supervisor must initial first page of contract. Applicant will attend Orientation on first day of term (start of pay period). Applicant will bring application & reference letters, reviewed member contract w/ supervisor’s initials. Member will report to service site after attending PSO 2017-2018 Enrollment Procedure continued

Supervisor manual quiz

THANK YOU! Ian Hadley (916) 244-1936 ihadley@thecapcenter.org

First 5 Project Session Administered by CaliforniaVolunteers and sponsored by the Corporation for National and Community Service.

Grant Writing Workshop Grant Application Due in Oct/Nov Continued focus on School Readiness/Family Literacy Continued partnership with First 5 Association

Rational/Approach NEED Present a well-documented community problem or need and the target population that the proposed program will address. The community need is prevalent and severe in communities where members will serve and the need has been well documented with relevant and recent data

Rational/Approach INTERVENTION Present the specifics of the proposed intervention and activities of AmeriCorps members

School Readiness Child Development Members will provide school readiness services through one-on-one and small group skill-building activities to children over the course of their term. Members will spend 5 days per week, 6 hours per day preparing for, and engaging children in, direct developmental skill-building activities which will focus on literacy, math concepts, and/or social competence.  

School Readiness Family Engagement Members will work with the child’s parent/guardian to ensure that developmental skill-building is promoted and emphasized in the home as well as the classroom.  

Rational/Approach THEORY OF CHANGE/LOGIC MODEL Present a program theory of change and logic model for how an intervention can address or solve the stated problem. A theory of change articulates a problem, a proposed intervention, and the change (outcomes that is expected to result from delivering the intervention. Underlying the theory is a set of assumptions, supported by evidence, about why the intervention is likely to lead to the outcomes.

Rational/Approach EVIDENCE BASE Present evidence that the proposed intervention will lead to the outcomes identified in the logic model.

Performance accountability Who are our customers? Identify 2 customer groups How could we measure if our customers are better off? Identify one measure in the lower right quadrant How could we measure if we are delivering service well? Identify 1 measure in the upper right quadrant How are we doing on the most important measures? Are things getting better or worse? Who are the partners with a role to play in doing better? Identify 2 partners What works to do better? 2 ideas. One no cost and one low cost What do we propose to do? What will it take to implement these ideas?

Rational/Approach MEMBER TRAINING The applicant has a high quality training plan that will orient AmeriCorps members to national service, the community they serve, and their placement sites, and will provide members the skills and knowledge they need to deliver effective service. 

Rational/Approach MEMBER SUPERVISION AmeriCorps members will receive high quality guidance and support from their supervisor throughout the entire term of service to provide effective service.  AmeriCorps supervisors will be adequately trained/prepared to follow AmeriCorps and program regulations, priorities, and expectations.

Rational/Approach MEMBER EXPERIENCE AmeriCorps members will gain skills and experience as a result of their training and service that can be utilized and will be valued by future employers after their service term is completed.  AmeriCorps members will have access to meaningful service experiences, including opportunities for reflection and connection with the broader National Service Network.  The program will recruit AmeriCorps members from the geographic or communities in which the program operates.

Member development Member Orientation: SoCal - August 21st through 24th NorCal – September 5th through 8th PCA CA Leadership Training in the Spring Regionally Delivered Bay Area Central Valley SoCal Sacramento

Member development Sites are required to deliver: Service Site Orientation Active Citizens Training (Leaders guide online)* Life After AmeriCorps Training

Member development Weekly Supervision is required. Can be done in groups or individually Should be 1 hour per week Attendance captured on iemployee timesheet

Performance accountability Who are our customers? Identify 2 customer groups How could we measure if our customers are better off? Identify one measure in the lower right quadrant How could we measure if we are delivering service well? Identify 1 measure in the upper right quadrant How are we doing on the most important measures? Are things getting better or worse? Who are the partners with a role to play in doing better? Identify 2 partners What works to do better? 2 ideas. One no cost and one low cost What do we propose to do? What will it take to implement these ideas?

supervision style activity

THANK YOU! Ian Hadley (916) 244-1936 ihadley@thecapcenter.org